<p> Northern El Paso County Coalition of Community Associations, Inc. Post Office Box 714 Monument, CO 80132-0714</p><p>13 Feb 2013 MINUTES OF BOARD OF DIRECTOR’S MEETING February 13, 2013</p><p>The NEPCO Board held its bimonthly Board Meeting on February 13, 2013, 7:00 pm to 8:15 pm, at the Tri-Lakes Chamber of Commerce building.</p><p>1. Attendance: Attending were Dave Powell (President, GCA), Bob Swedenburg (Secretary, Gleneagle North HOA), and Duane Fitch (Treasurer, Bent Tree HOA). Anne Stevens (Facilitator, Woodmoor) and Chris Mendrop (Vice President and LUC Chairman, Sun Hills Assoc.) were absent. Chris was excused due to a family requirement. A quorum was present.</p><p>2. Approval of Minutes (Dave): The minutes of the last Board meeting of 12 Dec 2012 were reviewed and approved by unanimous vote. The status of the action items are reported separately under Old Business in these minutes. </p><p>3. Treasurer’s Report (Duane): Duane reported that the current balance is $2921.60. He has received dues for the 2012-2013 fiscal year from 24 of the 33 HOAs he invoiced. NEPCO has yet to receive a reply from Arrowwood, Copper Ridge, Gleneagle Townhomes, High Meadow, Nichlas, Pasttime, Ridge at Fox Run, Sunrise and West Oak Ridge. Duane stated that he will contact these HOAs again, and also contact new HOAs identified that have never been asked to join NEPCO. In response to a request from Bob, Duane said that he will provide Bob a written email of his Treasurer’s Report provided at all future General Membership meetings. This way, Bob can insert the details of Duane’s report in the minutes.</p><p>4. Secretary’s Report (Bob): Bob reported that he completed the January 2013 General Meeting draft minutes and sent them to the HOAs. Bob also prepared a contact roster of the new Board of Directors and sent this to the Board members and the webmaster.</p><p>5. Land Use Committee Report (Dave): Chris was absent and excused from the meeting, and no LUC report was provided.</p><p>6. Old Business (Dave): a. Action Items: (1) Action Item Review from Prior Board Meetings (NOTE: Actions will be carried forth in the minutes until completed or dismissed):</p><p>1 Northern El Paso County Coalition of Community Associations, Inc. Post Office Box 714 Monument, CO 80132-0714 ACTION 12-11: Ralph and Duane to arrange a meeting time at the bank to transfer the NEPCO checking account signatory from Ralph to Duane as the new Treasurer. Suspense: 12 Jan 2013. Status: Closed</p><p>ACTION 12-12: Bob to order a new map from Macvan’s Mapping company with the specs agreed to by the Board and not to exceed $550. Bob discussed the options with the Board, and the Board voted to approve a laminated map. No electronic bit data will be provided by the company. We will consider using pin stripe tape to outline the HOAs. Duane provided Bob a check for ½ the cost to send to Macvan so they can produce the map. Balance due upon receipt of the map. Suspense: 9 Mar 2013. Status: Open</p><p>ACTION 12-13: Dave to request volunteers to serve on the new NEPCO Transportation Committee at the Jan 2013 General NEPCO Meeting. Dave reported that he has received three volunteers to date: Bob Stevens, Louise Link and Tom Vierzba. When Dave gets guidance from our County Commissioner, he will have Bob send out a request to all HOAs for additional volunteers. Suspense: 9 Mar 2013. Status: Open</p><p>ACTION 12-14: All Board members to review Dave’s recommended changes to the NEPCO Bylaws and be prepared to discuss and vote on them at a future Board meeting. Suspense: 10 Apr 2013. Status: Open</p><p>(2) New Action Items assigned during this meeting: ACTION 13-01: Duane to contact 9 HOAs again to respond to request for 2012-2013 dues and registration. Suspense: 9 Mar 2013. Status: Open</p><p>ACTION 13-02: Duane to send a check for $187.18 to webmaster Walter Paul for reimbursement of the web registration for two years. Suspense: 20 Feb 2013. Status: Open</p><p>ACTION 13-03: Duane to determine if there is a fee for the Hindman-Sanchez newsletter, and send Bob information on this so he can prepare to distribute to all HOAs and have Walter advertise this new activity of forwarding these newsletters on the NEPCO website. Suspense: 9 Mar 2013. Status: Open</p><p>ACTION 13-04: Dave to contact two individuals to see if either one of them would volunteer to serve on the Board of Directors replacing Chris Mendrop, and also chair the Land Use Committee. Suspense: 9 Mar 2013. Status: Open</p><p> b. Speaker for March 2013 Meeting: Dave reported that he has been unable to make contact with Mr. Andre Bracken to speak on PPRTA at the March meeting. Dave will ask Commissioner Darryl Glenn to contact him if possible. Dave also said that he attended a meeting of the Citizen’s Advisory Committee on PPRTA, but it was not very useful to NEPCO.