College of Natural Resources and Sciences

Administrative Support CoordinatorGuide to Running an Academic Department College of Natural Resources and SciencesUpdated 11/22/11 CONTENTSAdministrative Duties...... 5Overview...... 5Departments and people...... 5Class schedule...... 7Department committees and voting...... 8Department meetings...... 8Email and calendaring...... 8Messages on University Notices...... 8Telecommunications...... 8Budget...... 8IRA Funds...... 9Lab fees...... 9Operating Expense...... 9Supplies...... 10Temp help/student workers...... 10Travel...... 10Trusts...... 10Calendars...... 11HSU Green and Gold Calendar...... 11Academic Calendar...... 11Academic department events...... 11Commencement activities...... 11Deadlines...... 12Faculty...... 12Field trips...... 12Personnel...... 12 Appointments/Separations...... 12New Employees...... 12New department chair...... 12Lecturers...... 13Academic Student Employees...... 13Staff and Student Assistants...... 13Assigned Time...... 13End of employment...... 13Payroll...... 14Recruiting/Searches...... 14Retention, Tenure and Promotion...... 14Plant Operations...... 14Key/Access Cards...... 14Repairs/Maintenance/Vehicle Requests...... 14Policies...... 14Scholarships...... 15Students...... 15New majors...... 15Advising...... 15Assigning and changing advisors...... 15Changing grades...... 16Emails to majors...... 16Permission numbers...... 16Student clubs...... 16Unit caps/max enrollment limits...... 16Student/course evaluations...... 17Trainings...... 17 Travel...... 17Appendix...... 17Academic deadlines...... 19Assigned time form...... 20Ballots – Department and College Elections...... 21Budget...... 22Class schedule grid...... 23Department course schedule...... 24Department deadlines list...... 25Exit Survey...... 26Extended Education course request...... 27Faculty office hours listing...... 28Large lecture classroom requests...... 29New major email...... 29Office door card...... 30Using Bulk Email CRN...... 30 ADMINISTRATIVE DUTIESOVERVIEWThe Administrative Support Coordinator plays a vital role in the success of an academic department. While each department has slightly different policies and procedures, many requirements are the same between departments. A good place to start in getting to know your job is to review your job description. This lists the percentage of time estimated for each duty area and provides a description of the required duties. The CNRS Administrative Handbook is updated each year and is a valuable tool in understanding the academic department. It is available on the CNRS Administrative Share folder on your computer (open by going to: Start, Run, \\cnrs-file and clicking on cnrs-admin).Following is a list of departments you will work with to run a successful academic department. Also following are several important duties and instructions (or places to find them) on how to complete each task. The most important thing to remember is that you cannot make a mistake that can’t be fixed. Ask questions, take notes and just do your best. DEPARTMENTS AND PEOPLE Academic Personnel Services – Contact x5086. APS handles all recruiting and hiring of tenure-track professors, lecturers and instructional student assistants. They have excellent guides to most of their processes and offer trainings and open labs each semester. Any questions regarding professors and/or lecturers are usually directed here. Account Center – This is the online site where you will manage electronic services such as passwords, email preferences and web accounts. Accounts Payable – (Also see Financial Services) This is where travel expense claims and invoices are sent to be paid. Contact: x5791.Clubs and Activities – Provides services for student groups and events. Common Management Systems (ITS Project Office) – The CMS project office handles a common software solution for Human Resources, Finance and Students systems. The primary thing you will need from their site is the account access form which sets up access to many different account types. You can also login to PeopleSoft from this site. Contracts, Procurement and Risk Management – Contact: x3303. Procurement is responsible for purchasing, contracts and leases, insurance, and risk management. If you want to purchase something or pay someone, this is the spot. This office also handles copier contracts and insurance for events. They have several training guides available for requisitions. Commencement – Everything you wanted to know about graduation. Distribution Services – Contact: x3932. If you need something moved, mailed or shipped, this is the place. They also provide tables and chairs for events. Enrollment Management – Includes Admissions, Office of the Registrar, Financial Aid, etc. A great place to start is the services for faculty and staff page. Extended Education – Contact: x5879. Many courses are offered through EE, including summer courses. This office will request a list of courses to be advertised in their catalog each semester. You will receive an email with this request (see sample). Facilities Management – This office keeps the list of building coordinators and is responsible for the buildings, grounds and operations of HSU. If you need to find out how large a room is or what the layout is, go to the Facilities Planning website for space data and floor plans. Faculty Center – the online resource for faculty to manage their class rosters, permission numbers, access advising information and more. Financial Services – Accounting, accounts payable, asset management, procurement and more. They process travel claims, procurement card payments, moving and relocation reimbursement and more. Human Resources – Contact: x3626. HR handles recruiting and hiring of staff and student workers. They are also in charge of benefits, retirements, leaves of absence, employee relations, staff training and more. Marketing and Communications – Contact: x4186. Department brochures, business cards, letterhead, envelopes, websites, photos, events, press. Media Distribution – The source for A/V equipment for faculty to present instructional materials. You can borrow a wide variety of equipment here. You can also report broken classroom equipment. Parking – If your department is having a visitor you can arrange for a parking permit to be picked up by the guest at the parking kiosk. Email [email protected] 24 hours in advance and give the guest’s name, department and reason for visit. Payroll – Contact: x3736. Payroll processes documentation to pay faculty, staff and students employed by the university. They also maintain employee leave (sick/vacation) credit records. They also have a special website for student payroll. Plant Operations /Facilities Management – Contact: x3646. For vehicle requests, keys, work requests, burned out light bulbs, backed up toilets, etc., they can help. Registrar – Contact: x6214. This office updates the catalog and special topics course descriptions and more. This office will send you an email requesting catalog updates. Work with your chair to ensure the catalog is up-to-date. Room Reservations – The University Center reserves rooms for events (anything besides classroom instruction). Call x4114 or see instructions in this guide for reserving rooms via webviewer. R.O.S.E. Recycling - A resource for students, faculty, and clubs to avoid unnecessary purchases of school supplies and a donation service. The most popular items for drop off and pick up include pencils, paper, notebooks, binders, and dividers. ROSE is located inside Warren House 53, between the Campus Apartments and Gist Hall on Laurel Drive and is open M-F during the Spring, Summer and Fall semesters, 8 AM to 5 PM. This is a good spot to donate