Attention All Bidders s8

JEFFERSON COUNTY COMMISSION PURCHASING DIVISION ROOM 830 COURTHOUSE BIRMINGHAM, AL 35203-0009 OFFICE: (205) 325-5381 / FAX: (205) 214-4034PRINCIPAL BUYER: SANDRA TELLIS OCTOBER 1, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 1-15TO: Prospective Bidders INVITATION FOR BID NUMBER: 1-15 (Full document can be viewed and downloaded at http://paca.jccal.org) SEPARATE SEALED BIDS FOR: MECHANICAL HVAC WATER TREATMENT Sandra Tellis, Buyer INVITATION TO BID RESPONSES 716 Richard Arrington Jr. Blvd North, WILL BE RECEIVED BY: Room 830 Courthouse Birmingham, AL 35203-0009 ***IMPORTANT SOLICITATION DATES*** BID DUE DATE: BID OPENING DATE: Tuesday, October 14, 2014 by 5:00 PM Wednesday, October 15, 2014 at 10:00 AM (Central Standard Time) (Central Standard Time) Return responses to this Invitation to Bid in a sealed envelope marked: “ITB# 1-15 FOR MECHANICAL HVAC WATER TREATMENT” BID OPENING WILL BE HELD AT: Jefferson County Courthouse Purchasing Department, Room 830 Courthouse 716 Richard Arrington Jr. Blvd North Birmingham, Alabama 35203-0009NOTIFICATION OF INTENT: All recipients of this solicitation notice must indicate intent to submit a bid. Those vendors submitting a Notification of Intent will be sent a complete copy of the bid, any related addendum, answers to inquiries, etc. pertaining to this ITB. Notification of intent must be e- mailed to Sandra Tellis at [email protected] no later Tuesday, October 7, 2014 by 5:00 PM.TELEPHONE INQUIRIES – NOT ACCEPTED: Telephone inquiries with questions regarding clarification of any and all specifications of the ITB will not be accepted. All questions must be written e-mailed to Sandra Tellis at [email protected]. Submissions may be withdrawn, modified, and resubmitted prior to the formal bid opening due date. Any submission modification(s) submitted after the “Bid Opening Due Date” will not be considered. The County reserves the right to accept or reject any or all proposals, or any part of any proposal, and to waive any informalities or irregularities in the proposal.All costs incurred by the company to respond to this solicitation will be wholly the responsibility of the Offeror. All copies and contents of the proposal, attachments, and explanations thereto submitted in response to this ITB, except copyrighted material, shall become the property of the Jefferson County Commission regardless of the Consultant selected. Response to this solicitation does not constitute an agreement between the Offeror and the County.The County is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the County, or any other means of delivery employed by the bidder. Similarly, the County is not responsible for, and will not open, any bid responses which are received later than the date and time indicated above. Late bid responses will be retained in the bid file, unopened. Released by:______ pg. 1 INVITATION TO BID #1-15“MECHANICAL HVAC WATER TREATMENT”Sandra Tellis, Principal Buyer Room 830*716 Richard Arrington Jr. Blvd NBirmingham, Alabama 35203 Phone: (205) 325-5381 Email: [email protected] pg. 2 JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381PRINCIPAL BUYER: SANDRA TELLIS OCTOBER 1, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 1-15INVITATION TO BIDSealed bids marked “MECHANICAL HVAC WATER TREATMENT” will be received by the Purchasing Manager, Room 830 * 716 Richard Arrington Jr. Blvd N, Birmingham, Alabama.Bids will be accepted until 5:00 P.M. central time (standard or daylight savings time, as applicable) on Tuesday, October 14, 2014. Bids submitted after this date and time will not be considered.Bids will be publicly opened at 10:00 A.M. on Wednesday October 15, 2014.The County is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the County, or any other means of delivery employed by the bidder. Similarly, the County is not responsible for, and will not open, any bid/proposal responses, which are not received later than the date and time, indicated above. Late bids/proposals will be retained in the bid/proposal file, unopened. TERM OF CONTRACT Any contract resulting from this ITB will become effective upon bid award (or within 30 days of award notification, approval of the County Commission and purchase order is issued). SPECIFICATIONS: Furnish water treatment, chemicals (including Declarer required to remove silica and other materials from condenser ref. tubes), and required equipment and consulting service for operation of the boilers, water cooling towers, condensers and associated circulation systems for the heating and cooling equipment at the following locations:1) County Courthouse, Annex and Parking Deck, Birmingham, Alabama 2) 2121 Building, Birmingham 3) Public Safety Center/ Criminal Justice Center Complex, Birmingham 4) Domestic Relations Courthouse, Birmingham 5) Central Laundry at Ketona 6) County Courthouse and Annex, Bessemer, Alabama 7) Public Safety Center, Bessemer, Alabama 8) Cooper Green Mercy Hospital, Birmingham, Alabama 9) Youth Detention Center, Birmingham, Alabama 10) Family Court, Birmingham, Alabama 11) Multi- Service Facility, Center Point, Alabama 12) Tom Gloor Building, Birmingham, AlabamaUse of specific names and numbers is not intended to restrict the bidding of any seller and/or manufacturer, but is solely for the purpose of indicating the type, size and quality of materials, products, service, or equipment considered best adapted to the County's intended use. Proprietary specifications may be waived for functional equivalents offered.EXAMINATION OF SITE: All bidders are expected to visit the site of the work to ascertain existing conditions. Failure to do so will in no way relieve the successful bidder from the necessity of furnishing all materials and equipment, and performing all work required for completion of the contract.JEFFERSON COUNTY COMMISSION pg. 3 PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381PRINCIPAL BUYER: SANDRA TELLIS OCTOBER 1, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 1-15INVITATION TO BIDADDITIONAL PURCHASES: If mutually agreed upon within twelve (12) months from bid opening date, this bid may be used as the basis for additional purchases.AWARD: The award will be made on all or none basis. Bidder will quote on all items.BUSINESS LICENSE: In the event