<p> KEYES UNION ELEMENTARY SCHOOL DISTRICT BOARD OF TRUSTEES NOTICE OF REGULAR BOARD MEETING Wednesday, September 9, 2015 Closed Session – 5:30 p.m. Regular Session – 6:00 p.m.</p><p>A regular meeting of the Keyes Union Elementary School District Board of Trustees:</p><p>1. OPENING</p><p>1.1. Call to Order – The meeting was called to order by Jeff Reed, President, at 5:28 p.m. at Keyes Elementary School Cafeteria. 1.2 Roll Call – A quorum was established and roll was taken. Present: President, Jeff Reed; Vice-President, Jimmy Emmons Sr.; Member, Bob Edwards; Member, Wesley Greene; Clerk, Tammy Suarez Tardy: None. Absent: None. Others Present on Roster: Cynthia Schaefer, Superintendent; Timothy Torres Mofhitz, Principal; John Stuart, Principal; Rusty Wynn, Principal; Cyndi McDaniel, Curriculum/Instructional Support Coordinator; Michelle Christiansen, CBO/Business Manager; Marilyn Palmer, Recorder. Others Present: Lyneth Barajas, Julianna Loza, Jerry Hines, Harinder Grewal, Karen Nunes, Carolyn Stewart, Blanca Valencia.</p><p>2. INVITATION TO ADDRESS THE BOARD OF TRUSTEES ON CLOSED SESSION ITEMS</p><p>As provided by law, the Board of Trustees may request to meet in Closed Session for consideration of personnel qualifications, possible or pending litigation, employee grievance, student discipline or employee organization items which are timely.</p><p>Motion by Tammy Suarez, Seconded by Bob Edwards to go into Closed Session at 5:29 p.m.</p><p>Vote: Bob Edwards – Yes; Tammy Suarez - Yes; Jeff Reed – Yes; Jimmy Emmons, Sr. – Yes; Wesley Greene - Yes</p><p>3. CLOSED SESSION</p><p>3.1 Negotiations Update with District Chief Negotiator – By Cynthia Schaefer</p><p>3.2 Public Employee Discipline/Dismissal/Release – By Cynthia Schaefer</p><p>Motion by Jimmy Emmons, Sr., Seconded by Wesley Greene to come out of Closed Session at 5:53 p.m.</p><p>Vote: Bob Edwards – Yes; Tammy Suarez - Yes; Jeff Reed – Yes; Jimmy Emmons, Sr. – Yes; Wesley Greene - Yes</p><p>4. BOARD REPORTS OUT CLOSED SESSION ITEMS AND APPROVAL/AMENDMENT OF AGENDA</p><p>4.1 Report Out Closed Session Items</p><p>4.2 Approval/Amendment of Agenda</p><p>Motion by Jimmy Emmons, Jr., Seconded by Bob Edwards to approve agenda as presented and to correct minutes for August 12, 2015 that Jeff Reed abstained on board agenda item 9.1. </p><p>Vote: Bob Edwards – Yes; Tammy Suarez - Yes; Jeff Reed – Yes; Jimmy Emmons, Sr. – Yes; Wesley Greene - Yes</p><p>Page 1 of 6 5. FLAG SALUTE</p><p>5.1 Flag Salute by Spratling Middle School and Student Recognition – By John Stuart</p><p>6. INVITATION TO ADDRESS THE BOARD OF TRUSTEES on any items listed or not listed on agenda</p><p>This item is placed on the Agenda so that members of the audience have an opportunity to speak regarding subjects or concerns that appear, or do not appear, on the agenda. The Board President reserves the right to limit speaking time to 5 minute per person and 20 minutes for all comments. The Board of Trustees is prohibited from discussing or acting upon matters not on the agenda. Anyone wishing to speak to the Board of Trustees is requested to fill out a form “Request to Address the Board” located at the back of the boardroom. Please submit the form to the Executive Assistant to the Superintendent.</p><p>6.1 Invitation to Address the Board of Trustees on any item listed or not listed on the agenda</p><p>7. ANNOUNCEMENTS</p><p>7.1 Fall School Pictures at Keyes Elementary School – Monday, September 14, 2015</p><p>7.2 Parent/Teacher Conferences at Spratling Middle School – Monday, September 21, 2015 from 1:00 to 2:30 p.m.; Tuesday, September 22, 2015 from 1:00 to 3:00 p.m.; and Thursday, September 15, 2015 from 4:00 to 7:00 p.m.</p><p>7.3 Early Release for Spratling Middle School Due to Parent Conferences – September 21-25, 2015</p><p>7.4 Annual Fall School Board Member Dinner – Thursday, September 24, 2015 at 6:00 p.m. held at Martin Peterson Event Center, Modesto, CA</p><p>7.5 KTL National Honor Society Induction – Wednesday, September 30, 2015 from 6:30 to 8:00 p.m.</p><p>7.6 Board Site Visits at Spratling Middle School, Keyes Elementary School and Keyes to Learning Charter School – Monday, October 5, 2015 from 7:30 p.m. to 12:00 p.m.