Myland Parish Council s2

Myland Community Council Minutes of the meeting of the Community Council held on Wednesday 31st May 2017, 7.30pm, at Mile End Methodist Church Hall, Nayland Road, Colchester.Present: Cllr John Stewart (Chair) Cllr Pete Hewitt Cllr Clare Bailey Cllr Alison Jay Cllr Jean Dickinson Cllr Robert Johnstone Cllr Martin Goss Cllr David KingThe Clerk The Assistant ClerkThere were four members of the public present.020-17/18 Election of Chairman and receive declaration of acceptance of officeCllr John Stewart Proposed: Cllr Goss Seconded: Cllr Johnstone (6 For; 2 Abstentions)Cllr John Stewart was elected as Chairman unopposed and signed the declaration of acceptance of office.021-17/18 Election of Vice-Chairman of the CouncilCllr Martin Goss Proposed: Cllr Stewart Seconded: Cllr Hewitt (6 For; 2 Abstentions)Cllr Martin Goss was elected as Vice-Chairman unopposed and signed the declaration of acceptance of office.022-17/18 ApologiesApologies were received and accepted from Cllrs Beauchamp, C Clouston, D Clouston, Dickson, Dryburgh, Ellis and Gray.023-17/18 Declarations of InterestThere were no Declarations of Interest.7 024-17/18 Have your sayA resident raised the issue of the additional field to be added to the Ford’s Lane Recreation Ground and asked if the public would be consulted on uses for the space. She said she would like to suggest a tennis court, crazy golf and an adult gym.The Chairman suggested that the resident pass her details to the Clerk and she would be kept updated. A resident asked about the Village Sign and whether this would be a professional job.The Assistant Clerk said she had just spoken to Cllr Ellis who confirmed everything was in order for the job to be completed.Cllr Goss said the sign would be moved three feet to the right so it could be seen from Defoe Crescent. He said it would be re-sited by professionals.The same resident asked if there had been a meeting held regarding the War Memorial. Cllr Goss said the War Memorial had not yet been assigned to a Working Group and so no discussions had been held. He said the Myland Community Council office gardener was now maintaining the Memorial site monthly.The same resident asked if wreaths would be removed six weeks after Remembrance Sunday. Cllr Johnstone said he was waiting for instructions regarding removal of the wreaths.The Chair said he felt it necessary to correct and clarify any misunderstanding on this matter. He said there were no meetings being arranged nor were any committees being formed. He said the other matters referred to had been extensively discussed in the past and we needed to move on. A resident said there had been a burglary on Thornton Drive on Turner Rise. He asked if the Community Council could support the revival of the Neighbourhood Watch scheme on the estate.Cllr Goss confirmed that the Turner Rise Neighbourwatch Scheme was active and passed on the contact details to the resident.Mr Keith Thompson said he would like to mention MakeLunch, an initiative which was backed by Myland Churches Together. He said a fundraising event was planned for Saturday 10th June from 3 – 4.30pm at the Methodist Church Hall in Nayland Road. He said there would be a meeting at 27 Peto Avenue on Monday 12th June 2017.025-17/18 Minutes of the meeting held on 26th April 2017 to be approved as a true record and signed by the Chairman.8 The Minutes of the Meeting of the Council held on 26th April 2017 were approved as a true record and signed by the Chairman.Proposed: Cllr Goss Seconded: Cllr Johnstone (5 For; 3 Abstentions)026-17/18 Update on progress of resolutions made at the last meetingThe Assistant Clerk said she would chase delivery companies already approached for quotes for delivery of the Mylander.Cllr Goss said he had a contact which he would pass to the Assistant Clerk.027-17/18 Draft minutes of the Annual Community Meeting held 10th May 2017The draft minutes of the Annual Community Meeting held on 10th May 2017 were noted. There were no issues raised on which action needed to be taken.028-17/18 Chairman’s ReportThe Chairman gave the following report:“On the lead-up to this meeting I was faced with a dilemma. Should I draft the usual Chairman’s Report? Or would it be tempting fate? Would I end up delivering it or would the recipient be the recycling bin! Anyway, you have chosen and I would like to thank you all for your