you receive a notification of intent to award letter, you will be required to provide your Jefferson County business license within 7 days of receipt of notice of intent to award. If you are not currently registered with Jefferson County Revenue Department, and do not have a business account number, applications may be obtained by logging on to http://jeffconline.jccal.org/revenue. Once you have logged on, click on Business License and then **New Applicants. Failure to submit the requested information may result in the notice of intent to award being revoked.CANCELLATION: Failure to deliver as specified and in accordance with the bid submitted, including promised delivery will constitute sufficient grounds for cancellation of the order at the option of the County Commission.DELIVERY: Will be to address indicated on purchase orderPurchase orders will be issued as deliveries are required.F.O.B. Destination via best way.GUARANTEE: Bidder certifies by bidding, that he is fully aware of the conditions of service and purpose for which item(s) included in this bid are to be purchased, and that his offering will meet these requirements of service and purpose to the satisfaction of the Jefferson County Commission and its agent.GENERAL: Jefferson County expressly reserves the right to reject any or all bids, or parts of bids, or to re-bid and to make the award on merit and/or features of design and quality, delivery, and availability of parts and service as the best interest of the County appears.GOVERNING LAW/DISPUTE RESOLUTION: Any contract agreement that is issued based on this ITB, the parties shall agree that the contract agreement is made and entered into in Jefferson County, Alabama, and that all services, materials and equipment to be rendered pursuant to said contract agreement are to be delivered in Jefferson County, Alabama. The interpretation and enforcement of this contract agreement will be governed by laws of the State of Alabama. The parties agree that jurisdiction and venue over all disputes arising under this contract agreement shall be the Circuit Court of Jefferson County Alabama, Birmingham Division.JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381 PRINCIPAL BUYER: SANDRA TELLIS OCTOBER 1, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 1-15 pg. 4 INVITATION TO BIDHOLD HARMLESS AND INDEMNIFICATION Contracting party agrees to indemnify, hold harmless and defend Jefferson County, Alabama, its elected officers and employees (hereinafter referred to in this paragraph collectively as “County”), from and against any and all loss expense or damage, including court cost and attorney’s fees, for liability claimed against or imposed upon County because of bodily injury, death or property damage, real or personal, including loss of use thereof arising out of or as a consequence of the breach of any duty or obligations of the contracting party included in this agreement, negligent acts, errors or omissions, including engineering and/or professional error, fault, mistake or negligence of Integrator, its employees, agents, representatives, or subcontractors, their employees, agents or representatives in connections with or incident to the performance of this agreement, or arising out of Worker’s Compensation claims, Unemployment Compensation claims, or Unemployment Disability compensation claims of employees of company and/or its subcontractors or claims under similar such laws or obligations. Company obligation under this Section shall not extend to any liability caused by the sole negligence of the County, or its employees. Before beginning work, contract party shall file with the County a certificate from his insurer showing the amounts of insurance carried and the risk covered thereby. Liability insurance coverage must be no less than $1,000,000. During performance the company must effect and maintain insurance from a company licensed to do business in the State of Alabama. Coverage required includes 1) Comprehensive General Liability; 2) Comprehensive Automobile Liability; 3) Worker’s Compensation and Employer’s Liability.INSURANCE: The successful bidder will maintain such insurance as will protect him and the County from claim under Workmen's Compensation Acts, and from claims for damage and/or personal injury, including death, which may arise from operations under this contract. Insurance will be written by companies authorized to do business in Jefferson County, Alabama and shall include Jefferson County, Alabama as Added Additional Insured By Endorsement including a thirty (30) day(s) written cancellation notice. Evidence of insurance will be furnished to the Purchasing agent not later than seven (7) day(s) after Purchase Order/contract date. Successful bidder is also required to include the bid number on the evidence of insurance. Insurance Minimum Coverage: Contracting party shall file the following insurance coverage and limits of liability with the County's Human Resource Department and Purchasing Department before beginning work with the County. General Liability: $1,000,000 - Bodily injury and property damage combined occurrence $1,000,000 - Bodily injury and property damage combined aggregate $1,000,000 - Personal injury aggregate, Comprehensive Form including Premises/Operation, Products/Completed Operations, Contractual, Independent contractors, Broad Form property damage and personal injury. Automobile Liability: $1,000,000 - Bodily injury and property damage combined coverage Any automobile including hired and non-owned vehicles Workers Compensation and Employers Liability: $100,000 - Limit each occurrence Umbrella Coverage: $1,000,000 - Each occurrence $1,000,000 - Aggregate Added Additional Insured By Endorsement: Jefferson County, Alabama 30 day(s) written cancellation noticeUnder Description of Operations/Locations/Vehicles/Exclusions Added by Endorsement/Special Provisions enter the BID/RFP Number, Project Number or Purchase Order Number Covered by the Certificate of InsuranceJEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381PRINCIPAL BUYER: SANDRA TELLIS OCTOBER 1, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 1-15 pg. 5 INVITATION TO BID INVOICING: All invoices must agree with the purchase order in description and price and include the following