Umabu Strategic Plan (Usp)

UMABU STRATEGIC PLAN (USP)1. PLAN OF WORKSHOP FOR PREPARATION OF UMABU STRATEGIC PLANSCHEDULE FOR PREPARATION UMABU STRATEGIC PLANDAY ONE: 28/ 01/2015 Time Activity 10.30am – 11.30am Arrival, Preparation and Breakfast 11.30am – 1.00pm Plan of workshop 1.00pm – 2.00pm Lunch 2.30pm – 4.30pm Assessment of UMABU programs 4.30pm – 5.00pm Evening refreshment 5.00pm – 7.30pm Rest and Dinner 7.30pm – 9.30pm Organization budget DAY TWO: 29/ 01/2015 Time Activity 7.00am – 7.30am Breakfast 7.30am – 8.00pm Recap 8.00am – 10.00am Management of existing programs 10.00am - 10.30am Tea 10.30am – 1.00pm Management of existing programs 1.00pm – 2.00pm Lunch 2.30pm – 4.30pm Innovative programs 4.30pm – 5.00pm Evening refreshment 5.00pm – 7.30pm Rest and Dinner 7.30pm – 9.30pm Innovative programs DAY THREE: 30/ 01/ 2015 Time Activity 7.00am – 7.30am Breakfast 7.30am – 8.30pm Recap 8.30am – 11.00am Innovative programs 11.00am - 11.30am Tea 11.30am – 1.00pm Fundraising Strategies 1.00pm – 3.00pm Lunch and Rest 3.00pm – 5.00pm Preparation of log frames for innovative programs 5.00pm – 8.00pm Evening refreshment, Rest and Dinner 8.00pm – 10.00pm Preparation of Implementation Plan1 2. ASSESSMENT OF UMABU PROGRAMSIn this assessment, first we recalled programs ever implemented by our organization. Second we conducted SWOT analysis to track strengths, weaknesses, opportunities and threats/ challenges that enabled us to recommend immediate measures for improvement of UMABU performance.PROGRAMS:S PROGRAM/ PROJECT DONOR TIME N INTERVAL 1 Girls Secondary Education Sponsorship Terre des hommes 2000 -2014 Netherlands (TdH – Nl) 2 Early Childhood Education and Development Basic Education (ECED) Fellowship (BEF) 3 Water, Environment and Sanitation (WES): UNICEF 2008 Reproductive Health 4 Staff House Construction (Appropriate Terre des hommes construction technology) at NSS Netherlands (TdH – Nl) 5 Nyegina Water Project Terre des hommes 2006 - 2009 Netherlands (TdH – Nl), Belgium Overseas Mission Secretariat, Diocese of Musoma. 6 Child Rights Radio Program Terre des hommes 2009 - 2013 Netherlands (TdH – Nl) 7 Integrated Project Terre des hommes 2009 - 2014 I. Girls secondary education sponsorship/ Netherlands (TdH – Girl Guide Nl) II. Youth sports program III. Women income generating groups (IGA) IV. Child Rights 8 Quality Primary Education with Community Terre des hommes 2011 - 2013 Auditing Groups(CAG) Netherlands (TdH – Nl) 9 Improvement of Government Secondary Terre des hommes 2011 -2012 Schools in the Bukwaya Area (Construction of Netherlands (TdH – Labs) Nl) 10 Girls’ Hostel Construction at Nyegina secondary Tanzania 2008 School Development Support (TDS) 11 Girls Secondary Education Sponsorship Tanzania 2012 – TO Development DATE Support (TDS)2 12 Library and Community Resource Centre Tanzania 2012- TO (LCRC) Development DATE Support (TDS) 13 Study Abroad Program for TDS students Tanzania 2010 – TO Development DATE Support (TDS) 14 Women Solar Cooker Project Rose William (Madson)SWOT (C) ANALYSIS:STRENGTHS:- UMABU is rooted in its community,- It has well equipped offices,- It is a credible organisation that serves with local government authority, local and international donors,- Longevity; it has an experience of more than 20 years in implementing development projectsWEAKNESSES:- UMABU has been too dependent to its few funders, that is it lacks drive for many funds.- Its staff and members lack clear understanding of the meaning of civil society,- It engages few women in the organisation,- And poor working ethics of staff.OPPORTUNITIES:- There are full of community needs of UMABU programs due to prevailing poverty.- Plenty of resources are available in environment: People, Land, Knowledge and Funds (e.g money markets). THREATS/CHALLENGES:- Inflation (Instability of currency value)- Extreme povertyIMMEDIATE MEASURES FOR IMPROVEMENT OF UMABU PERFORMANCE3 - Start offering consultancies in areas of organisation and project management.- Start initiatives to acquire land from the Musoma District Council Director.- UMABU has to recruit one female staff from one of the following fields of study: Economics, Development or Sociology.- Increase our drive to fundraise and mobilise resources both locally and internationally. We should peg in new programs once sources are available in other sources.3. ORGANIZATION BUDGET This is a budget for cartering daily management activities, stationeries, expendables, transport, maintenance and repair. Below are among the activities to be covered by the organization budget:- Program and Project implementation Activities- Board and Staff Meetings- UMABU elections- Recruitment of UMABU staff- Follow up of activities implemented, existing and to be implemented- Evaluation and Review of UMABU programs and projects- Internal and external auditing of UMABU accounts- Report writing; Narrative, Monitoring and Financial reports.