support in re-electing myself and Martin as your Chairman and Vice Chairman. As you know I only took over the Chairman’s role in January of this year. Both Martin and I share a similar vision for Myland and its future. Our view going forward is to increase Myland Community Council’s visible presence and involvement in both the community and with outside organisations. We have several new councillors who have recently joined us and hopefully some more in the short term. New councillors come with new ideas and often they have a vision of how they see the council working for the community. Whilst experience has taught me to add a note of caution, I do welcome their enthusiasm and their ideas, coupled with the experience of our long-standing councillors, will hopefully ensure a bright future for Myland. We are one of the few urban Community Councils and with 17 councillors we should be reaching out to our community and engaging with them to provide the best we can. There will inevitably be changes to our council and the way things are done, but I hope you will all embrace those changes. As always, I rely on our Clerk and Assistant Clerk for their support. – Thank you.As I have been in sunnier climes for several weeks there is not much to report. Nevertheless, there are a couple of important items to mention. You will be aware that Councillor Carolyne Hurst has resigned from the council for personal reasons. I would like to take this opportunity to thank her for her service and to wish her well for the future. On 24th May 2017 I attended the Town Hall in Colchester for the Mayor’s Inauguration at the invite of Councillor Gerard Oxford. The election of one of our 9 Ward Councillors as Colchester’s Mayor is an honour and will, hopefully, bring the spotlight to bear on North Colchester and Myland. I would like to extend the congratulations of this council to Mayor and Mayoress and wish them well for their year in office. “029-17/18 Clerk’s ReportThe Clerk said the boiler in the office had been replaced.She said the Internal Audit had been completed.She said the new Myland Community Council Facebook page was up and running.She said green boxes for glass and cans recycling and food caddies were now available from the office.030-17/18 To consider and possibly resolve to approve the Annual Governance Statement section of the Annual Return for year ended 31 March 2017.It was resolved to approve the Annual Governance Statement section of the Annual Return for year ended 31 March 2017.Proposed: Cllr Goss Seconded: Cllr Hewitt (Unanimous)031-17/18 To consider and possibly resolve to approve the Accounting Statement section of the Annual Return for year ended 31 March 2017.It was resolved to approve the Accounting Statement section of the Annual Return for year ended 31 March 2017.Proposed: Cllr Hewitt Seconded: Cllr Dickinson (Unanimous)032-17/18 Finance a) To consider and possibly resolve to authorise invoices for payment, receive copy Bank statements and details of expenditure to date.It was resolved to authorise invoices for payment, receive copy Bank statements and details of expenditure to date.Proposed: Cllr Goss Seconded: Cllr Dickinson (Unanimous)ExpenditureDate Amount Description Type 11-May-17 78.60 BT Broadband 22-May-17 72.05 CNG Ltd Gas 24-May-17 24.94 Opus Energy Electricity 25-May-17 20.87 Titan Telecom Phone 10 25-May-17 26.69 Copy IT Offie Equipm’t & Mtce 25-May-17 23.00 Mile End Methodist Church Meetings 25-May-17 40.00 M & K Gardens Gardening 25-May-17 20.00 M & K Gardens War Memorial 25-May-17 199.98 M & K Gardens Community Garden 25-May-17 1,851.08 Buxton Plumbing Misc Building & Mtce costs 25-May-17 25.00 Cinderellas Cleaning Co. Ltd Cleaning 25-May-17 2,342.00 Green Square Comms Mylander Printing 25-May-17 232.00 C Pearne Mylander delivery 25-May-17 70.00 C Clouston Mylander honorarium 25-May-17 100.00 J Stewart Chairman’s allowance 25-May-17 10.32 H Harris Meetings 25-May-17 1.00 H Harris Stationery 25-May-17 8.00 H Harris Stationery 28-May-17 4,056.64 Various Staff costs 28-May-17 0.99 K Kane Office sundriesIncomeDate Amount Received from Type 9-May-17 45.00 Nicholas Bell Mylander 9-May-17 280.00 IP Home Care Ltd Mylander 11-May-17 400.00 Palmer & Partners Mylander 15-May-17 45.00 D Smith – Jazzercise Mylander 16-May-17 70.00 Mr & Mrs Newton – Gravity Mylander 17-May-17 15.00 Rebecca Earl – Phoenix Trading Fete income 