information: 1) Purchase Order Number; 2) Ship-to Department name and address. In order to ensure prompt payment, ALL ORIGINAL INVOICES* MUST BE SENT TO:Jefferson County Commission Finance Department Room 820, Courthouse 716 Richard Arrington Jr. Blvd, North Birmingham, AL 35203*If invoice does not agree with purchase order, credits or a corrected invoice will be required in order for the County to process payment. INVOICES THAT DO NOT REFERENCE AN AUTHORIZED PURCHASE ORDER WILL BE RETURNED TO THE VENDOR. LAWS AND REGULATIONS All applicable State of Alabama and federal laws, ordinances, licenses and regulations of a governmental body having jurisdiction shall apply to the award throughout as the case may be, and are incorporated here by reference. The Jefferson County Commission currently does not have a business license. Vendors must register with the Jefferson County Commission Department of Revenue. Any contract executed based on award of this ITB/ RFP must stipulate that governing law will be the State of Alabama.MANUALS & DOCUMENTATION REQUIREMENTS: The successful bidder will supply two (2) sets of the following: operator’s manuals; complete service, parts, and schematics manuals, supply manuals; and all other manuals pertinent to the operation, maintenance, and service of the equipment.NEGOTIATIONS: Jefferson County reserves the right to enter into contract negotiations with the selected bidder. If the County and the selected bidder cannot negotiate a successful contract, the County may terminate negotiations and begin negotiation with the next selected bidder. This process will continue until a contract has been executed or all proposals have been rejected. No bidder shall have any rights against the County arising from such negotiations. NON- DISCRIMINATION POLICY The Jefferson County Commission is strongly committed to equal opportunity in solicitation of ITB’s and RFP’s. The County encourages bidders and proposers to share this commitment. Each bidder submitting a proposal agrees not to refuse to hire, discharge, promote, demote, or to otherwise discriminate against any person otherwise qualified solely because of race, creed, sex, national origin or disability. PRE-PAYMENTS: No prepayments of any kind will be made prior to shipment.JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381PRINCIPAL BUYER: SANDRA TELLIS OCTOBER 1, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 1-15INVITATION TO BIDPRICE GUARANTEE FOR ENTIRE CONTRACT PERIOD Bidder agrees that he will deliver any items awarded to him, that such items will be manufactured to quoted specifications that prices billed will be no higher than those quoted herein and that delivery will be made within the time specified herein or within a reasonable pg. 6 time, if not so specified. Bidder hereby guarantees delivery of all items awarded to him hereunder, without any qualification or limitation whatsoever. In making this guarantee, bidder confirms that he has secured the subject items or has obtained guarantee of their availability sufficient to his satisfaction.Bidder further agrees that in the event bidder fails to deliver any items awarded to him in accordance herewith for any reason whatsoever, Jefferson County may, at its option, accept the next lowest and best bid for such items, or re-bid such items, or obtain substitute items elsewhere. Bidder agrees to pay Jefferson County the difference between the bidder's bid for such items and the cost to Jefferson County to obtain the items elsewhere, if greater, and other incidental and consequential damages. Jefferson County may elect not to affect such cover, and may enforce all remedies authorized by law.PRICES: Include transportation (including fuel surcharge, if applicable), handling, packaging, service charges.PRICE REDUCTION: In the event of a general price reduction, the County will receive the benefit of such reduction on any undelivered portion of contract.PUBLIC DISCLOSURE: Subject to applicable law or regulations, the content of each Bidder’s Proposal shall become public information upon the effective date of any resulting contract.QUANTITIES: Quantities shown are estimates, and are not a guarantee to buy in the amount shown.REGULATIONS: All equipment will comply with City, County, State and Federal codes and Regulations. SINGLE BID If a single bid response is received for this ITB, the bid will be rejected in accordance with Title 41-16-50-a-1 of the Alabama Code. The bid will be opened, but will not be read publicly. We will proceed with negotiations for a lower price with the rejected bidder and other bidders by means of sealed quotes. The rejected bidder’s initial offer will not be disclosed to other bidders, prior to the awarding of a contract. The award will be made to the company offering the lowest negotiated quotation, provided that all conditions and specifications required by the County are met.TAX: Jefferson County is exempt from all tax. Provided however, bidder shall be responsible for payment of all sales, use, lease ad valorem and any other tax that may be levied or assessed by reason of this transaction.JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381PRINCIPAL BUYER: SANDRA TELLIS OCTOBER 1, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 1-15INVITATION TO BIDTERMINATION OF CONTRACT: This contract may be terminated by the County with a thirty (30) day written notice to the other party regardless of reason. Any violation of this agreement shall constitute a breach and default of this agreement. Upon such breach, the County shall have the right to immediately terminate the contract and withhold further payments. Such termination shall not relieve the contractor of any liability to the County for damages sustained by virtue of a breach by the contractor.Any location may be removed from servicing with a ten (10) day written or e-mailed request. Any Item that is no longer the county’s obligation for treatment may be removed from this contract with a ten (10) day written request. pg. 7 THIRD-PARTY “REMIT-TO”: If Bidder has a third-party “remit-to” company, that information must appear on the Bidder’s response. Jefferson County will send payment to the company designated by Bidder on its response, but will not be responsible for resolving payment