<p> COMMITTEE NAME: Board of Directors (Closed Meeting) DATE: Time: Presiding: Recorded By: March 18, 2015 10:00 a.m. to Noon Deborah Megaro Shauna Moses</p><p>Present: Mike Armstrong, Bob Budsock, Carolann Cavaiola, Jim Cooney, Bob Davison via conference call), Alan DeStefano, Anthony DiFabio, Manny Guantez, Deborah Hartel, Harry Marmorstein (via conference call), Joe Masciandaro, Deborah Megaro, Bob Parker (via conference call), Harry Postel, Pete Scerbo, Lou Schwarcz (via conference call), Vicki Sidrow, Greg Speed, Cheryl Marks-Young, Mary Gay Abbott-Young Staff: Mary Abrams, Shauna Moses, Debra Wentz Absent: Linda Leyhane, John Monahan AGENDA DISCUSSION ACTIONS TIMEFRAME WHO’S ITEMS/ISSUE TAKEN/OUTCOME RESPONSIBLE Consent Agenda N/A The consent agenda N/A N/A was m/s/p. President’s Annual Conference: Deborah It was suggested that This year’s Board members Report Megaro urged all Board members the Board discuss in conference: to support, attend and send staff to the future all Board Register the conference, and to promote it members contributing immediately to colleagues. to a sponsorship. Future Board members sponsorship: When details are available in early 2016</p><p>Ad Hoc Task Force: Deborah Outstanding tasks Ad Hoc Task Deborah Megaro acknowledged the Task Force’s were assigned to the Force sum- leadership and flexibility. She Governance and mary: not announced that the group held its Finance & Compli- specified last meeting and shared its accom- ance Committees. plishments: reorganization of the Deborah will send a Board, Committees and Practice summary to the Board. Groups; establishment of commu- nication levels; resolution of organizational operations issues.</p><p>The discussion on the consultant’s May 20, 2015 Board members recommendation to explore joint advocacy ventures is tabled until the next Board meeting.</p><p>Manny Guantez announced that he The Governance Com- accepted a position at Rutgers mittee will discuss University Behavioral Health Care UBHC’s membership (UBHC), where he will oversee in light of its role of the Interim Managing Entity operating the IME. (IME).</p><p>1 AGENDA DISCUSSION ACTIONS TIMEFRAME WHO’S ITEMS/ISSUE TAKEN/OUTCOME RESPONSIBLE President’s Ad Hoc Workgroup for Smaller A motion was secon- Not specified Past Presidents Report Agencies: Several suggestions ded and passed for the Council; then (continued) were shared. Past Presidents Coun- Governance cil to help create ideas Committee of what business ser- vices should be crea- ted for NJAMHAA members. These ideas would be presented to the Governance Com- mittee to finalize and then recommend to the Board. CEO Report Revised meeting schedule: Debra It will be sent again Following this Shauna Moses Wentz reported that this was sent with the minutes from meeting to Board members. today’s meeting.</p><p>Economic impact study: A A motion was Beginning July Debra Wentz, conference call was recently held seconded and passed 1, 2015 Rutgers to refine the proposal from to cap the project cost University, Rutgers University. Another call at $30,000 and to take participating is planned to develop the details of the funds from NJAMHAA the study, including which reserves. members members will be asked to participate. The study will begin in July 2015.</p><p>NJAMHAA’s Communications A suggestion was Not specified Debra Wentz, Department: Shauna Moses made for a weekly Shauna Moses provided an overview of internal news summary, plus and external communications, additional e-mails for including publications, media and breaking news, in representation on committees. place of the daily newsletter. Options to streamline Newswire will be explored. Finance and Pete Scerbo reported that the N/A N/A N/A Compliance NJAMHAA and NJMHI budgets Committee are in good shape; that the group decided to not conduct a corporate compliance audit; and that the group is discussing the need to revise the membership dues structure in light of consolidation of hospitals. The next meeting is scheduled for June 8, 2015 from 10:00 a.m. to noon.</p><p>2 AGENDA DISCUSSION ACTIONS TIMEFRAME WHO’S ITEMS/ISSUE TAKEN/OUTCOME RESPONSIBLE NJAMHAA’s Debra reported that the National N/A N/A N/A dues to the Council will inform her in August National Council if the membership dues will be for Behavioral significantly increased. If the Health amount is not feasible, NJAMHAA will not be able to maintain 100 percent membership and will join only as an association. If this happens, NJAMHAA members will be informed and they will be able to join individually if they wish. New Jersey Joe Masciandaro announced that Board members were Before the Interested Board Mental Health nominees for NJMHI Board asked to inform Joe if NJMHI members Institute members are needed. they are interested in meeting (May (NJMHI) serving on the NJMHI 20, 2015) Board. Governance At-Large Board Nominees: Greg A motion to approve N/A N/A Committee Speed announced that the the At-Large Slate was Governance Committee seconded and passed. recommends to the Board to approve the slate of At-Large The slate of nominees To be sent to Debra Wentz, Board nominees. for Board officers and members by Shauna Moses At-Large Directors, as March 31, 2015 well as proposed for votes to be Bylaws changes, will received by be sent to all members April 10, 2015 with a request to submit votes prior to the Annual Member- ship meeting.