<p>MINUTES OF THE REGULAR MEETING OF THE DIRECTORS OF THE MEDICINE HAT PUBLIC SCHOOLS’ EDUCATION FOUNDATION HELD IN THE BOARD ROOM IN THE SCHOOL ADMINISTRATION OFFICE ON WEDNESDAY, OCTOBER 12, 2011 AT 7:15 P.M.</p><p>DIRECTORS PRESENT: Dr. Larry Henderson Dr. Ken Sauer Mrs. Sheila Donner Mr. Rick Massini Mr. Ken Lutes Mr. Jerry Labossiere Mrs. Leanne Dulle</p><p>DIRECTORS ABSENT: Mr. Tom Rooke Dr. Grant Henderson Dr. Linda Rossler Dr. Conrad Sonntag</p><p>CHAIR: Mr. Jerry Labossiere</p><p>RECORDING SECRETARY: Mrs. Leanne Dulle</p><p>I. CALL TO ORDER</p><p>The Chair called the meeting to order at 7:15 p.m.</p><p>II. APPROVAL OF AGENDA</p><p>Addition to agenda:</p><p>V. ITEMS FOR DISCUSSION AND/OR ACTION 4. Letter of Resignation - Tom Rooke</p><p>110. Dr. Sauer THAT the agenda be approved as amended. </p><p>CARRIED</p><p>III. ADOPTION OF THE MINUTES</p><p>Presentation and adoption of the minutes of the Regular meeting of Medicine Hat Public Schools’ Education Foundation held on Wednesday, May 18, 2011. </p><p>111. Dr. Sauer THAT the minutes of the Regular meeting of Medicine Hat Public Schools’ Education Foundation held on Wednesday, May 18, 2011 be approved as circulated.</p><p>CARRIED</p><p>IV. CORRESPONDENCE</p><p>1. Copy of thank you letter, dated June 30, 2011 from Dr. Bill Taylor on behalf of the Medicine Hat Chess Society. </p><p>2. Copy of thank you dated May 25, 2011 from Rhonda Hunter, through Glenda Houlston, regarding the Community Cameras Project. V. ITEMS FOR DISCUSSION AND/OR ACTION</p><p>1. Directive from Alberta Gaming and Liquor Commission</p><p>Mrs. Dulle will provide information on directive received from the Alberta Gaming and Liquor Commission regarding the Friends of Bingo Account. </p><p>112. Dr. Sauer THAT funds from the Friends of Bingo Account be transferred from the Education Foundation regular account to the casino account. </p><p>CARRIED</p><p>2. Alexandra Middle School – Awards Celebration</p><p>Mrs. Richelle Thomas, Vice Principal, Alexandra Middle School, requested $1,500 to assist with the costs of their annual awards celebration. </p><p>The Board decided not to approve this request at this time. However, this may be considered at a future date.</p><p>3. Board Retreat</p><p>The Board Retreat will take place on Saturday, November 26, 2011 at 8:30 a.m. in the Meeting Room at the School District Office. Julie Friesen will facilitate the meeting. Some topics for discussion will be:</p><p> 3-5 Year Plan  Review of past goals and achievements  Foundation vision/mission  Board revitalization  Funds disbursement  Policy statements and bylaws</p><p>113. Dr. Sauer THAT a $100 honorarium be paid to Julie Friesen for her services in facilitating the Education Foundation Retreat.</p><p>CARRIED</p><p>4. Letter of Resignation – Tom Rooke</p><p>The Board was advised that Tom Rooke has resigned his position as Director with the Education Foundation. </p><p>114. Mr. Labossiere THAT the Board accept the letter of resignation from Tom Rooke and forward a letter of thank you to him for his years of service with the Foundation.</p><p>CARRIED VI. REPORTS OF COMMITTEES</p><p>1. Financial Update</p><p>Mrs. Leanne Dulle presented a financial update.</p><p>2. Golf Tournament Update</p><p>The 2011 golf tournament raised a profit of $32,800, which was slightly less than their targeted goal of $40,000. Overall the committee was very pleased with the results. </p><p>3. Telethon Update</p><p>The spring telethon took place on Sunday, March 13, 2011. Approximately $10,000 was raised and $6,500 of the dollars raised was disbursed to participating schools.</p><p>VII. NEXT MEETING</p><p>The next meeting will take place Saturday, November 26, 2011 at 8:30 a.m., prior to the Retreat. </p><p>VIII. ADJOURNMENT</p><p>115. Dr. Sauer THAT the meeting adjourn. CARRIED</p><p>The meeting adjourned at 8:10 p.m. </p><p>______CHAIR</p><p>______SECRETARY</p>