unused supplies taking up room in your department office. Student Center - the online resource for students to apply, register for classes, make changes to their schedule and more. Training and Professional Development –This site has a professional development training schedule along with many resource and application guides for Hyperion, Moodle, accessibility, PowerPoint and more. Telecommunications & Network Services – Telephone and network services, HSU phone and email directory and more. You can log on here as a “key advisor” to see your department’s monthly telephone costs. Testing Center - a place offered by the University for students to take exams in an accommodated environment other than the classroom. The option to schedule these exams is available for students with disability in need of special accommodations. They also have a machine for processing scantron forms. CLASS SCHEDULE You will work with the department chair each semester to build the class schedule. Following is a step-by-step guide to creating a schedule, keeping in mind that each department does things in a unique way. 1. Print the previous semester’s schedule (fall/fall or spring/spring) relevant to the term you are working on.2. Locate your department’s faculty workload reports to determine which courses will be offered and by whom.3. Your department chair and faculty will meet to discuss and determine the day(s), time(s) and courses they will be teaching for a given term. Keep in mind that some courses are only offered once a year while others may be offered both semesters. Some departments use a white board and make a large grid of all the potential times and courses. Others use a paper scheduling grid and others use a wall in the department office with sticky notes designating times and courses. Use whatever method works best for your department. 4. Review the tentative schedule with your department chair.5. Based on the planning tool chosen for your area, create a draft schedule using information you have been provided by your department chair and faculty. a. It is important to review the schedule for potential large lecture (>72) conflicts with other departments as many departments are interdependent and require various prerequisite courses for a student’s academic program. b. Ideally, no more than 50% of all HSU courses should be scheduled from 10:00 a.m. to 3:00 p.m. (prime time). Labs do not count in this equation.6. After you have had time to perfect your schedule, distribute copies to faculty for proofreading, potential conflicts and changes.7. Begin inputting course times and instructors on PeopleSoft. Attend an open lab to do this in peace and quiet and also have access to assistance. Do not put classrooms in. Rooms will be assigned by R25. Review the PS scheduling guides for more information on this subject. The room descriptions handout is helpful in determining what features each of the campus classrooms has. 8. Make updates and post your final schedule in the department office for students so they can plan their next semester. Distribute final copies to faculty. You may want to post the final schedule on your website for easy access.Use the scheduling guides and sign up for open labs and workshops. It can be helpful to build a sample time table for the classes to be reviewed by your faculty. You can also post a schedule of classes once you have things finalized. DEPARTMENT COMMITTEES AND VOTINGEach department has an Initiating Unit Personnel Committee (IUPC) that meets to discuss retention, tenure and promotion and also to discuss part-time lecturers. The committee must be created by a vote and a chairperson is named at the first meeting of the committee each year. The committee should meet each semester to consider applications for the part-time pool. The committee members’ names are submitted to the college office. A sample ballot is included in the appendix. You may also be asked to administer votes for other college and university committees and rules will be provided when that happens.DEPARTMENT MEETINGSFaculty and staff generally meet several times a month to discuss departmental activities. It is a good idea to keep minutes at these meetings and to note any required action items. If there are minutes from previous meetings, it may be helpful to review them to catch up on departmental events and discussions. EMAIL AND CALENDARINGThe campus email system runs through gmail (Google) and can be accessed from any computer via webmail.humboldt.edu. Each employee can also use the calendar feature and ASCs can “share” the department chair’s calendar and also calendars for conference rooms. The CNRS College-wide calendar is also shared with ASCs and can be updated with department events. Information about using the email system and calendaring is available on the ITS website. MESSAGES ON UNIVERSITY NOTICESEach week staff, faculty and students receive an email with university-wide announcements. In order to put a message on this system, you must follow these procedures at this website: http://www.humboldt.edu/its/unoticesTELECOMMUNICATIONSEach ASC serves as a “key advisor” for their department. You must sign up for access privileges at their website. You can view the monthly bill, make changes to phones or network lines, purchase new instruments and much more. This website also has instructions for operating your telephone, adding messages, and more. BUDGETHSU uses the OBI software system to track all budget expenses. Training sessions are also offered each year for various processes. Many ASCs also keep their own records in an excel file to track all departmental expenses on a daily basis. Departments receive money from various sources, for example: OE money from the dean’s office; lottery funds; extended education funds; special projects and they all have their own codes. (See sample budget).In PeopleSoft Finance, a financial activity is classified and identified through the use of a 33-character chartfield string. The PeopleSoft chartfield string is composed of 6 distinct chartfields: Account, Fund, Department, Program, Class, and Project. The chart of accounts website is very helpful in finding appropriate codes and you should bookmark this page. These chartfields have the following specific meanings in PeopleSoft: Account (6 characters) What the dollars are used for. The most commonly used account codes for departments are as follows: 660001 Postage & Freight 660003 Supplies and Services 606303 Student Assistant 606001 Travel in state 606002 Travel out of stateFund (5 characters) – Where the dollars come from. The most commonly used fund code is HM500. Extended Ed dollars and lottery funds dollars use other codes and you will be told which code to use. Department (6 characters) – i.e. D20040 This code indicates who’s using the dollars; an organizational unit.Program (5 characters) A further delineation if necessary. If no value, must be specified as zeroes.Class (5 characters) A further delineation if necessary. If no value, must be specified as zeroes. Project (6 characters) Reserved for construction projects. If no value, must be specified as zeroesIRA FUNDSThe 2009-10 Budget, Policies and Procedures for 2009-10 Instructionally Related Activities (student funded) funds is helpful in explaining IRA funds. LAB FEESFrom 2003-2010 the University assessed a lab fee for all lab sections designated as C-13, C-16, or C-17. The purpose of the fee was to help defray costs associated with laboratory sections offered through the CNRS. In 2010, the University approved a MSF (materials, supplies and facilities) student fee on all students. Distribution of this income will be shared between the Provost’s Office and the three colleges and