- Attending workshops, Meeting and Trainings- Purchases- Banking Activities- Communications (Writing and responding letters, emails and fax)- Handling visitorsFIND ATTACHED APPENDIX 04: UMABU ORGANIZATION BUDGET.4. MANAGEMENT OF EXISTING PROGRAMSList of Existing programs:4 4.1.Girls Secondary Education Sponsorship4.2.Quality Primary Education with Community Auditig Groups (CAGs)4.3.Improvement of the Quality of Education in Government Secondary Schools in the Bukwaya Area (Labs and Classrooms Construction)4.4.Study Abroad Program4.5.Writing LCRC-ICT Project Proposal to be submitted to Rotary Club4.6.Library and Community Resource Centre (LCRC)4.7.Women Pottery Project/ Social entrepreneurship4.8.Hostel fence4.9.Engineer Without Boarders (EWB) Solar Installation Project at Nyegina Secondary School.4.10. TDS Girls Secondary Education Sponsorship4.11. Election of UMABU leadersFIND ATTACHED APPENDIX 01: PURPOSE AND ACTIVITIES FOR EXISTING PROGRAMS 4.1 – 4.9 4.12. ELECTION OF UMABU LEADERSA list of implemented election activities: i. 2014 October 11th Election mobilization meeting ii. Mobilization of election in villages. This was done in few villages as outlined below: It was already done at Mmahare, Kurukerege, Kigera, Nyakatende, Kiemba, Kamuguruki, Nyasaungu, Rukuba and Kabegi (Nyasurura). It was not done at Etaro, Busamba, Bisumwa, Nyabekwabi, Kyamajoje, Kakisheri and Nyegina. iii. 2014 November 4th Evaluation of election progress iv. 2014 November 5th -19th Elections in respective villages. This was also done in some of the villages as outlined below: It was not at Etaro, Busamba, Bisumwa, Nyabekwabi, Kyamajoje, Kakisheri and Nyegina.5  It was incompletely done at Mmahare, Nyakatende, Kamuguruki, Kiemba, Nyasaungu and Mkirira. It was completely done at Kurukerege.A list of non implemented and partially implemented electoral activities: i. Mobilization of election in villages. ii. Election in some of villages. iii. A meeting for evaluation of elections in villages and preparation for electoral AGM. iv. Electoral Annual General Meeting (AGM). v. Review of election budget. vi. Informing election mobilizers to keep on doing their work.Date: February - April5. INNOVATIVE PROGRAMSList of innovative programs:5.1.UMABU Consultancy Program (UMABU Management Solutions)5.2.Library and Community Resource Centre Program/ Business plan 5.3.Integrated Community Economic Development Program in Butiama District (ICED – Butiama) 4H Value Added Agriculture (REDT/RIPAT) Land Management Project: “Hati miliki za Kimila” Women empowerment (IGA) in agriculture5.4.ICT Based Science Teaching Program5.5.Serengeti Water Project5.6.Extension of Nyegina Water Project to Etaro Village5.7.UMABU Volunteers Program5.8.Soliciting Land from Musoma District Council or Bukwaya Villages.6 DESCRIPTIONS PER EACH INNOVATIVE PROGRAMThese tell what will be the purpose of each program, the activities/ sub-activities to be undertaken to make the program exists, the time frame in which those activities will be implemented and location of program implementation.5.1.UMABU CONSULTANCY PROGRAM (UMABU MANAGEMENT SOLUTIONS)Purpose: Provision of planning knoweldge and skills in education programs and empowering marginalized communities in project management.Activities/ Sub-activities: i. Assemblying knowledge base for various consultancies: Templates, Guides and Training manuals. ii. Developing a consultant team: B. Misana, L. Kazeri, Regina Andrea, B. Luzangi, B. Ndago, Musiba Laurent and F. Patrick. iii. Establishing partneship with CASEC, CBHCC, CWCA and Ubunifu Associates. iv. Search information for registration. v. Developing a market strategy for consultancy service.Location: UMABU office, Musoma.Date: Urgent5.2.LIBRARY AND COMMUNITY RESOURCE CENTRE PROGRAM/ BUSINESS PLAN Purpose: Library based provision of knowledge and skills for human resource development in communities and education institutions, providing entrepreneurial skills to marginalized groups.Activities/Sub-activities: i. Identification of beneficiaries and their needs through conducting a baseline survey in expected library user communities. ii. Designing programs (training, fundraising etc) for beneficiaries iii. Determing membership system