issues, should the Bidder change payment processing companies after a payment has been mailed or without forty-five (45) days written notification to the Purchasing and Accounting division of Jefferson County.WARRANTY: Equipment furnished will be serviced by Jefferson County in accordance with manufacturer’s recommendations, and shall carry the standard warranty offered to the general public.Sandra Tellis Principal BuyerJEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381PRINCIPAL BUYER: SANDRA TELLIS OCTOBER 1, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 1-15BID (Bidder must use this form) (Fill in all spaces)Chemicals and services as specified for locations listed below (all chemicals used must Be FDA approved for use in food service areas).ITEMS GROUP I – PRICES FOR ALL CHEMICAL AND SERVICES County Courthouse /B’ham, including parking deck & North Annex # 1 716 Richard Arrington Jr Blvd North, Birmingham, AL $______per month2121 Building pg. 8 # 2 2121 8th Avenue North, Birmingham, AL $______per month Public Safety Center/Criminal Justice Center Complex,801/809 21st #3 Street No. Birmingham, AL $______per monthDomestic Relations: #4 2120 7th Avenue North, Birmingham, AL $______per month Central Laundry #5 131 County Shop Rd, Tarrant, ALCounty Courthouse and Annex/Bessemer #6 1801 Third Avenue North, Bessemer, AL $______per month #7 Public Safety Center/Bessemer 1826 Second Avenue North, Bessemer, AL #8 Cooper Green Mercy Hospital 1515 6th Avenue South, Birmingham, AL $______per month #9 Youth Detention Center 140 2nd Court North, Birmingham, ALFamily Court #10 120 2nd Court North, Birmingham, AL $______per monthTom Gloor #11 2200 Rev Abraham Woods Jr Blvd, Birmingham, Al $______per monthCenter Point Multi Services Facility #12 2651 Center Point Road, Birmingham $______per month GROUP TOTAL $______per month NAME OF YOUR COMPANY______JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381PRINCIPAL BUYER: SANDRA TELLIS OCTOBER 1, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 1-15BIDITEMS GROUP II – PRICES FOR ALL CHEMICAL AND SERVICES# 1 Price for all Chemicals & Service $______# 2 Price for all Equipment $______(WE WOULD EXPECT RENEWALS AT FEDERAL CPI) pg. 9 ITEMS EQUIPMENT AMORITIZATION SCHEDULE# 1 Price for Year 1 $______# 2 Price for Year 2 $______#3 Price for Year 3 $______ITEMS EQUIPMENT BUYOUT SCHEDULE# 1 Price at end of Year 1 $______# 2 Price at end of Year 2 $______NAME OF YOUR COMPANY______JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381PRINCIPAL BUYER: SANDRA TELLIS OCTOBER 1, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 1-15NOTIFICATION OF INTENT TO RESPOND Reference ITB/RFP #1-15 MECHANICAL HVAC WATER TREATMENT( ) On behalf of myself/my firm/institution, I hereby certify that I/we intend to submit a response.( ) On behalf of myself/my firm/institution, I hereby certify that I/we do not intend pg. 10 to submit a response..______Authorized Signature Individual/Institution/Firm______Title DateJEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381PRINCIPAL BUYER: SANDRA TELLIS OCTOBER 1, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 1-15Non-Collusion AffidavitI, ______, an authorized agent/representative of ______attest that the Invitation to Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the Invitation to Bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham ITB, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham ITB, or that anyone shall refrain from proposing; that the Bidder has not in any manner, directly or indirectly sought by agreement, communication or conference with anyone to fix the ITB of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the ITB price or of that of any Bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the ITB are true; and further, that the Bidder has not, directly or indirectly, pg. 11 submitted his/her ITB price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay any fee to any corporation, partnership, company, association, organization, ITB depository, or to any member or agent thereof, to effectuate a collusive or sham ITB.I, the undersigned, hereby certify that I have read and understand this Non- Collusion Affidavit and guarantee complete compliance with all the terms, conditions and stipulations.Subscribed and Sworn to BY ______Authorized Signature of Bidder Before me this ______day of ______20____. Date ______Print or Type Name of Bidder______Notary Public of My Commission expiresJEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381PRINCIPAL BUYER: SANDRA TELLIS OCTOBER 1, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 1-15JEFFERSON COUNTY, ALABAMA EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION FORM Contractor/Vendor Name: ______Address: ______The Contractor acknowledges receipt of Jefferson County’s Equal Employment Opportunity Contractor Compliance Administrative Order (attached hereto) and certifies that it is an equal opportunity employer and agrees to the requirements of the Policy and the Equal Employment Opportunity Clause therein. It further certifies that it will require all subcontractors to execute an Equal Employment Opportunity statement and certification of compliance in accordance with Jefferson County Administrative Order 08-4 as follows: 1. The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability or veteran status pursuant to the provisions of Title VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 1981, 1983, 1986 and all amendments thereto relative to discriminatory employment practices. The Contractor will ensure that qualified applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, pg. 12 sex, national origin, age, disability or veteran status. Such action shall include, but not be limited to the following: employment, promotion, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 2. In the event of the Contractor’s non-compliance with the equal employment opportunity clause of this contract, this contract may not be awarded or may be cancelled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further County contracts. 3. The Contractor will include the provisions of paragraph (1) in every subcontract or purchase order. 