Tender for the Inland Transportation of USAID|Food for Peace Direct Distribution Commodities. Location: The Democratic Republic of Congo. Tender №: FH DRC/FY19 Program : Food for the Hungry | Tuendelee Pamoja II. Date: 12th September,2018 Section A: GENERAL CONDITIONS OF TENDER Food for the Hungry (FH) Democratic republic of Congo (DRC) is soliciting for Inland Transporter to transport a minimum of 1,000 (one thousand) and a maximum of 4,460 (Four thousand four hundred ​ ​ and sixty) metric tons of food commodities donated by the United States Government through USAID/Food for Peace from Dar es Salaam, Tanzania to FH warehouses situated in Bukavu, Kalemie and Moba in the Democratic Republic of Congo through Kigoma port on Lake Tanganyika, however shipments destined to Bukavu warehouse will be shipped via Rwanda through Cyangungu/Rusizi customs border post. The commodities to be transported are bagged Cornmeal (packed in 25kg bags), Split Peas (packed in 50kg bags) and bottled (plastic) vegetable oil packaged in cartons. The Inland Transporter company will also be responsible for commodities clearance out of Dar Es Salaam port. All sealed bids, clearly marked “Tender for the Provision of Food Commodities Inland Transport Dar es ​ Salaam – Bukavu, Kalemie and Moba Reference FH DRC/FY19” should be addressed to the Chief of Party, ​ ​ Food for the Hungry, DRC No. 069 Avenue Tanganyika, Quartier de Nyalukemba B.P. 2055, Bukavu, RD Congo. Scanned tender documents can be submitted to [email protected] with subject clearly marked ​ ​ ​ “Tender for the Provision of Food Commodities Inland Transport Dar es Salaam – Bukavu, Kalemie and Moba” not later than Friday 28th September, 2018 before 05:00 pm East African standard time. ​ ​ Any tender documents received after the deadline will not be accepted. 1. Any questions concerning this tender should be submitted in writing at [email protected]. FH ​ ​ reserves the right not to respond to questions that undermine the competitive bidding process. 1. Terms of reference: Sections A to D ​ ​ ​ Section A - Cargo and Shipping Particulars A1/ Complete Bill of Lading Details, and updated arrival at disport will be provided to <contractor> upon award of project. A2/ <contractor> hereby acknowledges and understands that the actual quantities for which they will perform the scope of work may be more or less than those set forth below. Cargoes, approximate quantities and final destination: Approximately maximum 4,460 (Four thousand four hundred and sixty) Metric Tons of various bagged/packaged commodities for delivery to warehouses located in Bukavu - South Kivu province, Kalemie and Moba all situated in Tanganyika province, the Democratic Republic of Congo between the month of January 2019 and September 2019 as per the breakdown below; Page 1 of 9 Tender for the Inland Transportation of USAID|Food for Peace Direct Distribution Commodities. Location: The Democratic Republic of Congo. Tender №: FH DRC/FY19 Program : Food for the Hungry | Tuendelee Pamoja II. Date: 12th September,2018 Estimated commodity tonnage (MT) per FH warehouse destination Warehouse Cornmeal Whole green peas Vegetable Oil Total Tonnage Bukavu 1,064 332 64 1,460 Kalemie 1,182 363 85 1,630 Moba 982 310 78 1,370 TOTAL 3,228 1,005 227 4,460 Cornmeal will be packaged in 25kg bags, whole green peas in 50kg bags and vegetable oil in 4 liter tins (packed six tins in each box). Section B - Scope of Work B1/ Cargo will be discharged from vessel basis full berth terms (no demurrage charges) in a break-bulk form, and/or in containers. Cargoes will be discharged at Dar es Salaam port, Tanzania. If cargoes arrives in break-bulk form, the cargo is to be placed onto the truck and forwarded to the Receiver. If containerized for Ocean Carriers’ convenience, containers are to be discharged and moved to the Ocean ​ ​ Carrier’s clearing forwarding section (CFS) where the Ocean Carrier is responsible to de-van the cargo and to make it available to the Receiver at a place of rest in the CFS. <Contractor> must be capable of / prepared to: ​ ​ a. Accept cargoes in a break-bulk form, and/or in containers; b. Must be able to consolidate cargoes prior to commencement of inland delivery; c. Must be capable to submit pre-clearance documentation on the next day of signing of the contract; d. Must have a fleet of trucks sufficient to move commodity without any delay. B2/ <Contractor> will arrange to accept cargoes as per Bill of Lading above within the discharge port. ​ ​ Page 2 of 9 Tender for the Inland Transportation of USAID|Food for Peace Direct Distribution Commodities. Location: The Democratic Republic of Congo. Tender №: FH DRC/FY19 Program : Food for the Hungry | Tuendelee Pamoja II. Date: 12th September,2018 B3/ All costs associated with the acceptance of cargo from Ocean Carrier within nominated disport (in keeping with B1 above), loading cargo same to inland vehicles, transport of cargo to final point in