</p><p>Member Recruitment and Engage- N/A Activities and Governance ment: Greg stated that the com- timelines to be Committee mittee discussed hospital systems determined and strategies for outreach to them.</p><p>Member Survey: Greg reported Board members are April 2015 Survey creation: that 14 responses were received strongly encouraged to Governance and the committee will develop a complete the survey. Committee; shorter version within the next Survey com- few weeks. pletion: All Board members</p><p>3 AGENDA DISCUSSION ACTIONS TIMEFRAME WHO’S ITEMS/ISSUE TAKEN/OUTCOME RESPONSIBLE Governance NJAMHAA’s Organizational Debra Wentz will be May 12, 2015 Debra Wentz Committee Chart: revising the chart. (next Gover- (continued) nance Com- mittee meeting) Practice Groups Adult Mental Health: Harry Postel A motion was Following this Debra Wentz, reported that a subgroup seconded and passed meeting Shauna Moses developed a proposal for a Mental with one abstention Health Intensive Outpatient level for the proposal to be of care, which was sent to the submitted to the Board prior to today’s meeting. Division of Mental Health and Addiction Services (DMHAS).</p><p>Harry shared the group’s A motion was N/A N/A recommendation to propose to the seconded but not Department of Human Services passed. Several (DHS) a higher salary cap of opposed and several $278,000, which is the 78th abstained. percentile according to the Medical Group Management Association, to replace the current cap in the Social Service Language Amendments.</p><p>Quality Assurance: Debra NJAMHAA staff will Following this Ron Gordon reported that the group is share the concerns meeting discussing many concerns about with the Board. Unusual Incident Reporting and would like to invite staff from the DHS Office of Program Integrity to its next meeting. Old and New DMHAS Assistant Commissioner A motion was Following this Jim Cooney Business Lynn Kovich’s response to seconded and passed meeting NJAMHAA’s Fee-for-Service for Jim to draft a letter transition recommendations: Jim to Assistant Cooney summarized this response Commissioner and expressed concern that the Kovich, which the issue is not being adequately Board will review. addressed. A comment was made Not specified Executive that Assistant Comm- Committee issioner Kovich’s letter was positive and it should be shared with members. Deborah stated the Executive Committee will discuss this.</p><p>4 AGENDA DISCUSSION ACTIONS TIMEFRAME WHO’S ITEMS/ISSUE TAKEN/OUTCOME RESPONSIBLE Old and New Past Presidents Council: It was N/A N/A N/A Business clarified that Past Presidents (continued) Council members would not attend closed Board meetings.</p><p>DMHAS Letter about Hospital [The meeting took [Further discus- Debra Wentz, Discharges: Positive feedback on place on March 23, sion will take participating Board NJAMHAA’s letter to Roger 2015. Assistant place at a members Borichewski, Assistant Director, Director Borichewski meeting with Olmstead, Compliance, and other DMHAS DHS Acting Prevention, Planning & staff reinforced that Commissioner Evaluation, DMHAS, as well as providers should Beth Connolly NJAMHAA staff’s efforts to contact DMHAS about and other meet with him on the issue, was concerns and agreed DMHAS staff shared. that communication on May 14, between hospital staff 2015.] and community providers needs to be improved.]</p><p>Update on the Cost of Living Adjustment: Debra announced that staff in the Treasury and Legislature are discussing disbursement and that she is also discussing it with the Governor’s staff. Closed session The Board went into a closed N/A N/A N/A session. Upcoming Board Meetings: . Wednesday, May 20, 2015 – 10:00 a.m. to noon at NJAMHAA . Wednesday, June 3, 2015 – Executive Committee, 10:00 a.m. to noon at NJAMHAA . Wednesday, June 17, 2015 (Second Wednesday) – Board meeting, open to all members - 10:00 a.m. to noon at NJAMHAA . Wednesday, July 8, 2015 (Second Wednesday) – Board Retreat, 9:30 a.m. to 2:00 p.m. at Rats Restaurant in the Grounds for Sculpture, Hamilton, NJ</p><p>5</p>