distributed to departments for purchasing materials, supporting field trips and more. Departments will submit requests to the Dean’s Office each semester. OPERATING EXPENSE Each CNRS department receives an operating expense budget for the academic year. These funds cover office supplies, equipment, field trips, speakers and any departmental expense. Jim Harding (x3560) is the CNRS budget analyst and can answer many budget questions. SUPPLIES ASCs are often responsible for purchasing office supplies, technical equipment and more. Some departments also have stockroom employees who purchase lab supplies. Office supply purchases can be made through Office Max or local merchants. Purchases can be made using the department procurement credit card (procard) or through the requisition process described in the Procurement Office quick guide. Office Max – You will need to set up an Office Max account through the Procurement Office. All orders are now placed using the procard. You will enter account chartfields when reconciling your procard account each month. Once you are ready to check out you will see "Credit Card Alias" with a drop down box beside it. Click that, select the alias in your profile (your last name) and go down to the bottom and click "Submit.” If you are using a Sponsored Programs Foundation procard, you will choose your last name followed by “spf.” Do not enter credit card information as Procurement has already submitted the card information to Office Max.TEMP HELP/STUDENT WORKERSSome departments have a budget for temporary help which includes student assistants, work study students and instructional student assistants. Human Resources has guides and forms for hiring these students and getting them paid. TRAVELAny time a faculty or staff member travels for HSU business, a travel authorization form must be completed and signed by the department chair and the dean. The form must have the required attachments, i.e. faculty class schedule. It is then forwarded to the Provost’s Office for approval if the trip is being paid for with state funds. It is then sent to Accounts Payable who will file it in case an expense claim is filed and for liability insurance reasons. CNRS pays $500 towards one professional trip for faculty each year. Due to budget constraints, the travel budget is limited to faculty going through the RTP process. Following each reimbursed trip, a travel expense claim is completed by the faculty member, signed by the department chair and forwarded to the dean’s office for approval. Many faculty members receive reimbursement from grant accounts through the Sponsored Programs Foundation. They will also submit a travel expense claim along with a check request. A detailed guide to travel is available on the Financial Services website. TRUSTSMany departments have trust accounts through the Sponsored Programs Foundation. Funds are often received through donations. You can generate a monthly budget report through OBI and can use these funds as directed by the department chair. The foundation has instructions to assist you. CALENDARS HSU GREEN AND GOLD CALENDARThis calendar, which is available on the Humboldt calendars website, shows the academic workdays, pay periods and holidays for HSU employees and students. ACADEMIC CALENDARThis calendar, which is available on the Humboldt calendars website, shows a list of important academic related dates by semester including the start and end of the semester and grades due dates. ACADEMIC DEPARTMENT EVENTS Sample duties - varies by department – you can make your own list:August Change message on phone. Update and print out office door cards for faculty (see sample). Compile and post office hours for faculty (see sample). Post class schedule (see sample). Set or confirm department meeting time. Print out advising list – assign advisors. Email to students welcoming them back (work with chair on this – see sample). Check supplies, order as needed. Assist with department retreat. Update bulletin board. Make sure lecturer transaction forms are accurate, make changes as needed. Make changes to fall schedule as needed. Hire student workers as needed. Arrange class field trips through Plant Operations. September Large lecture/lab/disabled classroom requests due to the Office of the Registrar (see sample). Submit assigned time form to Dean’s Office. Begin working on inputting spring schedule on PeopleSoft. Copier count due to procurement – you will receive a reminder email. Work with chair to begin planning the next AY schedule of classes. Submit any changes to degree requirements due to Integrated Curriculum Committee.COMMENCEMENT ACTIVITIESEverything you want to know about graduation is at the commencement website. Many coordinators send reminder emails to seniors in their program to remind them of the various steps necessary for graduation. It is also helpful to remind them early in the year to make hotel reservations for their family members since local hotels fill up rapidly. Many departments hold receptions either before or after graduation and often this planning falls to the ASC. One option is to involve the student club for your major and give them the responsibility of hosting the party. This has worked well for many departments. It can be fun to take pictures of the graduating seniors and post them on the bulletin board. Likewise, it is helpful to conduct an exit survey for the graduates and to get contact information for the future. You will receive additional information about the CNRS commencement from the college office beginning in February.DEADLINESThe Office of the Registrar will provide a list of academic deadlines each semester. See sample in the appendix. The University Administrative calendar is available for viewing through your Google calendar and includes all deadlines. There are other deadlines associated with retention, tenure and promotion and these are included on the personnel action dates schedule. FACULTYMany faculty questions will be about Faculty Center and you can direct them to the helpful website. The Center for Excellence in Learning and Teaching (CELT) is another good resource for faculty and they hold trainings and a variety of events. Faculty members often have questions about creating syllabi and what must be included. Refer them to HSU’s policy on syllabi. FIELD TRIPSThe CNRS Field Trip Policy must be followed for each field trip. For an overview of the electronic field trip authorization process see http://training.humboldt.edu/doccenter/FTA_Process_Overview.pdf PERSONNEL APPOINTMENTS/SEPARATIONS NEW EMPLOYEES Human Resources has a helpful new employee check list.NEW DEPARTMENT CHAIR When your department elects a new chairperson, there are several changes that must be made:- Telecom – complete a telecom service request form to change the directory and to make any physical or network phone moves.