and fee iv. Analysis of human resource required7 v. Designing management structure vi. Contacting Dr. V. Msonge to enquire various insights on library issues vii. Preparing budget plan for LCRC program viii. Developing resource mobilisation strategies: Mobilize resources from the Ragional Library Approaching Hakielimu in search for a support of library books Mobilize resources from Mwangaza CentreLocation: NyeginaDate: March5.3.INTEGRATED COMMUNITY ECONOMIC DEVELOPMENT PROGRAM IN BUTIAMA DISTRICT (ICED – BUTIAMA) 4H Value Added Agriculture (REDT/RIPAT) Land Management Project: “Hati miliki za Kimila” Women empowerment (IGA) in agriculturePurpose: Improving economic livelihoods of rural communities by practising value added agriculture, land management improvement and empowering women.Activities/ Sub-activities: i. Searching information on: 4H programs: Google information and Enquire from TDS Director, Prof. Kurt. REDET/ RIPAT agriculture programs: Enquire information from Arusha and LGA agricultural Officers in Musoma District Council. Land management programs: Enquire information from DC Deus Munasa and LGA land Officers in Musoma District Council. ii. Visiting Arusha REDET/RIPAT program for the reason of learning it and searching its donors. iii. Develop a concept note for the ICED- Butiama Program. iv. Marketing the program Concept Note to various donors.8 Location: Butiama District.Date: February5.4.ICT BASED SCIENCE TEACHING PROGRAMPurpose: Fast tracking the revolution of teaching mathematics, science and ICT subjects by organising the teaching and learning experience around information and communication technologies (ICT).Activities/ Sub-activities: i. Searching for possible donors. ii. Forwarding the ICT Based Science Teaching Program to TDS Director, Prof. Kurt. iii. Contacting Fr. B. Misana for the aim of assisting UMABU in search for possible donors of the ICT program. iv. Review of the Concept paper to fit other donors’ formats and needs. v. Searching out the possibility of starting a pilot of ICT program at Mkono Secondary School Contacting the headmster for Mkono secondary school. Discussing with the existing volunteer at Mkono secondary school Flying out the idea to DEO vi. Review and write a new full proposalLocation: In secondary schools of Butiama DistrictDate: March6. RESOURCE MOBILIZATION/ FUNDRAISING STRATEGIES (RMF – STRATEGIES)UMABU is analyzing RMF strategies through the three outlined levels in order to identify appropriate RMF-strategies for each of its program: i. UMABU existing RMF-strategies ii. Other possible available RMF-strategies iii. Selecting RMF-strategies for each program9 i. UMABU EXISTING RMF-STRATEGIES Project proposal writing Individual Fundraising (For example: Solar Cooker Project, UMABU Election) Pledges (For example: Water Walk, Climbing Mt. Kilimanjaro) Local Contributions ii. OTHER POSSIBLE AVAILABLE RMF-STRATEGIES Corporate responsibilities/philanthropies. Electronic Fundraising (e-mailing, website). Alumni of Secondary Education Sponsorship. Non financial resource mobilisation: Job volunteers program, Collaboration, land and office premises donations. iii. SELECTING RMF-STRATEGIES FOR EACH PROGRAM a. UMABU CONSULTANCY PROGRAM (UMABU MANAGEMENT SOLUTIONS) Collaboration: collaborating with CASEC, CBHCC, CWCA, UBUNIFU, B.MISANA Volunteers: Registration – Makongo; Marketing brovhures – Codemasters, Sirorisimba Co. Ltd, Kayola enterprises, Nyambusi Bookshop and Radio VFM. b. LIBRARY AND COMMUNITY RESOURCE CENTRE PROGRAM/ BUSINESS PLAN Collecting training fees of various programs; e.g. Entrepreneurship training. Collecting library membership fees.10  Solicit funds and books from LGA, Embassies, and advanced libraries e.g. regional and central libraries. Corporate philanthropies e.g. CRDB PLC, EAFCO Solicit funds from and through influential people; e.g. Mathayo, Mkono, Jaji Bwana, Werema, Vicent Msonge (IFM academic staff) c. INTEGRATED COMMUNITY ECONOMIC DEVELOPMENT PROGRAM IN BUTIAMA DISTRICT (ICED – BUTIAMA) Collecting training fees Mobilising land for development of exemplary farm from LGA. Soliciting local contributions from the community members involving in the project Writing both concept note and full proposal for the ICED – BUTIAMA and share it to donor for attracting funding.7. LOG FRAMESFind the log frames for innovative programs attached as APPENDIX 02.8. 2015 UMABU IMPLEMENTATION PLANFind an implementation plan for first half of 2015 attached as APPENDIX 03.11

Umabu Strategic Plan (Usp)

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