22-May-17 45.00 TDT Enterprises Mylander 23-May-17 45.00 M Brundle – Waggalots Mylander 25-May-17 45.00 Mayne Vets Mylander 25-May-17 905.39 HMRC VAT Refund 27-May-17 130.00 Aladdins Mylander 27-May-17 15.00 Linda Measor – Hearts & Homes Fete income 27-May-17 250.00 Taylor Wimpey Fete income b) To consider and possibly resolve to appoint three Councillors to check finances, authorise on-line payments and sign cheques (currently Cllrs C Clouston, Dickinson and Gray)It was resolved to appoint Councillors C Clouston, Dickinson and Gray to check finances, authorise online payments and sign cheques Proposed: Cllr Goss Seconded: Cllr Dickinson (Unanimous) c) To consider and possibly resolve to appoint Julie Jones as Internal Auditor for 2017/18.It was resolved to appoint Julie Jones as Internal Auditor for 2017/18. 11 Proposed: Cllr Goss Seconded: Cllr Dickinson (Unanimous) d) To consider and possibly resolve to approve the use of BACS / CHAPS paymentsIt was resolved to approve the use of BACS / CHAPS paymentsProposed: Cllr Goss Seconded: Cllr Dickinson (Unanimous) e) To consider and possibly resolve to approve the use of variable Direct Debit payments for utility billsIt was resolved to approve the use of variable Direct Debit payments for utility billsProposed: Cllr Goss Seconded: Cllr Dickinson (Unanimous) f) To consider and possibly resolve to approve regular monthly payments e.g. salaries, NI, PAYE, pension, office cleaning and gardeningIt was resolved to approve regular monthly payments eg salaries, NI, PAYE, pension, office cleaning and gardeningProposed: Cllr Goss Seconded: Cllr Dickinson (Unanimous) g) To consider and possibly resolve to pay the following yearly subscriptions EALC (£566) inc affiliation to NALC (£631.81) – Total £1,197.81 CALC - £35 SLCC - (£187 in 2016) Community 360 (was CCVS) - £15It was resolved to pay the yearly subscriptions listed aboveProposed: Cllr Goss Seconded: Cllr Dickinson (Unanimous)033-17/18 To consider and possibly resolve to adopt the following documents: a) MCC Action Plan 2017/18 – Issue 1 – May 2017 b) MCC Asset Register – Issue 11 – March 2017 c) MCC Bullying & Harassment Policy – Issue 2 – May 2011 d) MCC Business Plan – Issue 3 – May 2017 e) MCC Casual Vacancy & Co-Option Police – Issue 1 – May 2017 f) MCC Code of Conduct – Issue 4 – June 2012 g) MCC Communications Plan – Issue 1 – April 2017 h) MCC Community Engagement Strategy – Issue 1 – May 2017 i) MCC Complaints Procedures – Issue 4 – April 2015 j) MCC Equal Opportunities Policy – Issue 2 – May 201712 k) MCC Equality & Diversity Policy – Issue 2 – May 2017 l) MCC Financial Regulations – Issue 9 – May 2017 m) MCC Financial Risk Assessment – Issue 3 – May 2015 n) MCC Health & Safety Policy – Issue 1 – July 2016 o) MCC Media Policy – Issue 1 – June 2016 p) MCC Publication Scheme – Issue 3 – May 2011 q) MCC Scheme of Delegation – Issue 1 – May 2017 r) MCC Standing Orders – Issue 9 – August 2014It was resolved to adopt the above documentsProposed: Cllr Goss Seconded: Cllr Johnstone (Unanimous)034-17/18 Appointment of members of the Resources, Policy & Strategy CommitteeCllrs Jean Dickinson, Pete Hewitt, Alison Jay and David King were appointed members of the Resources, Policy and Strategy Committee.035-17/18 Appointment of members of the Planning & Development Policy CommitteeCllrs Jean Dickinson, Pete Hewitt, Alison Jay and John Stewart were appointed as members of the Planning and Development Policy Committee.036-17/18 Appointment of members of the Complaints CommitteeCllrs D Clouston, Martin Goss and David King and Mr Alan Hayman were appointed members of the Complaints Committee. 037-17/18 Appointment of members of the Myland Access Group Cllrs Richard Beauchamp, John Dickson and Robert Johnstone, Mr Ken Stokes and the Assistant Clerk were appointed as members of the Myland Access Group.038-17/18 Appointment of members of the Neighbourhood Plan Working GroupCllrs David Clouston, Pete Hewitt and David King and Mr Chris Law, Mr Marcus Poole, Mrs Luisa White and the Clerk were appointed as members of the Neighbourhood Plan Working Group.039-17/18 Appointment of members of the Planning Liaison GroupCllrs Pete Hewitt, Robert Johnstone and John Stewart, the Clerk and the Assistant Clerk were appointed members of the Planning Liaison Group.040-17/18 Appointment of Lead Councillors (not limited to)Community Safety – Cllr John Stewart13 