4. The Contractor shall certify to the County its compliance with this policy prior to receipt of any contract or business with the County. The Contractor will furnish to the County, upon request, reports, notices, policies and/or information certifying compliance with this policy. In the event of the Contractor’s non-compliance with the equal employment opportunity clause of this contract, this contract may not be awarded or may be cancelled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further County contracts.______Date Signature ______TitleJEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381PRINCIPAL BUYER: SANDRA TELLIS OCTOBER 1, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 1-15STATEMENT OF COMPLIANCE WITH ALABAMA CODE SECTION 31-13-9By signing this contract, the contracting parties affirm, for the duration of this agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.______Printed Name Authorized Representative) Title______Signature Authorized Representative) Date Signed pg. 13 ______Name of Business JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381PRINCIPAL BUYER: SANDRA TELLIS OCTOBER 1, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 1-15Affidavit of Contractor Alabama Act 2011-535I affirm the following:1. I will not knowingly employ, hire for employment, or continue to employ an unauthorized alien; and,2. I affirm that the below listed Business Organization is enrolled in the E-Verify program, that the Business Organization listed below will remain enrolled in the E-Verify program during the term of the contract and that every employee that is required to be verified will be verified according to the applicable federal rules and regulations; and,3. I acknowledge that §9(e) Alabama Act 2011-535 authorizes the County to terminate this contract for a first violation of §9(a) of said Act, and requires the County to terminate this contract for a second violate of §9(a) of said Act.______Printed Name of Contractor (or Authorized Representative) Title______Signature of Contractor (or Authorized Representative) Date Signed______Name of Business Entity Phone Number pg. 14 State of ______County of ______Sworn to and subscribed before me onThis ______day of ______, 20 ______.______NOTARY PUBLICMy Commission Expires: ______JEFFERSON COUNTY COMMISSION PURCHASING DEPARTMENT ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N BIRMINGHAM, AL 35203 (205) 325-5381PRINCIPAL BUYER: SANDRA TELLIS OCTOBER 1, 2014 PURCHASING AGENT: MICHAEL MATTHEWS ITB: 1-15SIGNATURE PAGEThe Jefferson County Commission, or its Agent, shall have the right to waive any informality or irregularity. Under certain limited conditions, the Purchasing Department may apply a local preference option in determining the low bid for purchases of personal property.All provisions of this Invitation are accepted by bidder as part of any contract or purchase resulting therefrom.Please specify terms of payment below; otherwise, the terms will be Net 30.Date: ______Company Name: ______Web Address: ______Terms: ______Address:______City:______County: ______State: _____ Zip: ______Phone: (_____) ______If Jefferson County Business Licenses were issued to your company for the past twelve (12) months, please list numbers: ______.Vendor's Federal I.D. Number: ______I certify that ______has ___ has not ___ been in operation for one year at (Company Name) (Check one) location(s) zoned for the type of business conducted by my company at the address stated above.______(Authorized Signature)______ pg. 15 (Print Name)______(E-Mail Address)Toll Free Phone: ______Fax Number: ______Return original bid in sealed envelope. Authorized signature of bidder must be in ink.Bids received in our office after the specified date and hour will not be considered.INDICATE THE FOLLOWING ADDRESSES IF DIFFERENT FROM ABOVE: 1. BID AWARD NOTICE ADDRESS 2. PURCHASE ORDER ADDRESS 3. REMITTANCE ADDRESS (AND NAME IF DIFFERENT THAN ABOVE)JEFFERSON COUNTYTABLE OF CONTENTS1. OVERVIEW………………………………………………………………………………………………………...PAGE 182. GENERAL INSTRUCTIONS…………………………………………………………………………..…PAGES 19 – 223. GUARANTEED SERVICE REQUIREMENT………………………………………………………………….PAGE 234. TREATMENT APPROACHES………………...…………………………………….……………....….. PAGES 24-265. PRICING SHEETS………………………………………….………………………………………….……..PAGES 9-10 6. LIST OF SYSTEMS TO BE TREATED…………………………………………………………………PAGES 27 – 28 7. LIST OF REQUIRED SUBMITTALS……………………………………………………………………………PAGE 2910. PHILOSOPHY STATEMENT…………………………………………………………………………………….PAGE 30 pg. 16 JEFFERSON COUNTY2.0 OVERVIEW OF THE FACILITY’S WATER TREATMENT PROGRAMThe facility is considering an agreement for the services of a firm, which can provide a comprehensive service-oriented water treatment program; Proposal shall be BEST & FINAL. The agreement shall be awarded to the vendor who best satisfies all of the facility’s water treatment needs at optimum cost performance (the award will not be made based solely on low bid).2.1 Goals: The primary goals, in order of preference, of the service - oriented water treatment program is to:2.1.1 Provide a competitive priced comprehensive water treatment program.2.1.2 Minimize or eliminate chemical, and/or container, handling by, safety hazards to, facility personnel.2.1.3 Provide professional, knowledgeable and involved service personnel.2.1.4 Accurately monitor program results and communicate appropriate recommendations with quantifiable business-oriented justifications. Reports shall provide required daily data to indicate the facility’s compliance with all applicable water discharge permit requirements.2.1.5 Reduce overall energy/utility consumption through improved heat transfer efficiency and improved water quality. This is accomplished by reducing system contamination, minimizing scale, corrosion, fouling, and microbiological growth, which create deposits on heat transfer surfaces.2.1.6 Minimize repair and maintenance costs associated with replacement and cleaning of equipment due to scale, corrosion, fouling, or microbiological activity.2.1.7 Comply with all standards for Chemical Storage.2.1.8 Annually, thoroughly train facility Personnel on the implementation and control of the programs. - Provide on-site classroom training for all involved operating personnel. The training classes should cover four (4) related topics, each lasting approximately one (1) hour in duration. The classes must