CYNGOR CYMUNED BETWS YN RHOS A LLANELIAN YN RHOS COMMUNITY COUNCIL CLERC : John MacLennan, 19, Lon Garnedd, Abergele. LL22 7EW Ffon : 01745 826901 Sym : 07903328655 e-bost : [email protected] MINUTES OF THE MEETING HELD AT 7.30pm. ON WEDNESDAY 8TH MAY 2019 IN THE COMMUNITY CENTRE, LLANELIAN YN RHOS. 1. WELCOME – The Chairman welcomed everyone to the meeting. 2. IN ATTENDANCE – The Chairman Councillor Irwedd Griffiths and Councillors Bryn Jones; D.Gwyn Jones; Tudur W.Jones; Gwyndaf O.Roberts; Goronwy R.Williams and Hefin Williams. 3. APOLOGIES – Councillors Eifion Evans; Fiona Haf Jones; John D.Roberts and County Councillor Ifor G.Lloyd. 4. DECLARATIONS OF INTEREST - Members are reminded that they must declare the existence and nature of any personal interests using the form provided for the purpose. NONE DECLARED 5. MINUTES - IT WAS RESOLVED to confirm, approve and sign the minutes of the last meeting of the Council held on the 1ST April 2019 in the Village Hall, Betws yn Rhos and also the minutes of the meeting held on the 4th March 2019 due to the April meeting not being quorate. 6. MATTERS ARISING 1.18/14(v) Potholes in road between Garnedd crossroads and Nentydd Crossroads. GF32176 refers. The Clerk was asked to send a letter to the Chief Executive of Conwy County Borough Council to ask why the standard of the roads in Conwy fall far behind those of neighbouring Counties. 2.18/14(i) The Telephone kiosk at Dolwen. IT WAS RESOLVED to defer this matter. 11.18/14(ii) Condition of the footpath from Llanelian to Bryn Elian, known as Ffordd Figin. Works No. 00046880. This was still an outstanding issue. 3.19/18(i) Potholes between Betws and Nant yr Efail. Works No. 00046881 refers. This matter is still outstanding. 3.19/18(ii) Complaint re multiple accidents at the bends near Bryn Person. Ref. No. 46292 refers. No resolution of this matter from the County Council. 1 3.19/18(iii) Trees overgrowing the road on Ffordd Galch. This matter has still not been resolved. 3.19/18(iv) Potholes and drainage issues on road between Ty’n Wal and Bont Dawn. Members are of the opinion that HGV’s cause considerable damage to the road particularly near Fron Ucha. IT WAS RESOLVED to ask the County Councillor to see if this can be resolved by the ERF department. 7. GENERAL CORRESPONDENCE – 5.19/7(i) e-mail from Llanelian Community Association thanking the Council for helping their actions to fence off the play area. This was NOTED with thanks. 5.19/7(ii) A notice from Cradur.com stating their Data Protection policy for the website. This was NOTED. 5.19/7(iii) A Ballot paper from Un Llais Cymru to elect a representative on the Health Board. IT WAS DECIDED to vote for Joan Barker. 5.19/7(iii) A notice of training dates from One Voice Wales was received and NOTED. 5.19/7(iv) An email from Cader Architecture Company asking the Council to suggest a name for the new cottages near Bay Cottage Betws yn Rhos. IT WAS DECIDED to ask the company to name the cottages Tai Glasfryn as it was the name of an old house at this site which had been renamed Airleagh. 8. FINANCE – RESOLVED to note and sign the Bank statements for the period ending the 20th March 2019. Community account…………………………………………………………£6176.00 Business account……………………………………………………………..£5536.77 RESOLVED to note and sign the Bank Statements for the period ending the 20th April 2019 Community Account……………………………………………………….