<p> Page 1 of 5 Juan Seguin High School Band Booster Association. Arlington, Texas Constitution</p><p>Article I. Name</p><p>This organization shall be known as the Juan Seguin High School Band Booster Association of Arlington, Texas (the “Boosters”).</p><p>Article II. Purpose</p><p>A. Promote interest and financial support for the entire band program. B. Assist the band directors in carrying out the activities of the band and to give aid in realizing the objectives of the band program. C. Improve parental understanding of obligations and responsibilities within the band organization. D. Promote school spirit through attendance at band functions.</p><p>Article III. Basic Policies</p><p>A. The Boosters will perform only those services which are requested by the band directors or those which have their concurrence. B. The Boosters will pursue money-raising projects designated by the Executive Board or the Band Director. C. Booster members shall not interfere in the decision-making authority of the band director or his/her designee relating to band activities. D. The Boosters operating account shall be drawn down by appropriation to no more than the amount legally allowed for a non-profit entity by the end of each fiscal year. E. If a Board member fails to attend three (3) consecutive Board meetings, the Board of Directors shall decide their continuation as a Board member. A two-thirds majority vote of the entire Executive Board will be required to remove an elected officer from his/her position. F. If a Board member’s position becomes vacant, the President shall nominate a replacement. The Executive Board must approve the nomination by a two-thirds (2/3) vote. If the President’s office should become vacant, this position will be filled by the Vice President of Membership.</p><p>Article IV. Membership and Dues</p><p>A. Membership is open to the parents of band students and any other individual interested in assisting with or promoting the goals and objectives of the Juan Seguin High School Band. B. Voting rights are restricted to those members who are in good standing. Good standing shall mean members that have paid all band fees and do not have an outstanding balance. C. Membership dues will be set and assessed each year by the Executive Board at the following levels: Page 2 of 5 . Parent – for the immediate family of current band students. Membership is free at this level. . Family – for the extended family of current band students. Extended family members wishing to have voting rights in general meetings must pay the current membership dues. . Alumni/Friends – for previous band members and friends of the band program. Alumni and friends of the band program wishing to have voting rights in the general meetings must pay the current membership dues. Page 3 of 5 Article V. Association Officers and Committees</p><p>A. Booster Executive Board Officers (“Executive Board”) shall consist of a President, Vice President of Membership, Vice President of Volunteers, Director of Ways and Means, Treasurer, Secretary, Auxiliary Group Representative, Publicity Chair, Director-at- Large and two Jr. High Representatives (the Jr. High Representatives shall have one vote combined). The Jr. High directors shall appoint the Jr. High Representative positions with Board approval. B. The Director-at-Large will be a full voting member of the Executive Board, and will be appointed by the President prior to the beginning of the school calendar year. It is recommended that this position be filled by a parent of a new band student. C. Officers will hold office for one year beginning June 1 and ending May 31 of the following year. D. Officers shall be elected by a simple majority vote of the members. Eligibility shall be limited to members who currently have a student in the program and are in good standing. E. A nominating committee shall be appointed by the current President consisting of three (3) Booster members for the purpose of placing officer candidates before the membership. Nominations may also be made from the floor with the prior consent of the nominee. Nominees will be presented to the general membership at the regularly scheduled March meeting. Elections will be finalized immediately following the April general membership meeting.</p><p>Article VI. Duties of the Officers</p><p>A. The President shall preside at meetings, shall be responsible for interpretation and application of the constitution, shall perform the other duties usually pertaining to the office, and shall oversee all committees. B. The Vice President of Membership shall serve as the chairman of membership, shall oversee special events and shall assist the President. C. The Vice President of Volunteers shall be responsible for coordinating volunteers at all events and tracking all volunteer hours. D. The Director of Ways and Means shall serve as chairman for all fundraising activities. E. The Treasurer shall be collector and custodian of all funds of the Boosters, keep a full and accurate accounting of all financial transactions, shall be responsible for maintaining the Booster tax exempt status, and shall present financial statements at the regular meetings of the general membership and the executive board. All checks shall be signed by at least two officers of the Executive Board. The Executive Board shall approve any expenditure of the Booster’s moneys in excess of $300. Any board member can spend up to $299 with the approval of the President, a Vice President or the Treasurer (anyone in these offices must obtain the approval from one of the other positions). F. The Secretary shall keep an accurate record of all meetings held by the organization or Executive Board, shall keep and have available to distribute the most recent version of the Constitution, and shall assist the President as needed. Other responsibilities include maintaining the history of the organization G. The Auxiliary Group Representative shall assist the directors and work to improve coordination of all auxiliary group activities and parental involvement with those of the band. This includes, but is not limited to, colorguard, winterguard and drumline activities. H. The Publicity Chair shall be responsible for all communications of the Boosters. This includes, but is not limited to, overseeing emails to all members, maintaining the website and mailings. Page 4 of 5 I. The Director-at-large shall be a full voting member of the executive committee and may be directed by the President to serve as a member on any given committee when deemed necessary. Responsibilities may include special projects not previously assigned to other executive committee members. The purpose of this position is to give an opportunity for members to learn about the Boosters and Executive Board operations and to experience “hands-on” tasks to further their ability to fill other offices in the future. J. The two Jr. High Representatives shall serve as the main line of communication between their respective schools and the Boosters. This will include communicating fund raising events, general band needs, concert events, volunteer opportunities and any other item that will help promote the Jr. High programs. Page 5 of 5 Article VII. Meetings</p><p>A. A Booster general business meeting will be held at the beginning of and at the end of each school year with additional meetings held as determined by the Executive Board Those voting members present shall constitute a quorum for the transaction of business, and issues shall pass by simple majority. B. The first general business meeting of the year shall include, but not be limited to, introduction of the directors and the Executive Board, presentation of financial standing, and distribution and discussion of the Constitution. The last general business meeting of the year shall include, but not be limited to, presentation of financial standing, presentation of new Executive Board members. C. Executive Board meetings will be held each month one hour prior to the general booster meeting or as deemed necessary by the President or Band Director. Two- thirds (2/3) of the Executive Board shall constitute a quorum for the transaction of business. All voting issues shall pass by simple majority. Dates and times of all meetings shall be published and open to attendance by the general membership. D. Robert’s Rules of Order (latest version) shall apply in the conduct of the Booster’s business.</p><p>Article VIII. Dissolution of the Association</p><p>A. In the event of the dissolution of the association, its assets shall be transferred to Juan Seguin High School for the sole use in band related matters pursuant to UIL rules.</p><p>Article IX. Method of Amendment</p><p>A. This constitution may be amended at any regular meeting of the Boosters by a two- thirds vote of the voting members present, provided that notice of the proposed amendment(s) was given at the previous meeting or mailed out to the membership at least two weeks prior to the voting meeting. B. The President shall appoint two members to assist the Secretary and the Band Director, serving as co-chairman to study the amendment(s) and present their recommendations to the Executive Board.</p><p>Article X. Code of Conduct</p><p>A. All Executive Board members must accept the current version of the Parent Code of Conduct (attached hereto as Exhibit “A”) before the first Executive Board meeting each year. All violations of the Code of Conduct must be reported and dealt with by a majority of the Executive Board at the first possible opportunity. Repeated violations may result in removal from the Board as outlined in Article III.</p><p>Adopted: May 20, 2002 Amendment I – Adopted March 5, 2006 Article V. Association Officers and Committees A & B Amendment II – Adopted February 5, 2007 Article III. Basic Policies E & F</p>