-Websites - change chair information, 'department' contact email & phone number, etc) -Accounting and Foundation - update signature authority forms-Hall Directory – update -Change Nameplate (through Plant Operations)-Signature Authorization (Payroll form)-Building Coordinator – let Plant Operations and UPD know about any changes in building coordinator LECTURERS Lecturers are usually part-time faculty members who receive teaching assignments on a semester or annual year basis. There are many rules concerning lecturer appointments and it is your department chair’s job to know and follow these rules. Academic Personnel Services has trainings and guides for recruiting lecturers as well as creating, printing, and revising contracts. Depending on the size of your department, this can be a big part of your job. http://www.humboldt.edu/aps/deptresources.html ACADEMIC STUDENT EMPLOYEES This includes Teaching Associates, Graduate Assistants and Instructional Student Assistants that are hired by campus departments or hiring units to perform a variety of tasks such as teaching, grading and tutoring. These students are hired through Academic Personnel Services and vacancy announcements for these positions must be posted on the APS Academic Student Employment Opportunities website. Teaching Associates: Currently enrolled or admitted CSU graduate students with part-time employment offering practical teaching experience in fields related to their advanced study. They teach university courses and may also assist faculty or teaching staff with various professional and technical activities. Work assignments are closely associated with their program of study or the academic department in which they are enrolled. Distinguished from the Graduate Assistant and Student Assistant by assignments that primarily involve classroom and lab instruction. Graduate Assistants: Assists a regular faculty member or the teaching staff with various professional and technical duties associated generally with the subjects or programs in which the assistant is doing graduate work. GA’s provide professional non-teaching assistance to faculty members. Their work may involve supervising students in a classroom, workshop or lab; training students in the use of equipment or other resources; assisting faculty with research and preparation of course materials. For more information see the classification and qualification standards for GA’s.Instructional Student Assistants: Under supervision, ISAs perform teaching, grading or tutoring duties. Each of these categories of employment has its own set of rules for recruiting and hiring available on the APS website. Of course, they also have their own appointment forms. STAFF AND STUDENT ASSISTANTS Human Resources has all the forms and instructions for recruiting and hiring staff and students. This same site has separation forms and information and forms for benefits. ASSIGNED TIMEEach semester APS requests an assigned time form showing any assigned time for faculty. Basically, assigned time is when a faculty member is being paid for special assignments or committee work. It also includes (on a separate report) excess enrollment assigned time for classes with more than 72 students. A full description of assigned time is included in the CNRS Administrative Handbook. APS also has a guide on their forms page with codes and guidelines for assigned time. END OF EMPLOYMENT When an employee retires or quits, a separation form and a separating employee clearance form must be completed. If the employee had payroll signature authority, you must also complete a PR 10 to delete that authority. PAYROLLEach month the ASC collects absence report forms (PR54) from all employees who used vacation or sick leave, jury duty, personal holidays or furlough days. The department chair approves these forms and they are sent to payroll with a “header” sheet, supplied and sent to the department by payroll each month. RECRUITING/SEARCHESAcademic Personnel Services handles recruitment and searches for faculty. Follow their handy guides.RETENTION, TENURE AND PROMOTIONEach department has approved standards and criteria for retention, tenure and promotion (RTP) of their tenure- track faculty. The HSU Faculty Handbook also outlines personnel policies and procedures for RTP. Personnel Action Dates – these dates are posted by APS each year and affect tenure track faculty who are pursuing retention, promotion and tenure. The Dean’s Office will send out reminders and a calendar to each department and your department personnel committee will be responsible for ensuring these deadlines are met. PLANT OPERATIONSThese are the folks who make sure things work around campus. They handle repairs, custodial needs, construction projects, vehicle requests, keys, yard maintenance and much more. KEY/ACCESS CARDSWhen faculty or students need a key to access an office, classroom or lab you will complete a key request form (for actual keys) or email [email protected] for key access cards. John Koontz, x3646, is the locksmith. Once the key request has the required signatures you can send it through campus mail to Plant Operations. The key will be ready in a couple of days and the employee can pick it up in person at Plant Ops by showing their HSU ID. Be sure to keep a list of employees who have keys checked out so that they are returned on time. REPAIRS/MAINTENANCE/VEHICLE REQUESTSPlant Operations has a variety of forms that can be filled out to request vehicles or to request maintenance. These are all available, along with instructions, on their website. If you need to contact your custodian, call work control (4475), file an electronic work request, or call the custodial supervisors’ office (5892) and leave a voice mail. These methods will allow a message to be received by the custodian that night or the next night. If you need to recycle a large quantity of paper or have a large amount of trash, contact work control (4475) and they will deliver the appropriate bins. POLICIES Each department has a variety of policies that need to be kept in a central location and reviewed and updated regularly by the faculty. You will likely be the keeper of these policies and you should have a master binder available. Sample policy topics: teaching loads, travel, hiring students, etc. Most CNRS policies are available in the CNRS Administrative Handbook. SCHOLARSHIPSMany departments have student scholarship funds and the ASC must email students each year to announce the scholarship application period. You will likely also post fliers on the bulletin board and have applications available. Generally, a faculty committee makes the choice of which student will receive the scholarship. If the scholarship has financial aid requirements, i.e. students must have applied for FAFSA, you can contact the Financial Aid department to make sure the winning student has done so before announcing the winner. Be certain that the application has a place for students to sign approving release of this information. STUDENTSStudents are the life blood of the university and you are often their first point of contact. Be friendly, helpful and kind. Think of your own children or yourself as a new college student and do your best to help them out. Most of the forms you will need for students are available here. NEW MAJORSWhen a student comes to your office to sign up as a new major, it is helpful to welcome them and give a little information about your major. Some departments have packets with a brochure, major requirements list, office hours list and anything else that might be helpful. Some department coordinators also take photos of the new majors to post on the department bulletin board. This assists the professors and other majors in recognizing new majors. The new student needs to complete the Major Change form and once it has all the signatures you can send it to the Office of the Registrar. It is helpful to keep a copy of the form. If the student is changing majors, they need a signature from the new advisor and the new department chair. Another nice touch is to send the new major an email welcoming them to the major and telling them who their advisor is and his or her office hours. (See samples of many of these items in the appendix). ADVISING While it is not your duty to provide advising to students, many of them will ask you for advice. You can direct them to the list of major requirements, or an advising rubric and let them know when classes are typically offered. Beyond that, direct them to their advisor. Many departments hold advising nights for their majors