include visual aids and training manuals for each participant. The subjects that must be covered include the following:A. Water and Water Quality B. Corrosion Prevention pg. 17 C. Scale Prevention D. Water Testing and AnalysisJEFFERSON COUNTY4.0 GENERAL INSTRUCTIONS4.1. Propose a program as a 1-year “FIXED PRICE CONTRACT” with a breakout per group (Full service Group, Minimal Service Group), which includes the following:4.1.1 All Chemicals with full delivery to point of use (no charge).4.1.2 All testing equipment, test reagents, and supplies (no charge). This is to include one full testing set for each location. Tests must include equipment for those listed in 6.5.1, 7.2.1, and 8.5.1.4.1.3 All Log Sheets, fully functional water chemistry tracking & trending software (if proposed), and training (no charge).4.1.4 Provide inexpensive secondary containment (no charge) to any location lacking such. Specify container type (e.g. Tank, tote, and drum), material (e.g. Plastic, FRP, Stainless Steel) size, ancillary equipment (e.g. pumps, gages, & alarms), and footprint.4.1.5 Provide 1 pulse water meter, new controller, 3 pumps per system, a corrosion coupon rack, and any ancillary equipment as needed. No chemical is to be hand fed! See Section 4.3.7 for details. Utilize the 1 existing pump at each location to minimize costs. The goal is to have water meter based feed on all systems.4.1.6 Provide repair and or replacement equipment for any failed water treatment feed system for the contract duration.4.1.7 Propose according to the indicated programs for each system but feel free to offer alternatives in addition to the requested information, provided that you guarantee that these will also meet or exceed the performance standards.4.1.8 Full Service is defined as monthly service calls for all cooling Towers and Closed Loops, working and idle (no charge). Monthly service calls for all Boiler Systems, working and idle (no charge). Idle units must be tested! You are required to make all adjustments, maintain inventory, and repair feed equipment.4.1.9 Note: The areas you will be entering may have restricted access! All service visits must be initiated by phone or personal contact with the site engineer. All service calls must finish with the site engineer acknowledging and signing your service report. A copy of all reports must be forward to 716 Richard Arrington Jr. Blvd. North Room 1, Attn: Facilities Manager.4.1.10 Monthly service must be interpreted as the testing of all treated systems, the review of log sheets, inventory review, the inspection of chemical feed equipment to verify proper operation and maintenance (including fill and blowdown valve), and general equipment inspection. The Service Representative shall be available for EMERGENCY SERVICE on a 24-hour basis and must be located within a 2-hour drive of the site. Since this is a FULL SERVICE agreement, emergency services can include pumps, controllers, or empty feed containers. Response must be within 24-hours. pg. 18 4.1.11 Inspect each chemical feed station prior to proposing and offer solutions to chemical feed, blowdown, storage, and distribution system deficiencies.JEFFERSON COUNTY GENERAL INSTRUCTIONS – CONTINUED4.2 REQUIRED INFORMATION:4.2.1 Include name and Resume of single Service Representative who shall service the sites plus the name and background of his/her immediate supervisor. Include office, home, beeper phone numbers and e-mail. All references shall be those serviced by the proposed Service Representative who shall be a full time, fully trained employee of the Water Treatment Supplier with a minimum 3 years experience as a water treatment service technician. Also include home address and phone number so that we can verify they are within a 2-hour drive radius.4.2.2 Include a statement that each site has been visited and that the proposal submitted is based on the information given combined with your (own in-depth survey). Do not consider only the information given, but please indicate any deviations as such in your proposal. No warranty is given by Jefferson County as to the accuracy of this information. This statement must include a STATEMENT OF COMPLIANCE or echo full text of all items in the GENERAL INSTRUCTIONS. Vendor may propose a sectioned titled “Exceptions and Clarifications To Specification”. This section shall include a numbered list of all exceptions and clarifications. Except for items explicitly addressed in this section, the vendor is assumed to be in full agreement with this specification.4.2.3 Vendor must submit Material Safety Data Sheets and technical guidance with recommended practices for storage and handling for all chemicals to be supplied.4.2.4 Submit Annual Report or audited Financial Statements.4.2.5 A set of Product Pricing Sheet (page 13) must be completed for each section of the programs. These must match your bid totals. These will be the basis for any future program adjustments.4.2.6 Vendor should be ISO 9001-2008 and ISO 14001-2004 certified4.2.7 Pricing to be all inclusive of the following: A. Monthly service visits shall include a color coded service report. If all levels are within control ranges, the report will be displayed in Green. If any levels are above/below control ranges the report will be displayed in Yellow. If any levels are above/below control ranges by more than 15%, the report will be displayed in Red. Comments on out of compliance results must include actions recommended to restore compliance to recommended control parameters.B. Repairs/replacement of chemical feed equipment including chemical feed pumps, bleed lines and associated plumbing C. Detailed monthly analysis including water softener, cooling tower condenser water, chilled loop, and hot water loop, boiler water.D. Complete water analysis on raw water (system make-up water) is required on a quarterly basis.E. Delivery of all treatment chemicals to point of useF. Proper recycling of empty chemical containers pg. 19 JEFFERSON COUNTYGENERAL INSTRUCTION – CONTINUED4.3 PERFORMANCE4.3.1 Acceptable performance shall be corrosion rates of 1.0 Mils/yr. or less for mild steel and 0.1 Mils/yr. or less for copper; and tower counts of 10,000 cells per ml or less and chilled water counts of 1,000 cells per ml or less, AND clean heat transfers