<p> Job Description</p><p>Job Title: Payroll and HR Admin Officer</p><p>Reports to: Head of Finance (with dotted line relationship to National Governance and Compliance Manager) </p><p>Salary: £19,000 to £22,500 depending on experience</p><p>Contract: Permanent, subject to usual six month probationary period</p><p>Location: Bradford</p><p>Hours: Full time - 37.5 hours per week Monday to Friday</p><p>Holidays: 25 days annually plus bank and statutory holidays pro rata.</p><p>Primary Objectives: Prepare the society’s monthly payroll for around 200 staff to a very high degree of accuracy within agreed timescales</p><p>Respond to first level payroll and HR Admin queries from colleagues and line managers</p><p>Manage the roll out of the society’s cloud based HR database and take responsibility for data integrity and completeness.</p><p>Report on compliance with HR policy and procedure</p><p>Provide HR admin support for line managers e.g. issuing contracts and standard HR letters for employees. ______</p><p>Responsibilities:</p><p>Payroll</p><p>Manage the processing of the monthly society-wide payroll and all permanent and periodic pay amendments.</p><p>Ensure the society’s obligations in relation to taxation and pensions are complied with.</p><p>Deal with payroll queries within agreed timescales.</p><p>Prepare journals and recharge invoices for staff wages and salaries across the wider organisation.</p><p>Ensure that society policies and procedures in relation to payroll are adhered to. 1 September 2016 HR Administration Provide assistance to line managers with a range of basic HR administration including but not limited to:  Issuing contracts and casual worker agreements under agreed parameters  Calculating annual leave and paid sickness entitlements  Issuing standard HR letters where appropriate</p><p>Manage the BreatheHR database and ensure data accuracy</p><p>Train Line Managers and other key users on the use of BreatheHR</p><p>Implement the BreatheHR rollout plan and ensure the system’s utilisation throughout the society.</p><p>Reporting Using the society’s payroll and hr data, prepare regular and ad-hoc reports as required to analyse trends and monitor compliance with HR and performance management policies.</p><p>Report any identified non-compliance with society policy and procedures to the appropriate manager.</p><p>Other</p><p>Liaise with staff, shops, projects and administration centres within the society to ensure timely flows of information.</p><p>Manage emails to group and personal mailboxes and ensure all correspondence is promptly dealt with.</p><p>Support the Finance Director and National Governance and Compliance Manager with other HR and payroll tasks as required.</p><p>Perform any other duties commensurate with this post e.g. general admin, IT etc.</p><p>Support the St Vincent de Paul Society’s aims and objectives.</p><p>2 September 2016 The above list is not exhaustive and duties relevant to the post may be required from time to time. Variation may also occur to the duties, responsibilities and place of work at the request of your line manager without changing the general character of the post.</p><p>3 September 2016 Person Specification</p><p>It is essential that the post holder has the following:</p><p> a. Has excellent written and verbal communication skills and is able to communicate complex and/or sensitive information to colleagues.</p><p> b. Has significant experience of the complete processing of a complex payroll operation including ensuring compliance with taxation and pension auto-enrolment requirements. </p><p> c. Has a good working knowledge of general HR administrative procedures and regulations. This would include for example the ability to calculate annual leave entitlements on a pro-rata basis for part-time staff as well as for starters and leavers.</p><p> d. Has an understanding of entitlements in relation to statutory absences and payments such as SSP, SMP, SPP and SAP</p><p> e. Has good organisational skills, including the ability to prioritise and allocate tasks to ensure that deadlines are met on a weekly and monthly basis.</p><p> f. Has good IT skills and experience. The ability to extract, analyse and summarise data from the society’s HR and payroll systems is crucial.</p><p> g. Is able to work under their own initiative with minimal direct supervision.</p><p> h. Excellent attention to detail and a commitment to 100% accuracy</p><p> i. Is highly motivated and has a commitment to provide a high quality service.</p><p> j. Understands and has a commitment to equal opportunities.</p><p> k. Has sympathy with the Christian aims and purposes of the Association and is able to value people of all faiths or none.</p><p>It is desirable that the post holder has the following skills/experience:</p><p> a. Has completed or is working towards a suitable payroll and / or HR administration qualification.</p><p> b. Has experience of work in the voluntary sector.</p><p> c. Has experience using STAR Payroll and/or BreatheHR</p><p>4 September 2016</p>