and provide snacks and advice. The evening or lunch time event is led by the department chair with all advisors present. This is a good time to help new majors to feel connected with the group. Faculty members are able to print unofficial transcripts for students and may ask you for assistance. Direct them to Faculty Center. ASSIGNING AND CHANGING ADVISORSAll new majors need an advisor and often you are the person who assigns the advisor based on the current advising load of your faculty. This can be done on the Advisor Change form and sent to the Office of the Registrar. However, at the beginning of each semester you will often have new majors who did not bring a form to the office. For these students and to change advisors, you can follow the handy procedures in the Assigning Advisors document. Students who are at HSU through the National Student Exchange program are assigned an advisor from the advising center. CHANGING GRADESFaculty can (and do) make mistakes in recording grades and these can be corrected by a “Change of Grade” form available at the Office of the Registrar in the SBS building. These forms must be picked up in person by showing staff or faculty ID. EMAILS TO MAJORSThere are several ways to send emails to all majors (or a select group). One way is use the Bulk Email CRN log in at https://accountcenter.humboldt.edu:4443/pls/reports/f?p=121:1 You can then use a specific CRN, subject code, major, classroom or instructor to designate who the email goes to. The specific instructions are located in the appendix of this document. The other way is to request a report via PS called U_BULKMAIL which will provide you with an excel file with all majors, minors, class, etc. and their email addresses. You can then cut and paste the email addresses into the bcc section of a new email and send out your message. This method allows you to send attachments and also to sort your majors by year. PERMISSION NUMBERS There are several occasions when a student will need a permission number to add a class. One is for classes where instructor approval is required, such as independent study, field trips, educational assistants and more. Another occasion is when a class is full and the professor is willing to let in extra students. Faculty are able to issue permission numbers from their “faculty center” once at least one student is registered. However, they are unable to obtain permission numbers if no students are registered. You can get these permission numbers for them by following these procedures. Always be certain you have approval from the faculty member to give a permission number to a student. Best practice is to have the faculty member give out the number. STUDENT CLUBSMany departments have student clubs and they have their own set of rules and usually a faculty advisor. You may be asked for guidance from the students and it’s a good idea to know who the officers are. Often the president of the club will need a key for access to department facilities. Information is available at the Clubs and Activities website. UNIT CAPS/MAX ENROLLMENT LIMITSStudents are generally allowed to register for 17 units during each scheduled registration period. In recent years, students have been limited to 13 units. This limit is raised to 19 units on or around the first day of the semester. Sometimes an advisor will ask that a student be allowed to take more than 19 units in a semester. You can then raise the unit cap to the requested number via this process. A student can also take a written permission to the Office of the Registrar and they can raise the limit. STUDENT/COURSE EVALUATIONSTowards the end of each semester, courses and instructors are evaluated. This process begins early in the semester when the ASC (with guidance from the chair) provides the dean’s office with a list of courses that require evaluation for that semester. The dean’s office then prints the evaluations and provides packets for each requested course. A faculty member, other than the instructor, administers the evaluation in the last few weeks of the semester and gives the completed forms to the ASC. When all course evaluations are completed, the ASC delivers the packets to the dean’s office for scanning. A results report is emailed to the Dean, department chair, ASC and faculty member once grades are posted. This report should be filed in the instructor’s personnel file. TRAININGSHSU has a Training and Professional Development center and they offer a wide variety of training sessions for staff and faculty. They also have many resource guides and videos available. TRAVELThe Campus Travel Manual is helpful in assisting with travel questions for faculty. All faculty and staff who travel must submit a travel authorization form that has to be signed by the department chair, associate dean and the vice provost (new requirement in 2011). APPENDIXCommonly used terms and programs you may not be familiar with: Accessible Technology Initiative – A timeline and resources for HSU Accessibility. BPG – Business Process Guide. A step-by-step procedure guide to a business process, i.e., how to complete a lecturer transaction form. Doodle helps in scheduling meetings and other appointments. You may receive Doodle requests to attend meetings. GWPE – The Graduate Writing Proficiency Exam required for all HSU students to graduate. IRA – Instructionally Related Activities. Funds from student fees that are available for specific activity programs/courses.Moodle is HSU's Course Management System. Moodle allows faculty to easily post course information, hold class discussions, communicate with students, and hold exams online.Oncores is the HSU library online course reserve system where faculty can submit readings for students. Students must have a password to access. The password changes every semester. Survey Monkey is a simple way to create surveys. The following samples are included: ACADEMIC DEADLINESFALL 2009 DATES/DEADLINES - (subject to change) Proposed Fall HOP W-F Aug 19-21 1st Day of Classes - Fall M Aug 24 Late Registration Ends F Aug 28 Fall 08 Information Exchange/Goodwin Forum F Aug 28Assign Advisors To New Students T-F Sept 1 - Sept 4 Labor Day Holiday M Sept 7 Jodie - Curr Updates entered in PS for spring 2010 R Sept 10 Deadline: new & revised Spring 09 MSF fees to Nancy Kelly F Sept. 11 Depts Work on Spring Schedule (Office of the Registrar will provide EXCEL spreadsheet of courses to be rolled to spring 2010) M Sept 14 - Oct 29 Deadline Spring Computer Labs/Lrg Lect/Disabled to Jane T Sept. 17 FALL CENSUS DATE M Sept 21 Jane - Labs schedule to Acad Comp for Maint Times W Sept 23 Spring Schedule Prior Term Copy F Sept. 22 Results Lab/lrg rms/priority assign to Depts F Sept 25 Deadline Sched25 Profile changes to Jane M Sept 28 Deadline Degree Requirement Changes in curriculum 2010-2011 to ICC (Jodie Baker) T Sept. 29Deadline to request new courses to be built in Class Schedule to Registrar's Office to be included in S25 W Oct. 7 Deadline Schedule 25 - pre-assigned rooms entered by 5:00 p.m. M Oct. 12 Deadline Special Topics to Kris Bush T Oct. 13 Schedule 25 - Processes T-W Oct. 13-14 Results of Sched25 back to Depts R Oct. 15 Departments/Office of the Registrar - Run Class Schedule Audits M Oct 19-29Deadline Curriculum updates (non-degree requirement changes) Fall & Spring 2010-2011 to ICC (Jodie Baker) M Oct. 26Deadline Final Spring Schedule F Oct. 29 Online class schedule web enabled by 5:00 p.m. F Oct. 30Faculty Advising M Nov 2 - Dec 4 Spring Registration M Nov 16 - Dec 4 Veterans' Day Observance W Nov 11 No Classes/Reg/Thanksgiving M-F Nov 23-27Deadline: new & revised Fall 2010 MSF fees to Nancy K. F Dec 4 Deadline: Catalog Non-Curr Text Updates to Kris Bush F Dec 4 