surfaces with no pitting as determined by Jefferson County.4.3.2 The successful bidder shall be willing to use all prior treatment companies’ chemicals.4.3.3 The successful bidder shall be responsible for removing all of their chemical containers and shall be responsible for removing their own unused chemicals (if so directed) at anytime following the end of the contract period. Such request to remove their containers shall occur within 60 days following the end contract period or any extensions to the contract period. Chemical containers must be “heavy gauge, stainless steel or plastic, permanent storage containers” which become the property of the customer if not removed within 60 days at the expiration of the contract or any extensions (The proposal must clearly show a buyout schedule, if applicable).4.3.4 The successful bidder is responsible for delivery of products to the point of use and all transfer for chemicals. All full, partially full, or empty containers not connected to a feed pump must be in containment areas.4.3.5 Please provide 3 local References with systems of similar size and complexity relative to the site. Jefferson County, and/or its agents, reserves the right to contact or visit references listed. . Include contact name, title, address, phone, e-mail, and fax numbers.4.3.6 All prices shall include delivery and freight fees. Keep this in mind when filling out pricing pages.4.3.7 Vendor must agree to provide a well maintained and up to date Water Treatment Manual at each site which includes the following sections: Description of each product  System Control Charts  MSDS Sheets  Program overview  Service Reports  Daily Log Sheets  Corrective Action Flow Chart to assist operators in recognizing water-related problems and their associated corrective action  Phone numbers, beeper numbers, voice numbers, etc. of Primary Treatment Rep.; Supervisor; and Emergency Hot Lines pg. 20 JEFFERSON COUNTYGENERAL INSTRUCTIONS – CONTINUED4.3.8 Any new or replacement tower controllers must be accept a water meter input, and control two biocide feeds. The results of the water treatment program will be audited throughout the year. The audits may include water samples, corrosion coupons, inspections, and etc. The results of these audits will determine compliance with the bid specifications. The audits may be performed by either Jefferson County and/or an independent water consultant.JEFFERSON COUNTY GUARANTEED SERVICE REQUIREMENT pg. 21 5.0 SERVICE:5.1 Please clearly outline a section in your bid as “Guaranteed Service Requirement”.5.2 Prepare a list of those items, which shall be serviced periodically (i.e. particle size distribution studies for filter effectiveness, biological profiles, system volume/leak tests, system audits, bore scoping, deposit analyses, corrosion studies etc.). Please state the frequency for each.5.3 Describe what type of services shall be available during routine equipment inspections at no expense to Jefferson County.5.4 Condensers may be bore scoped once per year to evaluate for deposition and cleaning effectiveness. List terms and any cost to Jefferson County for your company to perform this service. If there is a charge, do not include this cost in your bid, just state the cost.5.5 The successful bidder shall be available for periodic reviews scheduled at the discretion of Jefferson County.5.6 Testing for each Tower water and closed loop must include bacteria dip slides and corrosion coupon analysis for mild steel and copper on a quarterly basis. Installation of the coupon racks is the responsibility of Jefferson County. If there is no rack, coupon testing is not required.5.7 Vendor must run 1 volume determination on each tower to confirm system volumes.5.8 Vendor must run and provide a complete raw water (system make-up water) analysis on a quarterly basis and provide results to Jefferson County.This section of the bid is important and should be given considerable attention.JEFFERSON COUNTY6.0 TOWER WATER TREATMENT: pg. 22 6.1 Inhibitor (Low MOLYBDENUM/PHOSPHONATE based, e.g. 2-4 PPM as Phosphonate). All phosphate programs are not acceptable.6.1.1 Provide treatment levels, recommended feed points, container size, material and type.6.2 Dispersant – Liquid.6.2.1 (You may propose a one drum treatment approach).6.3 Biocide 1 (Stabilized Bromine or dual product equivalent) Apply at least twice per week at sufficient quantity to achieve a 3 ppm free residual, however you are required to feed sufficient material to meet biological goals. Due to the fact the pH of the tower water will be greater than 8.3 at full cycles; Sodium Hypochlorite feed without Sodium Bromide is not acceptable. If you plan to feed an alternate solid material, you must provide brominators for all towers. These can remain your property at the end of the contract. State terms for buyout if contract is ended. If dual feed is proposed, you must include the 1 additional pump for the sodium bromide. Again, these can remain yours, so state terms for buyout if contract is ended.6.3.1 Provide Min/Max. level in PPM, active ingredients, container size, material & type, and recommend dosage schedule in days (i.e. Mon & Thurs. adds).6.4 Biocide 2 (Glutaraldehyde) Use 45% fed at 120 PPM once per week.6.4.1 Provide Min. /Max. levels in PPM, active ingredients, container size, material & type, and dosage schedule.6.5 Documentation:6.5.1 Provide chart listing control limits for above including, but not limited to:6.5.1.1 Measurable treatment levels 6.5.1.2 Conductivity levels 6.5.1.3 Raw Water cycles 6.5.1.4 Bacteria levels6.5.2 Include all tests to be performed.6.6 NOTE: On these systems, we require biological counts @ 10,000 cells/ml or less with corrosion rates of 1.0 mils/yr or for mild steel, 0.1 mils/yr or less for copper. 6.7 Control limits and program costs should be based on 5 cycles of concentration in the tower water.JEFFERSON COUNTY7.0 CLOSED LOOP TREATMENT:7.1 CHILLED LOOP TREATMENT7.2.1 MOLYBDENUM Based Treatment pg. 23 7.1.1.1 Provide treatment levels for both Molybdenum and Tolytriazole. 