<p>INFORMATION SERVICES General Administrative Systems Planning Sub-Committee</p><p>Minutes</p><p>Subject: Regular Meeting Date: 1 June 2011 Time: 9:00 – 12:00 am Location: Ed 560</p><p>Meeting Facilitator, Shannon England, Information Services</p><p>Attended: Della Allen, Holger Kreek, Keith Regrets: Carol McDonald, Lori Fortowsky, Lisa Fedak, Meigen Schmidt, Maureen Voss, Pelletier, Kathy Junior, Eric Exner, John Metcalfe, Angelique Saweczko, Rose-Marie Ray Konecsni Bouvier, Karen Wiome, Rayola Anderson Sandy Slopinski, Susan McGillivray </p><p>Location of Documents: http://www.uregina.ca/uit/gasp</p><p>Agenda</p><p>1. Review of Agenda 2. Approval of Minutes 3. Project Status Report (Susan McGillivray) 4. Presentation of Apex (Tim Apperley) 5. On Hold Procedures for Projects (Shannon England) 6. AR/AP Interface Books (Rayola Anderson) 7. Posting of Documents to the web: a. Agenda – 1 June 2011. b. Minutes – 4 May 2011.</p><p>Discussion/Results</p><p>1. Review of Agenda. There were no items added to the Agenda.</p><p>2. Minutes of 4 May 2011. Minor corrections were made to the minutes.</p><p>3. Review of Project Status (Susan McGillivray). Susan provided an update on all projects and reported that she is optimistic that several projects will be completed by 1 September. </p><p>4. Presentation of Apex (Tim Apperley). Tim provided a demo of the new Apex reporting framework. The U of R will be moving away from Caspur reports to Apex and training will be provided for those staff utilizing Apex. It is anticipated that the flexibility of Apex will reduce the demand on IS for reports and modifications. Current reports are being reviewed to identify those still in use. It is hoped that the number of reports will be reduced to 100 rather than the 500 currently available in Caspur. INFORMATION SERVICES General Administrative Systems Planning Sub-Committee</p><p>Minutes</p><p>Although a different system, more flexibility will be available. Work continues on the training plan, and migration of the information into the new system.</p><p>5. On Hold Procedures for Projects (Shannon England). These procedures were introduced to document procedures that will be put in place when resource commitments wane or the scope of the project changes resulting in reevaluation. Both Information Services and project owners need to be committed to the completion of the project to be able to continue to move forward. </p><p>6. AR/AP Interface Books (Rayola Anderson). Rayola presented this project as it will eliminate double entering of items into the system by Bookstore and Financial Services staff. The interface is provided by Nebraska books at no charge and will provide an improvement in workflow. This project was approved and will be ranked as #16. Once the feasibility is completed impacts and method for implementation will be reported back to the committee. </p><p>7. Posting of Documents to the web. Approved a. Agenda – 1 June 2011. b. Minutes – 4 May 2011.</p><p>Action Items</p><p>Action Responsibility & Due Date Data Standards Manual Crystal Sterzer</p><p>Next Meeting Details</p><p>Wednesday, 6 July 2011 Ed 560 9:00 – 12:00</p><p>Action Items - Completed</p><p>Action Responsibility & Due Date Date Completed</p>