Dead week M-F Dec 7-11 Summer 2010 Schedule Roll (EE) TBA TBA Finals M-F Dec 14-18 Evaluation day Sa Dec 19 Grading Day (subject to change) M Dec 21 Grades Due (subject to change) T Dec 22, 11:59 pm Fall grade processing (subject to change) W-R Dec 23-24 ASSIGNED TIME FORMSAMPLE ASSIGNED TIME APPROVAL FORM Department: Sample Dept. Academic Year: 2007/2008Assigned Time Code: Enter code (see brief guide to codes on next page or detailed codes on APS web page). Time Source Code: Funding Source (Options: Chancellor, College, Department, Lottery, Reim bursed, Revenue, University). WTU: Num ber of WTUs assigned to this specific faculty for this code. If you have 'sam e code' but different assignment or "Tim e Source Code", use a second line. Description: Briefly describe this assignm ent (i.e., New Course Prep, Lab Coordination, Grad Coordinator, etc.). Census Assign Enroll # Time HSU ID Time for Code Source Fall Spring Number Faculty Member Code #11 Code WTU WTU DescriptionJoe Smith 41 3 CFA RepresentativeRECOMMENDED BY DEPARTMENT CHAIR: DATE:APPROVED BY COLLEGE DEAN: DATE:C O L L E G E D IS T R IB U T IO N : O r ig in a l t o A c a d e m i c P e r s o n n e l S e r v ic e s , c o p i e s t o D e p a r t m e n t C h a i r , U n i v e r s i t y B u d g e t O f f ic e i f e x t e r n a l f u n d i n g s o u r c e ( g r a n t , s t a t e - w id e A c a d S e n a t e , C F A u n i o n le a v e ) KEY TO ASSIGNED OR RELEASE TIME CODING USED FOR ALL SEMESTERSINSTRUCTIONAL RELATED ASSIGN OR RELEASE TIME (to be included in faculty instructional fraction in the FAD)CODE DESCRIPTION 11 Excess Enrollment => 75 students at census 12 New Preparations (new faculty release time) 14 Course or Supervision Overload (earned in a prior fiscal year) - must be approved by College Dean in advance 15 Non-Traditional Instruction 16 In-Service Training for K-12 School Personnel 17 Credit by Examination or Evaluation 18 Instructional Support for Graduate Students 21 Special Instructional Programs (e.g. multi section coordination) Instructional Experimentation, Innovation, or Instructionally Related Research (e.g. research, grants, mid-semester evaluations, service 22 learning mentor 23 Instructional-Related Services (e.g. Writing Center, various lab directors, galleries) 31 Advising Responsibilities (e.g. excessive advising load, graduate coordinator) 32 Instructional-Related Committee Assignments (e.g. administrative assignments, faculty governance, assistant chair) 33 Curricular Planning or Studies 34 Accreditation Responsibilities 41 California Faculty Association Activities For more detailed descriptions from the Chancellor's Data Dictionary and HSU usage, go to www.humboldt.edu/~aps/forms.htmlINSTRUCTIONAL ADMINISTRATIVE (non-teaching) ASSIGN OR RELEASE TIME Funds are paid by OAA, WTUs are deducted from instructional appointment time base and will show as "Split Appt" with multi entries in FAD.CODE DESCRIPTION Relates to departmental/college level assignments - Department Chair AY, Coordinator, Program Leaders, Directors (e.g. WAC, Grad Coord, ALC1 ES Coord, Leadership Council, Rec Admin, Athl Train, Educ Prog Leaders, Clinic Athl Train, Aquatics, Biomech Lab Direct ALC2 Department Chair - 12 month ALC3 Teacher Prep Coordinator (e.g. AS, SED, EED Program Leaders) Relates to campus wide assignments - Project/Program Leaders, Directors, Coordinators (e.g. Director International Studies , Distant ALC7 Education Coord, Campus Senior Woman Advisor)OTHER SUPPORT FRACTION ASSIGN OR RELEASE TIME Funds are not paid by OAA, are non-teaching, non-instructional related responsibilities, WTUs are deducted from the faculty instructional CODE DESCRIPTION OSF0 Other State Funds (e.g. Ombudsman, Director Diversity Program, CSUPERB, EnAct) OSF1 Grant: Redwood Projects (e.g. RAMP, Redwood Science Project) OSF2 Grant: GWPE (e.g. Used only for the Graduation Writing Proficiency Exam) OSF4 Grand: Academic (e.g. Any/all grants academically related) OSF5 External non-State Funds (e.g. Trust Accounts, Matching HSU dollars) BALLOTS – DEPARTMENT AND COLLEGE ELECTIONSCOLLEGE OF NATURAL RESOURCES AND SCIENCES * * * SAMPLE BALLOT * * * TO: ALL ‘OTHER’ CNRS FACULTY (NON-PROBATIONARY OR NON-TENURED) Date: ______Voting instructions: Vote for the number of vacancies indicated. Note: Only one representative from a department shall serve on the same college standing committee. If more than one candidate from a department receives enough votes to be elected, the one with the most votes will serve on the college committee. Please DO NOT vote! This is a sample ballot only. Official ballots will be delivered to Department Offices at a later date. ======NOMINEES – Vote for number indicated. CONTINUING CNRS INCUMBENTS ACADEMIC SENATE REPRESENTATIVES (2 vacancies; vote for 2) Newly elected representatives will serve 2008-2011. [ ] [ ] [ ] [ ] CNRS NOMINATIONS & ELECTIONS COMMITTEE (__ vacancies; vote for __ Newly elected representatives will serve 2008-2010. [ ] [ ] [ ] [ ] CNRS CURRICULUM COMMITTEE (__ vacancies; vote for __) Newly elected representatives will serve 2008-2010. [ ] [ ] [ ] Please contact Barb Duca (x5826 or [email protected]) if you have a question about this ballot. BUDGET Sample Department 2008-09 Budget Acct Transferred Transferred Expended Encum- Sub-code Who What IN OUT bered Balance Temporary Help 6013C3 1,460.00 student assistant Aug Fred 10 hrs 100 Sept Fred 44 hrs 440 Oct Joe 44 hrs 440 Nov Bob 28 hrs 280.00 Dec Fred 20 hrs 200.00 - $ temp help from College for grader 525.00 Jan n/a Feb n/a Mar Fred 22 hrs 220.00 Apr Fred 34 hrs 340.00 Grader funds large enrollm ent 400.00 May Tim 20 hrs 200.00 165.00 Workstudy, Federal 602001 2,000.00 Aug/Sept Morgan (9 hrs Aug) 72.00 Sept Morgan (44 hours) 352.00 Oct Morgan (46 hours) 368.00 Nov Morgan (30 hours) 240.00 Dec Morgan (27 hours) 216.00 660003 Supplies & Services 660003 4,548.00 8/28/2008 Procard - HSU books tore - rulers/tubes 20.85 8/15/2008 Office Max - 5 ct paper plus supplies 232.70 8/26/2008 Jones - Scantron forms 24.67 8/28/2008 Office Max - m isc 113.16 8/28/2008 Scantron forms 125.48 9/8/2008 first aid kit - field trips 35.38 9/16/2008 Office Max - supplies 186.52 10/12/2008 Printing - business cards 50.00 10/25/2008 field trip deposit 120.00 11/4/2008 Graphics - printing eval form s 52.80 11/6/2008 Office Max 306.91 12/3/2008 Office Max - xerox paper, boxes, pens, etc 458.37 12/4/2008 Office Max - ink cartridges lab HP 5550 (4) 1,009.10 11/13/2008 Graphics - printing 95.37 1/14/2009 - laptop repair Sim ply Mac` 112.54 660001 POSTAGE AND FREIGHT 7-Jan UPS Charges 9-Jan UPS 9.46 4-May Shipping - Montgom ery 3.72 7/31/2008 Shipping - m ap to Redwood Parks 5.44 9/3/2008 Shipping - m ap to Redwood Parks 10.96 10/7/2008 UPS - NGS 7.24 9/2/2008 UPS 3.84 10/22/2008 UPS Humb Redwoods 8.27 Postage 200.00 660804 Work Requests Painting for Office 300.00 660A21 Office Equip. Maintenance & Repair 800.00 Copier Contract 75000 per year 21-Sep Copy count 1s t quarter 13,134 126.08 21-Dec Copy Count 2nd quarter 34,010 326.49 Copy Count 3rd quarter 24,120 .0099 per copy 238.78 5/27/2009 Copy Count 4th quarter 17,093 169.22 1,543.58Special Budget Funds Speakers 606001 Travel 606002 Faculty $475.00 475.00 - Faculty $475.00 474.34 Faculty $475.00 226.92 Faculty $475.00 - Faculty $475.00 475.00 Faculty $475.00 475.00 Faculty $400.00 411.80 Lottery Funds from College 650.00 12/19/2008 Software Shelf - Print Manager Plus 606 44.00 Extended Ed Funds Sum mer Extended Ed Funds Fall 329.00 329.00 Extended Ed Funds Spring 420.00 TOTAL DEPT BALANCE 14,382.00 5,636.59 CLASS SCHEDULE GRID See a couple of examples that may be helpful in planning a semester schedule. Small department sample – Wednesday Thursday Friday Saturday Sunday 7:00 AM 7:00 