</p><p>8. BOARD WORKSHOP</p><p>8.1 Board Facilities Workshop – By Cynthia Schaefer</p><p>9. RECOGNITION/PRESENTATION</p><p>9.1 Staff Reports</p><p>9.2.1 Rusty Wynn – Roundups went well; Back to School Night was held for the elementary; WASC certification this year; 2 new copiers and more laptops have been added at both sites; On September 16 students from China will be visiting; Great appreciation to the KTL office staff, Betty-Jo Nascimento, Karen Nunes; and Nicole Adams. 9.2.2 Cyndi McDaniel – Bert earns a reward; I-Ready has started; Cyndi moved to the business office and thanks the ladies for their help. 9.2.3 Timothy Torres – The beginning of the year was amazing; Thank you to DO and Lett and Khush for the 7-Habits Shirts; Thank you to Denise Moran for the mural; Thank you to maintenance staff for their help; Thank you to Cyndi McDaniel for the trainings for staff; There is a big attendance push; Instruction Rounds are happening. 9.2.4 John Stuart – John introduced Blanca Valencia as the new District counselor. Donna Beveridge has doing a program for the SDC kids to be pushed in regular classes; Suspensions are drastically down. 9.2.5 Michelle Christiansen – Thank you to her staff, Karen and Cindy for help on the unaudited actuals. 9.2.6 Jerry Hines – Portables for SMS will hopefully be occupied by the end of the month; SMS quad room has been replaced; Computer lab at SMS has been completed; Roof for rooms 24 and 25 </p><p>Page 2 of 6 have been done at KES; CHP did a surprise inspection and there were no infractions; Williams committee had no findings on either sites.</p><p>10. CONSENT AGENDA ITEMS</p><p>Actions prepared for Consent Calendar are consistent with adopted and approved policies of the District and are deemed routine in nature. They will be acted upon in one motion without discussion, unless members of the Board request that an item be removed from the Consent Calendar. In that event, it will be taken up in the order indicated on the main agenda.</p><p>10.1 Approval of Minutes</p><p>We request the Board of Trustees approve the minutes for the following: - Regular Board Meeting of August 12, 2015</p><p>10.2 Approval of Claims and Payroll</p><p>We request the Board of Trustees approve the Claims and Payroll for the months of August, 2015. These documents have been provided to the Board under separate cover and are available to the public upon request.</p><p>10.3 Approval of Administrative/Management Reports</p><p>We request the Board of Trustees accept the school site and management reports from schools in Keyes Union School District as presented.</p><p>10.4 Approval of Contracts for 2015-16 School Year for Keyes School District </p><p>10.4.1 Agreement between KUSD and Tena Fulghum for Math Site Visits for the 2015-16 school year 10.4.2 Agreement between KUSD and Edjoin for the 2015-16 school year 10.4.3 Agreement for Exhibit A Addition of Project by Amendment Agreement for Architectural Services between KUSD and DLR Group Inc. of California</p><p>10.5 Acceptance of 2014-15 CALPADS Data Management Recognition for Keyes Union School District and Keyes to Learning Charter School </p><p>We request the Board of Trustees accept the 2014-15 CALPADS Data Management Recognition for KUSD and KTL as presented.</p><p>10.6 Approval of Resolutions for Keyes Union School District</p><p>10.6.1 Resolution #15-16-02: Name Authorized Agents for Fiscal Year 2015-16 10.6.2 Resolution #15-16-03: School Attendance Awareness Month – September 2015</p><p>10.7 Approval of Head Start Documents</p><p>10.7.1 EHS Budget Revision Year End 2014-15 10.7.2 EHS Board Reporting April 2015 10.7.3 RHS 14-15 Year End Budget Revision 10.7.4 RHS April 15 Monthly Report</p><p>10.8 Approval to Authorize Employees to Verify Student Absences</p><p>We request the Board of Trustees approve John Stuart, Timothy Torres, Lett Rouse, Mary Cantu, Stephanie Rodriguez, Khush Samra, and Susan Hanson to verify student absences for the 2015-16 school year.</p><p>Motion by Wesley Greene, Seconded by Jimmy Emmons, Sr. to approve items 10.1 through 10.8 as presented.</p><p>Page 3 of 6 Vote: Bob Edwards – Yes; Tammy Suarez - Yes; Jeff Reed – Yes; Jimmy Emmons, Sr. – Yes; Wesley Greene - Yes</p><p>11. ACTION ITEMS</p><p>11.1 Approval of Certificated/Classified/Confidential/Management Personnel Actions</p><p>We request the Board of Trustees approve the Personnel Actions listed on the attached document, as presented.</p><p>Motion by Wesley Greene, Seconded by Tammy Suarez to approve personnel actions as presented.