7.1.1.2 Provide container size, material & type. 7.1.1.3 Be sure that the product quoted is free of all glycols.7.2.2 DOCUMENTATION:7.2.2.1 Provide chart listing control limits for above including, but not limited to:Measurable treatment levels. (e.g. 100-125 PPM Molybdenum, 4-5PPM Tolytriazole) Ph range Bacteria Conductivity range7.2.3 NOTE: On these systems, we require biological counts @ 1,000 cells/ml or less with corrosion rates of 0.5 mils/yr or for mild steel, 0.1 mils/yr or less for copper.7.2 HOT LOOP TREATMENT7.2.1 NITRITE Based Treatment7.2.1.1 Provide treatment levels for both Nitrite and Tolytriazole. 7.2.1.1 Provide container size, material & type. 7.2.1.1 Be sure that the product quoted is free of all glycols.7.2.2 DOCUMENTATION:7.2.2.1 Provide chart listing control limits for above including, but not limited to:Measurable treatment levels (e.g. 400-600PPM Nitrite, 4-5PPM Tolytriazole) pH range Bacteria Conductivity range7.2.3 NOTE: On these systems, we require biological counts @ 1,000 cells/ml or less with corrosion rates of 0.5 mils/yr or for mild steel, 0.1 mils/yr or less for copper.JEFFERSON COUNTY8.0 BOILER WATER TREATMENT8.1 Phosphate / polymer / caustic / antifoam – FDA approved8.1.1 Provide treatment levels, concentration, recommended feed points, container size, material & type. 8.1.2 Provide treatment levels, concentration and normal expected levels for boilers in standby (not operating) pg. 24 8.2 Dispersant – Liquid.8.2.1 Provide listing of active products, mechanism of action, desired treatment levels in boilers, desired active product level in boilers, recommended feed points, concentration, container size, material & type.8.3 SULFITE – Liquid. FDA approved8.3.1 Provide Min. /Max. level in PPM, active ingredients, container size, material & type, desired treatment levels in feed boilers, feed points and concentration.8.4 AMINE – DEAE/CYCLO. BLEND fed at FDA levels8.4.1 Provide Min. /Max. levels in PPM (limit 15 PPM for DEAE), active ingredients, container size, material & type, and feed point.8.5 DOCUMENTATION:8.5.1 Provide chart listing control limits for above including, but not limited to:8.5.1.1 Measurable treatment levels 8.5.1.2 Conductivity (e.g. 2,400 MMHS minimum) 8.5.1.3 pHJEFFERSON COUNTY9.0 SYSTEMS TO BE TREATEDSYSTEMS (9/01) TowersBuilding Chiller Operation Volume MU Name (tons) time (est. M gal) (M gal/yr) Bham Crthse 1x500 Spare 1x750 100% summer/60% winter 5 6,7172121 Bldg ~450 15-30 ton units 2 2,000 pg. 25 Bham Jail 2x250 2 units in summer 4 3,300 1x300 1 unit in waterFamily Court 2x225 100% summer 3 2,000 1x50 winterYouth Detention ~30 unknown 0.2 0.2Cooper Green Mercy Hospital 3x600 2 units in summer 7 8,100Bess Crthse Annex 2x250 2x80% in summer 3 2,000 1x50% in winterBess Jail 2x200 1x80% in summer 2 1,200 1x40% in winterCentral Laundry 1x175 under construction 3 1,000STEAM BOILERSSystem Pressure Operation MU Name Size psig time (M gal/yr) Cooper Green Mercy Hospital 2x250 HP 65 7x27 1,400Bess Crthse Annex 2x200 HP low 7x24 1,100Bess Jail 2x200 HP low 7x24 1,100Central Laundry 2x400 HP low 8 hrs/day 5 / wk 1,100JEFFERSON COUNTYClosed LoopsBuilding Type Pot CC Volume Name Hot/Chill Feeder Rack est. (M gal) Comments Bham Crthse Hot Yes No 1 small Chilled Yes No ?Jury Assembly Hot Yes No 0.2 Very small Chilled Yes No 0.2 Very small2121 Bldg Hot No No No treatment Bham Jail Hot No No 6 Large 18 stories Chilled Yes No 6 pg. 26 Hot RH Yes No 2 Smaller Domestic Relations Chilled Yes No 1.5 MediumFamily Court Hot 1 Yes No 0.2 Medium Hot 2 Yes No 1.5 Chilled Yes No 2Cooper Green Hot Not treated Mercy Hospital Chilled Yes No 10Bess Ct House Hot Yes No 1Bess Crthse Hot Yes No 1 Annex Chilled Yes No 2Bess Jail Hot Yes No 2Central Laundry Hot Yes Not treated #20 chillYes No 4 Has sub loop #18 chillYes No 4Tom Gloor Chilled Yes No 1.5 MediumCenter Point Hot Yes No 1 Medium Chilled Yes No 1.5 Medium Towers Equipment System MU meter BD line Name Twers size pulse? Size Comments (Condition of equipment should be addressed in proposal) Bham Crthse 1 2” No 1” 1 pump, good controller 2121 Bldg 1 1” No -- 1 pump, B & F controller Jail 1 2” No 1” 1 HP pump, old controllerFamily Court 1 ? B & F controller, 1 pump Youth Detention 1 none ¾” line No equipment Cooper Green Mercy Hospital 3 2” No ¾” each tower independent common meter 1 pump each towerBess Crthse Annex 1 none ¾” BD line 1 pump, old controller Bess Jail 1 none ½” BD line 1 pump, old controller Central Laundry 3 none 2-1” MU lines 3 pump, 3 old controllers 1 ¼” MU line JEFFERSON COUNTY10.0 REQUIRED SUBMITTALS10.1 Treatment Representatives Information10.2 Completed Bid Sheets10.3 Completed Monitoring Sheets10.4 Statements of Compliance10.5 Guaranteed Service Section10.6 Footprint & Quote for Chemical Containerization and Delivery Systems pg. 27 10.7 Equipment Section10.8 References10.9 Renewal Price Section10.10 Bid Summary FormsJEFFERSON COUNTY11.0 PHILOSOPHY STATEMENT11.1 The treatment Representative should be familiar with each component of the treatment chemicals to be applied.11.2 The treating of these systems is a combined joint effort between Plant Personnel, Building Management, their Representatives, and the Treatment Supplier. Testing of critical components of the Water Treatment Program will be done periodically by Plant Personnel. The Treatment Supplier will repeat these tests and provide more in-depth testing as required during each service call.11.3 Biological activity in these systems is the primary cause of system failures and should be monitored carefully. It is also recommended that open systems be checked for biological activity at least once per operating week. It is also recommended that biological count dip slides be taken 48 hours prior to each service visit so that the Treatment Supplier can instruct on pg. 28 action to be taken during the service visit and also that biological counts be recorded on each Service Call Report submitted by the Treatment Supplier. Halogen studies should be performed seasonally.11.4 Conductivity Controllers propose, if necessary, should have pre-blowdown and lockout capabilities.11.5 All Treated systems should have Corrosion Coupon Racks.11.6 Even if pails are used they need Containment.11.7 Service call reports must be discussed with Plant Personnel prior to leaving the Building during each Service Call.11.8 All Treatment Representative or Product changes must be approved by the site or the Contract is in default. pg. 29

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