AM8:00 AM 311, R& W 311, R & W 8:00 AM9:00 AM 106 Physical 106 Physical 106 Physical 9:00 AM 426, Cart. Practicum10:00 AM 316 Cart 316 Cart 316 Cart 10:00 AM 411 Sr Field 411 Sr Field 10-11:20 10-11:20 11:00 AM 300, Global 216, Mapping 300, Global 216, Mapping 300, Global 11:00 AM 11-11:50 11-11:50 472 Silk Road 472 Silk Road 12:00 PM 301 Intl Envir 301 Intl Envir 301 Intl Envir 12:00 PMCart lab 1 Cart lab 1 12:30-1:50 304 Migrations 12:30-1:50 304 Migrations 1:00 PM 105 Cultural 216 Lab 1 105 Cultural 216 Lab 1 105 Cultural 1:00 PM 13:00 12:30-1:50 12:30-1:50 2:00 PM 473 Adv Phys 473 Adv Phys 473 Adv Phys 2:00 PM Cart lab 2 216 Lab 2 Cart lab 2 216 Lab 2 14:00 2-3:20 2-3:20 2-3:20 2-3:20 14:00 3:00 PM 106 Phys Lab 3:00 PM 15:00 15:004:00 PM 4:00 PM 16:00 16:005:00 PM 470 Teachers 5:00 PM 17:00 5-7:50 17:006:00 PM 6:00 PM 18:00 18:00Larger department sample Email Mary Hackett for a sample spreadsheet for a large department. DEPARTMENT COURSE SCHEDULE Geography Department Fall 2009 Course Schedule Lower Division Courses: Units Room Time Instructor Geog 105 Cultural Geography 3 FH 118 MWF 1300-1350 Adams Geog 106 Physical Geography 3 FH 111 MWF 0900-0950 Sherriff Geog 106M Physical Geography Depth Exp 1 FH 108 M 1500-1550 Sherriff Geog 216 Intro to Mapping Sciences 3 FH 125 TR 1100-1150 MB Cunha Geog 216L Mapping Sciences Lab FH 106 TR 1230-1350 Degagne Geog 216L Mapping Sciences Lab FH 106 TR 1400-1520 Degagne Upper Division Courses: Units Room Time Instructor Human/Cultural: Geog 300 Global Awareness 3 KBR MWF 1100-1150 Blank Geog 304 Migrations & Mosaics 3 FH 111 TR 1230-1350 Adams Geog 304M Migrations & Mosaics Depth Exp 1 to be determined Adams Foundation: Geog 311 Geographic Research & Writing 3 FH 111 TR 0800-0920 Adams Geog 311M Research & Writing Depth Exp 1 to be determined Adams Techniques: Geog 316 Cartography 4 FH 111 MWF 1000-1050 MB Cunha Geog 316L Cartography Lab FH 106 MW 1230-1350 Degagne Geog 316L Cartography Lab FH 106 MW 1400-1520 Degagne Physical/Environmental: Geog/Envs 301 Intnl Envir Issues & Global 3 SCIB 135 MWF 1200-1250 S. Cunha Geog 473 Biogeography 4 FH 111 MWF 1400-1450 Sherriff Specialty: Geog 469 Geography Field Experience 1 Klamath Mountains Haynes Geog 469 Geography Field Experience 2 Trinity Alps (4-days) S. Cunha Geog 470 Geography for Teachers 3 FH 125 T 1700-1950 Goddard Geog 426 Cartography Practicum 1 FH 106 F 0900-0950 MB Cunha Senior Capstone: Geog 411 Senior Field Experience 4 FH 106 MW 1000-1120 S. Cunha DEPARTMENT DEADLINES LISTFollowing is a sample of one department’s activity deadlines. You can create your own grid for department specific deadlines. Geography Department Activity DeadlinesDATE ACTIVITY RESPONSIBILITY August Department meeting or planning retreat TT faculty September Schedule and conduct classroom evaluations for PT and new TT faculty TT faculty September Large Lecture classroom requests due ASC September Travel requests due to Dean's office ASC September Adams RTP file due to Chair and IUPC Adams September Copier count due to contracts and procurement ASC October Scheduling templates due to Ann Moore ASC/Chair October New faculty PDP due to Chair and IUPC new faculty November Hold advising night for majors ASC/Chair November Create and print course evaluations for semester courses (Class Climate) ASC December Schedule and conduct instructor evaluations Faculty and ASC December Scan and compile instructor evaluations - distribute after grades are postedASC December Copier count due to contracts and procurement ASCJanuary Schedule and conduct classroom evaluations for PT and new TT faculty TT faculty March Post GEOG 216 Instructional Student Assistant Vacancy on APS website ASC/MBC March Post and email Geography scholarship announcements to all majors ASC/MBC March Copier count due to contracts and procurement ASC March Nominate outstanding student for NCGE Excellence award Chair and faculty March Part-time evals due to faculty and Jody IUPC chair April Hold advising night for majors ASC/Chair April Create and print course evaluations for semester courses ASC April Elect department chair for next academic year Faculty April Elect IUPC members Faculty April Select student for Webb Bauer award - engrave plaque Faculty April Email seniors to remind them of exit survey and grad photos ASC April/May Take photos of graduating seniors for poster ASC April Lottery funds equipment & tech requests due ASC April/May Create certificates for student awards/buy frames ASC/Chair May Work with Geog Society to put on graduation reception ASC May Replace posters/award winners in glass case ASC/MBC May Update bulletin board with grad photos and 411 topics poster ASC May Create alumni newsletter ASC May Scan and compile instructor evaluations - distribute after grades are postedASC EXIT SURVEY Sample major exit survey. Contact other department coordinators for more examples.Humboldt State University Department of Geography - Student Exit Survey In order to assess our success as a department, we ask that all graduating/exiting students complete the following survey. Your candid responses are appreciated. Part I 1. In what semester and year will you (did you) receive your degree? Spring Fall 200____ 2. Did you transfer to HSU from another college or university? Yes No If yes, from ______3. Why did you decide to major in Geography? 4. What is your focus in geography? (e.g., physical, cultural, mapping sciences) 5. What are you planning to do in the next five years? Part II – For each of the questions below, please circle your answer on a scale of 1 to 5. 1. Your competency in the discipline of Geography. 1 2 3 4 5 (low) (moderately low) (medium) (moderately high) (high) 2. Your competency in information science (library/internet and data acquisition). 1 2 3 4 5 (low) (moderately low) (medium) (moderately high) (high) 3. Your computer and software competency. 1 2 3 4 5 (low) (moderately low) (medium) (moderately high) (high) 4. Your competency in oral and written communications. 1 2 3 4 5 (low) (moderately low) (medium) (moderately high) (high) 5. Your competency working with a partner, and in teams. 1 2 3 4 5 (low) (moderately low) (medium) (moderately high) (high) 6. Your overall satisfaction with the HSU geography major. 1 2 3 4 5 (low) (moderately low) (medium) (moderately high) (high) 7. Your satisfaction with the way your minor supported your geography major. 1 2 3 4 5 (low) (moderately low) (medium) (moderately high) (high) 8. Your satisfaction with the Geography facilities (lab, equipment, library). 1 2 3 4 5 (low) (moderately low) (medium) (moderately high) (high) 9. Your satisfaction with opportunities for field studies in the Geography program. 1 2 3 4 5 (low) (moderately low) (medium) (moderately high) (high) 10. Your satisfaction with access to Geography professors. 1 2 3 4 5 (low) (moderately low) (medium) (moderately high) (high) 11. In your opinion, what are the best aspects of the academic program in Geography? 