£5458.58 Business Account……………………………………………………………£5536.77 5.19/8(i) Monthly statement of accounts. 21. 2.19 to 20.4.19 – THIS WAS AGREED BY ALL PRESENT. 9. PAYMENTS RECEIVED – IT WAS RESOLVED to NOTE all of the below received payments:- TO NOTE the below payments:- 2 4.19/9(i) Donation to Defibrillator fund……………………£ 36.00 4.19/9(ii) Bank Interest…………………………………………..£ 2.55 10. PAYMENTS OUT – IT WAS RESOLVED to NOTE the payments made below:- i. 4.19/10(i) Clerk salary…..…(DD)…………….….…………£ 287.23 ii. 4.19/10(ii) HMRC…(DD).………….……………….……...£ 71.81 iii. 4.19/10(iii) Translation...(Half payment)………………£ 18.50 iv. 4.19/10(iv) Translation Grants policy…….……………£ 26.00 v. 4.19/10(v) CCBC Christmas lights……………………….£ 163.88 vi. 4.19/10(vi) Cradur.com website…………………………..£ 150.00 PAYMENTS OUT – IT WAS REOLVED to pay all of the items listed below:- i. 5.19/10(i) Clerk salary………..(DD)……………………..£ 287.23 ii. 5.19/10(ii) HMRC….(DD)………………………………...£ 71.81 iii. 5.19/10(iii) Translations…..(Half Payment)..……….£ 14.50 iv. 5.19/10(iv) Humphrey’s signs…………………………….£ 132.00 v. 5.19/10(v) Zurich Insurance………………………………£ 354.14 11. GRANT APPLICATIONS - None 12. CONWY COUNTY AND CLLR IFOR LLOYD MATTERS 4.16/12(i) Reports regarding Ward Audit matters. 5.19/12(i) Notice of completion of work at Garnedd Crossroads. This was NOTED with thanks. 13. WELSH ASSEMBLY MATTERS – 5.19/13(i) Notice of European Parliamentary Elections. The Clerk reported that the notices had been displayed. 14. MATTERS OF CONCERN WITHIN THE COMMUNITY 15. ANY OTHER MATTER 3 5.19/15(i) Independent Remuneration Panel Opt in or out of Councillor allowance scheme. Members were given an opt in /opt out statement to sign. 5.19/15(ii) To agree a Media Policy for the Council and to approve and sign. APPROVED 5.19/15(iii) To agree a Social Media Policy for the Council and to approve and sign.APPROVED. 5.19/10(v) Renewal notice for the Council’s Insurance policy from Zurich Insurance Company. This was AGREED and the payment authorised. 16. PLANNING. – FOR NOTING. 4.19/16(i) 0/45158 and 0/45161 Approval of matters reserved in respect of outline planning permission 0/42343 and 0/42351 (Development of land opposite Bryn Rhodyn, Old Colwyn for residential housing (outline planning permission}(Phase 2) on land at Dolwen Road,, Old Colwyn. By Mr Stuart Andrew and Mr and Mrs Henry and Davina Featherstonehaugh. 4.19/16(ii) 0/46072 Proposed two storey extension and single storey rear extension at 1, Bodelian, Ysgubor Newydd Road, Llanelian. Mrs Hayley Roberts. NEW APPLICATIONS. 5.19/16(i) 0/46096 Extension to dwelling at Glyn Cottage, Betws yn Rhos. Mr David Jasper. Members REOLVED to OBJECT to this application due to the size and scale of the development and also its detrimental effect on house prices in the area, and also that similar applications in this area had been refused in the past. 5.19/16(ii) 0/46142 Erection of a storage shed in connection with the caravan park. Erection of new toilet/hand wash/first aid for staff. Replace existing machinery shed. (Retrospective application) at Pen y Bryn, Caravan Park, Pen y Bryn Road, Betws yn rhos. Mr John Prytherch. NO OBJECTION. 17. AUDIT MATTERS. – None. The being no further business to discuss the meeting was closed at 8.55.pm. CHAIRMAN………………………………………………….DATE…………………………………………………. 4.