<p> Los Angeles Mission College Budget and Planning Committee MINUTES April 02, 2009 Campus Center, Room 4 from 12:00 – 1:30 p.m.</p><p>Present: Lilamani De Silva, Karen Hoefel, Leslie Milke, Frances Nguyen, Luz Nunez, Gary Prostak, Zoila Rodriguez-Doucette, Sandy Thomsen, Debby Wong</p><p>Absent: Maria Fenyes, Alma Johnson-Hawkins, Joe Ramirez</p><p>Guests: Nadia Swerdlow</p><p>1. Meeting was called to order by Co-Chair L. Milke at 12:05 p.m.</p><p>2. Review/approved the minutes of February meeting.</p><p>MOTION TO APPROVE MINUTES: M/S/P G. Prostak/Debbie Wong</p><p>3. Update on College 2008/09 financial status: Karen discussed our financial status. We project to end the year with a balance of $350,000 that will be budget carryover for coming fiscal year 2009/10. </p><p>4. 2009/10 Op Plan Process: Karen appreciated everybody’s effort and participation in the review of the new budget planning form. The annual budget operational plan is a technical budget proposal process with deadlines set by the state. The goal of this process is to establish an operational plan budget for the College that that reflects the strategic goals, levels of operations, and available resources. The new budget planning form needs some revision. Sandy, Lilamani, Debbie, and Frances volunteer to review the budget planning process and will report back to the Committee the findings and/or on July 2nd, meeting. The Health Fitness Athletics Complex budget proposal represents over base budget requests with priority being to fund the request for personnel staffing to work at East Campus buildings. </p><p>5. Block Grant fund availability and allocation process: Some money approved by Block Grant request has not been spent yet. Leslie will be sending reminders to appropriate requestors. Some money may have been spent but the paperwork might not have gone through yet.</p><p>6. Other items: Leslie talked about some money being spent without following proper procedures through our B & P committee. She recommended two staff members from two specially funded programs to be part of Budget and Planning Committee. Frances will identify the individuals and they will be invited to attend our meetings to make them aware of the proper process for requesting funds for their departments.</p><p>7. Maury discussed the Online Course management system. There are currently three platforms being used by the college: CourseCompass, Moodle and Etudes. Etudes is costing the school $16.5 K / year and it might increase to $18K next year. CourseCompass is self funding by the students but the publishers are robbing our school’s bookstores of revenues. Moodle is free at the moment. Maury will talk to faculty and inform them of the need to use just one system throughout the school. It was recommended by the committee to eliminate Etudes since it is too expensive to maintain and CourseCompass is costing the students too much. </p><p>MOTION TO APPROVE THE REQUEST: M/S/P L. Milke/Z. Rodriguez-Doucette</p><p>ADJOURN: Meeting adjourned at 1:25 p.m.</p><p>Next Meeting: May 7th, 2009</p>