Bukavu, Kalemie and Moba|DRC to Receivers warehouse(s) / facility (ies) in Bukavu, Kalemie and Moba, DRC are for the account of <Contractor> and are included in the inland transport rate(s) as set forth in Section D hereof. ​ <Contractor> has to itemize cost and offer costing per Metric Ton. These costs include, but are not limited to: a. discharge port charges i.e. shore handling, wharfage; b. shipping line charges i.e. terminal handling charge, delivery order fee, lift off/on charges, container cleaning charges; c. customs formalities, i.e. on arrival discharge port; on transit borders; and, at final destination(s) as may be required for transport purposes; d. temporary storage at disport (including after 15 days in port); e. truck transport FOT from Dar es Salaam disport to warehouse in Bukavu, Kalemie and Moba DRC (warehouse address to be provided later). f. Loading trucks at the port of Dar es Salaam; g. transit bond in Tanzania and Rwanda Agency if applicable; h. transit handling charges in Tanzania and Rwanda; i. return of empty containers to discharge port (if any); j. border clearance into DRC including frais de surveillance and administrative fees. ​ k. transport insurance; l. phytosanitary border inspection at disport in keeping with transiting country’s regulations; m. fumigation of bagged cargoes prior to commencement of transport to DRC in keeping with DRC regulations; n. Taxes and fees that may be applicable. E.g. Sumatra/TCFB, OGEFREM/TCFB; o. Truck parking charges in customs bonded yard at Bukavu, Kalemie and Moba; and p. any other applicable transshipment and storage costs including but not limited at Kigoma port in Tanzania. B4/ The <Contractor> will take full responsibility regarding storage of cargo in the event that he is not able to ​ provide sufficient trucks to move the commodity out of the port within the 15 day free storage window. If for this, or any other reason, there are port storage charges after the 15 day free period the <Contractor> will bear the expense. B5/ All customs clearances, and preparations for same, are solely for the account of <Contractor> who hereby ​ warrants that it has all necessary documents and permits to transport goods from the disport to point(s) within DRC including getting all the import exoneration documentation stamped and signed for each bill of lading by Congolese local customs authorities. <Contractor> hereby confirms that it is solely responsible for all costs associated with clearing cargoes with all local ​ authorities to ensure that cargo transits without undue delay. Page 3 of 9 Tender for the Inland Transportation of USAID|Food for Peace Direct Distribution Commodities. Location: The Democratic Republic of Congo. Tender №: FH DRC/FY19 Program : Food for the Hungry | Tuendelee Pamoja II. Date: 12th September,2018 B6/ <Contractor> will provide hard body covered trucks suited for the carriage of food commodity either in bags ​ or cartons and to provide protective means for securing the safety and integrity of the cargo while in transit. Should any infestation loss or damage be found in cargo upon arrival/unloading of trucks at any of the receiving FH warehouses, resolving same is for the account of the <contractor>. <Contractor> undertakes to perform an independent inspection of the cargoes aboard vessel and again upon placing ​ commodity on trucks. Any infestation loss or damage found will immediately be brought to the attention of the vessel’s agent for remedy. Should any infestation loss or damage be found in cargo upon final delivery at any destination in DRC, <contractor> is to assume full responsibility and cost for resolving the same. If any ​ breakdown in trucks occurs the contractor must be ready to provide a replacement truck to transship the commodity and send it to the destination without delay. B7/ FH will provide <contractor> with written notice of vessel status upon award of contract. Same will be ​ confirmed 4 days in advance of vessel's projected arrival at declared disport. <Contractor> shall have all in ​ readiness to begin operations immediately upon arrival of vessel(s) at the disport. If there is any delay in moving the commodity demurrage charges are the responsibility of the <Contractor>. B8/ <Contractor> will prepare waybills, for each truck loaded, which are to include: ​ ​ a. name of driver; b. commodity name and Bill of lading number c. piece count and weights (net and gross tons); and, d. date of loading and departure from disport. <Contractor> to provide details of trucks to FH a minimum of 2 business days in advance of departing disport and/or transiting point. FH confirmation is required before trucks depart disport and / or transiting point. <Contractor> to assume expense (if any) for holding trucks not approved to depart disport and/or transiting point. <Contractor> to provide daily movement confirmation to FH that includes the truck number/quantity and commodity loaded on each truck.