<p> Administrative/Business Procedure BPA – Leave Forms</p><p>Overview: Leave forms are prepared by staff/faculty in order to keep up with time taken off. Faculty accrue sick leave only and staff accrues annual leave (vacation) and sick leave. Additional hours worked by exempt employees may only be used for Energy Days.</p><p>Responsible Person Seq. Action Comments Employee 1 Prepares leave form in advance for supervisor to approve If sick leave, form prepared after employee returns to work unless it is for a future Doctor’s appointment Supervisor 1a Approves and signs leave form and sends to Payroll Faculty leave papers are signed Assistant by Supervisor, Dept Dean, Dept VP and Pres – Copy is sent to Payroll Assistant Payroll Assistant 2 Enters leave papers in system according to sick leave, On cascading system where annual leave, jury duty, emergency leave, etc - Use current annual leave comes off of comp payroll assignment to enter each leave paper time, overtime, then annual leave. If not enough sick leave will cascade to CT,OT & AL. If employee runs out of all time then it will go into LWOP. Payroll Assistant 3 Leave papers are signed and dated, separated for copies to For emergency leave (death in be returned to departments requesting them, put in alpha family) must be signed by order for imaging and filing Supervisor, HR Dir, Dept VP and President Student Assistant 4 Scans and images leave papers for each individual and then returns them to Payroll Assistant Payroll Assistant 5 Files and retains for current month to match to time sheets at the end of the month Student Assistant 6 Shreds leave papers after time sheets are checked against them</p><p>4/27/2018 010 Business Procedure Administrative/Business Procedure BPA – Leave Forms</p><p>Document Decisions: Call department if AL or SL is not marked on form. Make sure correct information is on form. Energy days for exempt employees are imaged for record, but not posted in HRS.</p><p>Document Business Process Improvements: Currently have separate forms for faculty and staff. </p><p>4/27/2018 010 Business Procedure</p>