12. In your opinion, what aspects of the academic program in Geography should be improved? EXTENDED EDUCATION COURSE REQUEST You will receive an email reminder asking for this information:October 30 Deadline! Date: September 9, 2009 To: Department Coordinators From: Jennifer Bell, Extension Coordinator Re: Spring 2010 Concurrent Listings The Office of Extended Education is currently compiling the bulletin of classes for Spring 2010. If your department would like to advertise course offerings in this bulletin, I will need to receive the information by 5 p.m. on October 30. Please submit your department course offerings in the format on the reverse and, if possible, avoid TBA=s in the day, time and location areas. Discuss the concurrent offerings with your chair and faculty. This is the ideal time to announce a new class or highlight classes for which you are hoping to increase enrollment – especially courses that have a workshop format and occur over a weekend. Edit the course descriptions for this bulletin -- the more interesting the course description, the more attractive it will be to community members! Please note: Due to the large number of courses submitted for concurrent listings, we will have to limit the number of listings and will choose the courses most appropriate to a community audience. (Please review sample formats on back) To ensure the accuracy of this data, please email the information as an attachment, or you can cut and paste the information directly into your email to me. You can use any version of either Word Perfect or Word. Email - [email protected] Call if you have any questions, 826-5879, We really do appreciate your help!!! cc: College Deans Sample Formats American Government College Physics: Mechanics, Heat and Electricity Historical and cultural foundations of American and California Noncalculus physics for science majors. Mechanics, fluids, constitutional systems in the context of contemporary political, heat, sound, geometrical optics, and electricity. Prerequisite: economic, and social issues. Meets requirements in AUS MATH115 or Math code 50. Two hours lecture, two hours Constitutions and California State and Local Government@ activity, three hours lab per week. established by California Legislature. date MW beginning Aug 26 date MWF beginning August 26 time 1500-1550 and TR beginning August 27 fee 40856 MWF 0800-0850 Emenhiser FH 232 place Science B135 40858 MWF 0900-0950 Emenhiser FH 206 instr Thompson 40867 TR 0800-0920 Daniel FH 111 course PHYX 106, 4 units, 41268 fee course PSCI 110, 3 units, 40856/40858/40870/40880 Choose one science lab to accompany 41268 42224 T 0800-1050 SciA 467 42225 T1100-1350 SciA 467 Choose one activity lab to accompany 41268 42231 W1600-1750 SciA475 42232 R0800-0950 SciA475 Word Processing I FACULTY OFFICE HOURS LISTINGSample list showing faculty, contact information and office hours for semester. Faculty Office Hours – Fall 2009 Joy Adams Office - FH 133, Phone - 826-4976, e-mail: [email protected] Office Hours: MTW 2:00-3:00; Th 9:30-10:30 or by appointment Paul Blank Office - FH 110, Phone - 826-4115, e-mail: [email protected] Office Hours: or by appointment Mary Beth Cunha Office - FH 103, Phone - 826-4118, e-mail: [email protected] Office Hours: W 8:30-9:30; F 11:00-12:00 or by appointment Steve Cunha Office - FH 134, Phone - 826-4975, e-mail: [email protected] Office Hours: MWF 1:15–2:15; or by appointment Rebecca Degagne Office - FH 103, Phone - 826-4118, e-mail: [email protected] Dennis Fitzsimons Office - FH 131, Phone – 826-3467, e-mail: [email protected] On sabbatical fall semester Kirk Goddard Office - FH 127, Phone - 826-3915, e-mail: [email protected] Office Hours: T 4:00-5:00 or by appointment Chris Haynes Office - FH 129, Phone - 826-3915, e-mail: [email protected] Thomas Jones Office - FH 137, Phone - 826-3379, e-mail: [email protected] Office Hours: Tony Rossi Office - FH 109A, Phone - 826-4114, e-mail: [email protected] Office Hours: or by appointment Rosemary Sherriff Office - FH 129, Phone - 826-4119, e-mail: [email protected] Office Hours: MWF 10:00-11:00; W 1:00-2:00 or by appointment LARGE LECTURE CLASSROOM REQUESTS SAMPLE Fall 2009 LIST ALL SECTIONS THAT NEED LARGE LECTURE ROOMS (>72 SUBJECT CRSE # CRN M AX ENR START END DAY(S) BEGIN END INSTRUCTOR1ST ROOM 2ND ROOM if know n DATE DATE M TWRFSUTIM E TIM E*SpecAssign CHOICE CHOICEGEOG 105 150 ###### ###### MWF 1300 1350 FH 118 Sci B 135 GEOG 300 150 ###### ###### MWF 1100 1150 FH 118 Sci B 135NEW MAJOR EMAIL SAMPLE email to new majorsCongratulations on your decision to declare geography as your major. We welcome you to the department. Your advisor is Dr. Joe Smith and his office hours are MWF 10:30-11:30; T 9:30-10:30 or by appointment in Founders Hall 110. Please feel free to visit with him or any of the other faculty members about how the geography major can help you realize your educational and career goals. His email address is [email protected]As you may be aware, we have a very active Geographic Society. This student group meets weekly in FH 126 and also hosts a snack table two days a week in Founders Hall. They sponsor hikes and other activities. Please feel free to join their meetings or contact president Joe Smith at [email protected]We also have a group called Supporting Women in Geography (SWIG) which is led by Dr. Joyce Jones. Please let her know if you would like to receive information about the club. People of all genders are welcome to participate. Geography at Humboldt places an emphasis on seeking answers to questions facing this and future generations. Among other topics, the curriculum addresses population pressures, food supply, future settlement areas, resource availability and distribution, migration issues, globalization and the quality of the physical and social environments. As a geography major you have access to the Harper Room, also known as “the practicum” FH 126, as a quiet place to study.If there is anything we can do for you, feel free to contact us. OFFICE DOOR CARDDepartment of GeographyFall 2009 Rosemary SherriffGEOG 106 MWF 9:00-9:50 FH 111GEOG 106M M 3:00-3:50 FH 108 GEOG 473 TR 2:00-2:50 FH 111 Office Hours: MWF 10:00-11:00; W 1:00-2:00 or by appt Email: [email protected] Phone: 826-4119USING BULK EMAIL CRNUsing Bulk Email CRN 1. Using the URL https://accountcenter.humboldt.edu:4443/pls/reports/f? p=121:1 log into the Bulk Email CRN web page using your HSU username and password. This web page is intended to be used by Department Coordinators. To use this page, you must be assigned that PeopleSoft role.Here is what the login page looks like. 2. When you successfully log in, you will see this page. 3. Select tab 1) Specific CRN to send email to all students who are enrolled in a specific course, during a specific term.Select tab 2) Specfic SUBJ code to send email to all students who are enrolled in courses with a specific subject code, during a specific term. Select tab 3) Specific Major to send email to all currently enrolled students for a specific major. Select tab 4) All Courses in a Specific Room to send email to all students enrolled in a course that is held in a specfic Building and Room. Select tab 5) All Crses of an Instructor to send email to all students enrolled in a courses taught by a specific instructor during a specific term. Select tab 6) Your Email Log to view a list of the emails that you have send and the recipents of those emails. This tab is explained in item #6.4. The pages associated with Tabs 1 through 5 contain several similar fields.Enter a subject line – this is the subject of your emailEnter your message - this email text that you want to sendEnter a Reply To email address – this is an email address for the recipents for send a reply to. The default is the login username.Enter an Additional Information Line – this is for sending a URL that the recipents can access for more information. When you have finished filling out the page click the button to send your email.5. Each of the email pages has at least one field with a button to the right of it. You can click on the button to get a list of valid values for that field.6. The Your Email Log shows a list of all the emails that you have sent. You are only allowed to see emails associated with your username. By clicking the button labeled Select you can see who received the email and the date/time7. When you are done sending emails. Click on located in the right corner of your page.

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