<p> SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION</p><p>CAR RENTAL SECTION</p><p>MINUTES OF THE QUARTERLY MEETING OF MEMBERS OF THE CAR RENTAL SECTION OF THE SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION HELD AT THE JOHANNESBURG COUNTRY CLUB, NAPIER RD, AUCKLAND PARK ON FRIDAY, 24 OCTOBER 2003 AT 11H00</p><p>PRESENT : Mr P Pauwen 080 Car Hire (Chairman) Mr G Smith Avis Rent a Car (Pty) Limited Mr P O’Brien Avis Rent a Car (Pty) Limited Mr T Greggor Budget Rent a Car Mr K Lombard Budget Rent a Car Mr J Kruger DaimlerChrysler SA (Pty) Ltd Ms P Arnoldi DaimlerChrysler SA (Pty) Ltd Ms V van den Bergh Imperial Car Rental Ms Norma Perry Khaya Car Hire Ms C Koele Khaya Car Hire Ms C Terbruggen National Car Rental Mr L Hillary Nissan South Africa (Pty) Ltd Ms R Tolken Nissan South Africa (Pty) Ltd Mr D Robilliaro Nissan South Africa (Pty) Ltd Ms S Tryon Sizwe Car Rental Ms G Nolan Springs Car Wholesalers cc t/a Sani Rentals Ms C Rheeder Toyota SA Marketing Ms S Kruger Viamax Fleet Management</p><p>APOLOGIES : Mr B Barritt National Car Rental Ms D Jones Imperial Car Rental Mr P Jacobs Europcar Mr G Morgan Viamax Fleet Management</p><p>BY INVITATION : Ms S Fletcher Alchemy Financial Management (Pty) Limited Mr Sandile Ntseoane Exo Car Rental</p><p>The Chairman welcomed all members present to the meeting. He then declared the proceedings in session.</p><p>Action 1. NOTICE OF THE MEETING</p><p>The notice convening the meeting was taken as read.</p><p>2. CONFIRMATION OF MINUTES</p><p>The minutes of the previous quarterly meeting of the members of the Car Rental Section, held on 24 July 2003 (copies of which having been previously circulated), were accepted and signed by the Chairman as a true reflection of the proceedings.</p><p>3. CHAIRMAN’S REPORT</p><p>Paul Pauwen presented his sectional Chairman’s report and thanked his Vice Chairman and all the members for their help and support during the past year. The meeting adopted his report as read. Paul then introduced Wayne Duvenage, who had been appointed as the GM for the Rental Section for 2004.</p><p>4. MATTERS ARISING FROM PREVIOUS MINUTES</p><p>Membership / Subscriptions</p><p>Some fees are still outstanding and Paul Pauwen requested members who had not yet paid to please do so as soon as possible. For Info</p><p>Paul Pauwen introduced Sandile Ntseoane from Exo Car Hire. Mr Ntseoane was attending the meeting to get an idea of what SAVRALA was all about and to decide whether he wanted to become a member. </p><p>Blacklist Database</p><p>Paul Pauwen asked members what they thought about the idea of having some WD kind of blacklist database with the names of people / organizations that were regarded as bad payers. </p><p>Wayne Duvenage would be convening a workshop to discuss this issue further.</p><p>Merchant Agreements</p><p>Paul Pauwen suggested that the banks be invited to present to the Association with regard to Merchant Agreements. Pat O’ Brien stated that Avis would be PoB meeting with some of the major banks within the next few weeks and he would give necessary feedback to Paul Pauwen.</p><p>Waivers</p><p>It was reported that employee of members in general, did not know the extent of cover of the various waivers. An article, in this regard, was again published in the November issue of Cover Magazine. Copies of the article would be distributed to all members and it was suggested that perhaps this could be an WD opportunity to visit this matter as an industry.</p><p>Manufacturer of the Year Survey</p><p>A workshop would be held early in 2004 and this would be the correct forum for ALL members to address/discuss any changes that they required to the survey questions.</p><p>Grading</p><p>Kobus Lombard would meet with Wayne Duvenage and a proposal would be made KL/WD to members at the next meeting. Action Aarto</p><p>Wayne Duvenage had been liaising with Business Against Crime who had agreed to assist SAVRALA with regard to the issue of traffic fines as well problems in the Licencing Department.</p><p>Wayne Duvenage requested that members make a list of the problems that they were experiencing at the Licencing Department and submit to him via e-mail … WD [email protected] … he would then endeavor to take the matter further and would report back either quarterly or sooner if necessary. </p><p>Fair Wear and Tear Guide The members were happy with how it was done and did not have anything further to contribute.</p><p>Tourism</p><p>Wayne Duvenage would be in contact with Tanya Abrahamse to investigate WD how the Tourism Business Council of South Africa could assist SAVRALA as an association.</p><p>Education and Training</p><p>John Broadway was to talk to members in this regard as the NEC had requested the Rental Members to ratify a decision to invest an amount of R200 000 to convert the current curricula to a learnership. As the Leasing meeting took longer than expected, John was unable to discuss the matter. ALL Pat O’ Brien felt that such a decision could not be taken before discussing the matter with John Broadway, and it was decided that the matter would be discussed further in the AGM later that day.</p><p>5. GENERAL</p><p> Rental Charter … There were still a number of members who had not purchased a Rental Charter for their office. Paul Pauwen requested all members who had not done so, to purchase the Rental Charter as soon as possible. There had apparently been a problem with the frames and Paul Pauwen undertook to discuss with Margie Gawith. PP/MG</p><p> Business Against Crime … Wayne Duvenage had met with BAC and was very impressed with their set up. They were an organization purely funded by business. They were highly effective and highly influential. For Info  Public Relations … It was brought to members attention that Auto News was the official SAVRALA publication. If any member had an article that they wanted to submit, they should contact Margie Gawith. </p><p>Paul Pauwen stated that the website was doing well. For Info With regard to the Manufacturer of the Year Awards function, an amount of R316 000 had been budgeted and an amount of R340 000 had been received. A donation of R25 000 would be given to Hospice on the night of the dinner.</p><p>Action</p><p>6. ANY OTHER BUSINESS</p><p>There was no other business to discuss. </p><p>There being no further business to discuss, the meeting terminated with a vote of thanks to the Chair.</p><p>DATE : ______CHAIRMAN : ______</p><p>PLACE : ______</p><p>Ref : Savrala/Minutes – Rental 24 October 2003</p>