</p><p>Vote: Bob Edwards – Yes; Tammy Suarez - Yes; Jeff Reed – Yes; Jimmy Emmons, Sr. – Yes; Wesley Greene - Yes</p><p>11.2 Public Hearing – Statement of Assurance for 2015-16 School Year</p><p>The Board President will declare a public hearing to discuss the availability of public textbooks and instructional materials. The Board will conduct this hearing as stated in Education Code 60119 to meet requirements for receiving State funding for pupil textbooks and instructional materials for Fiscal Year 2015-16.</p><p>Opened at: 8:37 p.m. Closed at: 8:38 p.m.</p><p>11.3 Approval of Resolution #15-16-04: Statement of Assurance for Fiscal Year 2015-16, Pupil Textbooks and Instructional Materials for Grades TK-12</p><p>Resolution #15-16-04 declares the Board of Trustees has conducted a Public Hearing to discuss the availability of pupil textbooks and instructional materials. The Board formally determines that the resolution that each pupil in school in the district has sufficient textbooks and instructional materials in each subject that are consistent with the cycles of the curriculum framework adopted by the State Board of Education.</p><p>Motion by Bob Edwards, Seconded by Jimmy Emmons, Sr. to approve resolution #15-16-04 as presented.</p><p>Vote: Bob Edwards – Yes; Tammy Suarez - Yes; Jeff Reed – Yes; Jimmy Emmons, Sr. – Yes; Wesley Greene - Yes</p><p>11.4 Approval of Unaudited Actual Financial Reports 2014-15 School Year</p><p>The report is an annual statement of all receipts, expenditures for the year and is required to be submitted first to the Governing Board of the district and then forwarded to the county and State Superintendent of Schools. We request the Board of Trustees approve the Unaudited Actuals Financial Reports for the 2014-15 school year.</p><p>Motion by Wesley Greene, Seconded by Tammy Suarez to approve Unaudited Actual Financial Reports for the 2014-15 school Year. </p><p>Vote: Bob Edwards – Yes; Tammy Suarez - Yes; Jeff Reed – Yes; Jimmy Emmons, Sr. – Yes; Wesley Greene - Yes</p><p>11.5 Approval of KUSD Procedures for Appointment of a Board Member to a Newly-Created Trustee Area After Failure to Elect</p><p>Due to no candidates registered to run in trustee areas #4 and #5 for the November, 2015 election, the KUSD board needs to make an appointment for the vacancies prior to the November 3, 2015. We request</p><p>Page 4 of 6 the Board of Trustees discuss and determine the procedures that KUSD will follow to appoint candidates to the vacant trustee areas.</p><p>Motion by Jimmy Emmons, Sr., Seconded by Tammy Suarez to approve KUSD Board Member Appointment Application as presented.</p><p>Vote: Bob Edwards – Yes; Tammy Suarez - Yes; Jeff Reed – Yes; Jimmy Emmons, Sr. – Yes; Wesley Greene - Yes</p><p>Motion by Wesley Greene, Seconded by Bob Edwards to approve press release for Public Notice of Vacancy and Appointment as presented.</p><p>Vote: Bob Edwards – Yes; Tammy Suarez - Yes; Jeff Reed – Yes; Jimmy Emmons, Sr. – Yes; Wesley Greene - Yes</p><p>Motion by Jeff Reed, Seconded by Wesley Greene to approve Board Bylaw 9923: Filling Vacancies as the process to follow for Board Member Appointment.</p><p>Vote: Bob Edwards – Yes; Tammy Suarez - Yes; Jeff Reed – Yes; Jimmy Emmons, Sr. – Yes; Wesley Greene - Yes</p><p>12. REPORTS</p><p>12.1 Superintendent’s Report – By Cynthia Schaefer School started on a very positive note; Smarter balance assessments released today; Staff training will be held for the new website; Lighthouse Team for Leader in Me will be meeting.</p><p>12.2 Board Member Comments</p><p>12.2.1 Bob Edwards – The district is heading in the right direction. 12.2.2 Jimmy Emmons, Sr. – All the schools got off to a good start. 12.2.3 Wesley Greene – Bert is amazing; Mr. Stuart has helped his son with special needs. 12.2.4 Tammy Suarez – Lots of good information tonight. 12.2.5 Jeff Reed – Upset about portable costs and want to make sure it doesn’t happen again.</p><p>13. INFORMATION</p><p>13.1 Next Board Meeting – A Regular Board Meeting will be held on October 14, 2015, at Keyes Elementary School Cafeteria. Closed Session will begin at 5:30 p.m. and Regular Session will begin at 6:00 p.m. with a facilities workshop.</p><p>14. ADJOURNMENT</p><p>Motion by Jimmy Emmons, Sr., Seconded by Tammy Suarez to close the Regular Board Meeting at 9:00 p.m.</p><p>Vote: Bob Edwards – Yes; Tammy Suarez - Yes; Jeff Reed – Yes; Jimmy Emmons, Sr. – Yes; Wesley Greene - Yes</p><p>Prepared by,</p><p>Cynthia Schaefer</p><p>Page 5 of 6 Secretary to the Board of Trustees</p><p>Page 6 of 6</p>