</p><p>2 Northern El Paso County Coalition of Community Associations, Inc. Post Office Box 714 Monument, CO 80132-0714</p><p>7. New Business (Dave): a. Website Renewal: The Board voted to approve the NEPCO website renewal at a cost of $187.18 for two years. The Treasurer will send reimbursement to Walter Paul.</p><p> b. Hindman-Sanchez Information Dissemination: The Board discussed a recommendation from Duane to send “Hindman-Sanchez” HOA Newsletters to all of NEPCO’s constituent HOAs for their use. This activity would support NEPCO’s role to facilitate information sharing among HOAs. Duane will find out if there is a fee to receive Hindman-Sanchez newsletters. If not, then Duane will have the Newsletters sent to Bob who will then send them to all NEPCO’s constituent HOAs. Duane will send Bob info on this. Bob will have Walter Paul advertise this activity on our web site.</p><p> c. Transportation Committee: The Board discussed the new NEPCO Transportation Committee that will serve as a central point of contact between the HOAs in NEPCO and the county transportation office. This idea surfaced at the Nov 2012 General NEPCO Meeting during the PPRTA briefing. County Commissioner Glenn endorsed this idea. The Board then voted unanimously to establish such a committee. Dave has already received three volunteers to serve on the new committee. Dave is trying to contact Commissioner Darryl Glenn and PPRTA Mr. Andre Bracken for more information, and then will have Bob send an email describing the new committee and requesting more volunteers to serve on this new committee.</p><p> d. Chris Mendrop Resignation from Board: Dave read a letter of resignation from Chris Mendrop. In his letter Chris stated that he has enjoyed working with the Board and NEPCO membership, and he hopes he can return at some future date to contribute to the growth and effectiveness of the organization. The Board regrettably voted to accept Chris’ resignation, and the Board wished him all the best and hopes that he will return at a future date. The Board then discussed a replacement for Chris in accordance with the Bylaws Section 9.02. Dave will contact two individuals who were recommended by the Board and ask if either one of them would be interested in being on the BOD and running the LUC.</p><p>8. Next Meetings (Dave): a. General Meetings for 2013. The dates and speaker program for the 2013 NEPCO meetings are the following:  January 12: Dave Reitan on HOA Insurance  March 9: Andre Bracken on PPRTA  May 11: An expert to speak on xeriscaping  July 13: Attorney Lenard Rioth on HOA Legal Issues  September 14: Speaker from the El Paso County Sheriff’s Office  November 9: Commissioner Darryl Glenn on County Issues</p><p> b. Board Meetings for 2013. Dave reviewed the meeting dates for the Board meetings in 2013. As a reminder, Board meetings will usually be the second Wednesday of alternating months. The Board has agreed to begin the meetings at 7:00 pm. The schedule of Board meetings for 2013 is the following: Feb 13, Wed, 7:00 pm Tri-Lakes Chamber of Commerce office</p><p>3 Northern El Paso County Coalition of Community Associations, Inc. Post Office Box 714 Monument, CO 80132-0714 Apr 10, Wed, 7:00 pm Tri-Lakes Chamber of Commerce office Jun 12, Wed, 7:00 pm Tri-Lakes Chamber of Commerce office Aug 14, Wed, 7:00 pm Tri-Lakes Chamber of Commerce office Oct 9, Wed, 7:00 pm Tri-Lakes Chamber of Commerce office Dec 11, Wed, 7:00 pm Tri-Lakes Chamber of Commerce office c. The next General NEPCO Membership Meeting will be held Saturday March 9, 2013, 10:00 am to noon, at the Monument Town Hall. d. The next NEPCO Board Meeting will be held Wednesday April 10, 2013, at 7:00 pm at the Tri-Lakes Chamber of Commerce office in Monument. </p><p>The meeting was adjourned at 8:15 pm.</p><p>//approved// Bob Swedenburg Dave Powell Secretary, NEPCO President, NEPCO</p><p>4</p>