Education – Cllr David King Emergency Planning – Cllr John Stewart Environment – Cllrs Richard Beauchamp and Pete Hewitt Health – Cllr Martin Goss Public Rights of Way – Cllrs Richard Beauchamp and Johnstone Senior citizens – Cllr John Dickson Sport – Cllr John Dickson Transport – Cllrs Richard Beauchamp, Liz Gray and Robert Johnstone Youth – Cllr Martin Goss041-17/18 Appointment of representatives to other bodies (not limited to)Colchester Association for Local Councils (CALC) – Cllr Johnstone Community Stadium Liaison - Cllr C Clouston Essex Association of Local Councils (EALC) – The Clerk Essex Local Access Forum – Cllr Johnstone Parish Transport – Cllr Beauchamp Population Matters – Cllr Beauchamp042-17/18 To receive reports from Councillors including updates from Lead Councillors Cllr Bailey said she had been approached regarding wheelchair access to the Fords Lane Recreation Ground which was impossible if the gate was locked as the other entrances were not wide enough for wheelchairs.The Clerk said she would email Steve Collis at CBC.Cllr Hewitt said he had been talking to another Parish Council who were interested in the Neighbourhood Plan process.043-17/18 To receive reports from Working Groups – maximum two minutes eachMyland Access Group - Cllr Johnstone said the Group had discussed the planning application regarding Land South of Cambian Fairview. He said he had written to Garry White. He said he had passed the site recently and no work had started as yet. He said the Group had discussed objecting to plans for Cordelia Drive which was the spine road for the Chesterwell development. He said they had firmed up on what items the Group would take over from the Community Group.Neighbourhood Plan Working Group – Cllr Hewitt said the Group was monitoring several issues and that he planned to give a proper update to the June meeting of the full Council.044-17/18 Reports by Ward CouncillorsCllr Goss said he was dealing with an incident regarding children smoking marijuana in a playground. He said this had involved discussions with various people.14 He said wheelie bins would be distributed to residents soon. He said Bergholt Road would be excluded as would a small part of Mile End Road.045-17/18 Report by County CouncillorThere was no report received.046-17/18 Planning & Development Policy Committee - To receive copies of Planning & Development Policy Committee MinutesCopies of the Draft Planning and Development Policy Committee minutes of the meeting held on 3rd May 2017 were received. 047-17/18 Resources, Policy & Strategy Committee - To receive copies of Draft Resources, Policy & Strategy Committee Minutes 20th April 2017There were no minutes to receive.048-17/18 Date of next meeting: Wednesday 28th June 2017, 7.30pm at Mile End Methodist Church Hall, Nayland RoadThe Chairman said that before the meeting closed he would like to say that the fact that the Council had barely scraped together a quorum for the Annual Meeting of the Council was very disappointing.The meeting closed at 8.22pm.Cllr John Stewart ………………………………………………….. ChairmanList of abbreviations: Cllr – Councillor NALC – National Association of Local Councils CALC – Colchester Association of Local Councils NAP – Neighbourhood Action Panel CBC – Colchester Borough Council NGUAE – North Growth Urban Area Extension CIF – Community Initiatives Fund NP – Neighbourhood Plan CIL – Community Infrastructure Levy NEPP – North Essex Parking Partnership CiLCA – Certificate in Local Council Administration OHP – Overhead Projector EALC – Essex Association of Local Councils PP – Parish Plan ECC – Essex County Council P3 – Parish Paths Partnership EEAF – East Essex Area Forum PRoW – Public Right of Way ELAF - Essex Local Access Forum RCCE – Rural Community Council of Essex EPO - Emergency Pla nning Officer S106 – Section 106 of Town & Country Planning Act ‘90 LDF – Local Development Framework SC&L – Sustainable Communities & Localism LHP – Local Highways Panel SLCC – Society of Local Council Clerks MCC – Myland Community Council SPD – Supplementary Planning Document MDC – Myland Development Committee VAS – Vehicle Activated Sign15

Myland Parish Council s2

Details

Download

Copyright

We respect the copyrights and intellectual property rights of all users. All uploaded documents are either original works of the uploader or authorized works of the rightful owners.

Support