<p> TREX vG2.1 Receipt File Scanning Tips</p><p>The TREX vG2.1 Expense Reporting system has the ability to attach receipts directly to your expense report in place of mailing paper receipts to the Travel and Entertainment Department.</p><p>As seen in the following screenshot, TREX vG2.1 will not accept receipt files larger than 2 megabytes (i.e., 2,048 kilobytes or 2,097,152 bytes).</p><p>Creating a receipt file requires scanning your paper receipts using a scanner or multifunction device (i.e., MFP). The scan settings on your device will determine the file size of the scanned receipt file.</p><p>The scan settings typically found on a scanner or MFP are:</p><p> Scan Color or B&W,  Document Type,  Output Quality,  Resolution – DPI, and  Optimize for Text/Photo.</p><p>The Color/B&W scan setting is the most important setting to be aware of! Color scan files will be 3 to 5 times larger than a Black & White scan file. The Optimize for Text setting is also important; it will create a smaller file than an Optimize for Photo file. The other settings can also further reduce file size if scanning more than 35 pages of receipts.</p><p>The scan settings are described below along with the recommended settings. Also see the table comparing receipt file size and scan settings.</p><p>Finally, you may want to change the default settings for your scanner or MFP if it is set for scanning photos (color scan, high output quality, and high resolution) as these settings will create large files.</p><p>1 Receipt File Scanning Tips</p><p>Typical Scan Settings</p><p>Color/Black Scan the document in Color or Black & White. Black & White (B&W) is also called monochrome. Some scanners also have Grayscale .</p><p>Document File Type Valid file types for receipt attachment in TREX are: PDF, tiff/tif, jpg/jpeg, bmp, gif, and png.</p><p>Output Quality Low, Medium, High. A higher quality setting produces a larger file.</p><p>Resolution - Dots per Inch (DPI) Typical settings are: 75, 150, 200 and 300 dpi. A higher resolution setting produces a larger file.</p><p>Optimize Text/Picture Change the scanning procedure based on the type of document that you are scanning: Text, Photo, and Manual Adjust. The Photo setting produces a larger file.</p><p>Recommended Settings</p><p>Scan Color/BW Document Type Output Quality DPI Optimize Text/ Photo B&W PDF Medium 150 Text</p><p>Comparison of Receipt File Sizes and Scan Settings</p><p>File size File size File size Output Scan Pages DPI (Bytes) (KiloBytes) OK? Quality Color/BW 253,436 247 OK 11 Low 75 BW 844,215 824 OK 11 Low 150 BW 1,002,518 979 OK 38 Low 150 BW 1,101,145 1,075 OK 6 n/a 300 BW 1,281,794 1,252 OK 38 Med. 200 BW 1,410,610 1,378 OK 11 Med. 150 BW 1,670,201 1,631 OK 11 Med. 150 Color 1,954,536 1,909 OK 38 Med. 300 BW 3,601,512 3,517 Too Big 6 n/a 300 Color 4,067,240 3,972 Too Big 11 n/a 200 Color 6,442,749 6,292 Too Big 38 Low 150 Color 9,627,163 9,402 Too Big 38 Low 200 Color Notes: Max File size is 2MB=2,097,152bytes=2,048kb; ‘Too Big’ files are Color. 38pg Low Quality-150 DPI is 49% smaller than 38pg Medium Quality-300 DPI.</p><p>2</p>