<p> DePaul University Procurement Card Program Employee Acknowledgement of Responsibilities</p><p>This document outlines the responsibilities I have as a holder of the DePaul Procurement Card. My signature indicates that I have read and understand these responsibilities, and further, that I acknowledge receipt of the DePaul Procurement Card issued in my name.</p><p>1. The DePaul Procurement card is intended to facilitate the purchase and payment of materials required to conduct University business. I cannot use the Card for personal purchases.</p><p>2. Use of the DePaul Procurement Card not authorized within policy can be considered misappropriation of University Funds. This could result in: a) immediate and irrevocable forfeiture of the Card b) disciplinary action up to and including termination of employment. c) potential civil and/or criminal liability</p><p>3. I understand that the Card must be surrendered upon termination of employment, whether for retirement, voluntary separation, resignation, dismissal, and so forth. I may also be requested at any time and for any reason to relinquish the Card.</p><p>4. I will maintain the Card with appropriate security whenever and wherever I may use the Card. If the Card is ever stolen or lost I agree to notify PNC and DePaul using the steps outlined in the Procurement Card Policy. I understand that if I follow the procedures as outlined, I relieve DePaul and myself of liability for fraudulent use. If I fail to follow the lost or stolen Card procedures as outlined, I may be considered liable for any and all charges made against my Card.</p><p>5. The Card is issued in my name. I will not allow any other person to use my Card. I am accountable for any and all charges made against the Card. All charges made against this card will be billed directly to my departmental account.</p><p>6. I understand that since the Card is DePaul University property, I will be required to comply with internal control procedures designed to protect University assets. This includes: a) being asked to produce the Card to validate its existence b) provide receipts to my budget manager and/or to auditors c) provide statements to audit its use</p><p>7. I understand that activity on the Card will be reported to DePaul and/or its representatives.</p><p>8. Since I am personally responsible for all charges on the Card (but not for payment), I will resolve any discrepancies by either contacting the merchant or PNC within 60 days of the Post Date.</p><p>9. I understand that all authorized charges will be billed directly to and paid directly by DePaul University.</p><p>10. I have read and acknowledge the restrictions and responsibilities outlined in the Procurement Card Requirements policy</p><p>******** Read Both Pages Carefully Before Signing ******** DePaul University Procurement Card Program Employee Acknowledgement of Responsibilities</p><p>AGREEMENT TO ACCEPT THE PNC VISA PROCUREMENT CARD ISSUED BY DEPAUL UNIVERSITY</p><p>DePaul is pleased to present you with this procurement card. It represents DePaul's trust in you and your empowerment as a responsible agent to safeguard and protect our assets.</p><p>I, ______hereby acknowledge receipt of a DePaul PNC VISA Procurement Card, number (last three digits) ______. As a Cardholder, I agree to comply with the terms and conditions of this agreement.</p><p>I acknowledge receipt of said Agreement and confirm that I have read and understand its terms and conditions. I understand that DePaul is liable to PNC for all DePaul charges.</p><p>I agree to use this card for DePaul approved purchases only and agree not to charge personal purchases. I understand that DePaul will audit the use of this card and report any discrepancies; I also understand that I must notify DePaul and PNC immediately if my card is lost or misplaced and that I will not let anyone else use my card for any reason.</p><p>I further understand that improper use of this card and/or violation of this agreement may result in disciplinary action up to and including termination of employment. Should I fail to use this card properly I agree to authorize DePaul to deduct from my salary the amount equal to the total of the discrepancy. I also agree to allow DePaul to collect any amounts owed by me even if I am no longer employed by DePaul.</p><p>I understand that DePaul may terminate my right to use this card at any time for any reason. I may also be requested at any time, for any reason to relinquish the card. I agree to return the card to DePaul immediately upon request or upon termination of employment.</p><p>Cardholder Printed Name: EmplID:</p><p>Signature: Date:</p><p>Department: Extension:</p><p>********</p><p>Employee’s Manager / EmplID: Designee Printed Name:</p><p>Signature: Date:</p><p>Department: Extension:</p><p>DPU PeopleSoft Chartfield: (All fields must be filled in) Fund Dept ID Program Class Project/Grant</p><p>******** Read Both Pages Carefully Before Signing ********</p>