<p> REQUEST FOR BID</p><p>COUNTY OF DANE, WISCONSIN </p><p>Department of Public Works, Highway & Transportation BID #105090 Hot Mix Asphalt Pavement for County & Municipal Projects</p><p>Bids must be received No later than 2:00 p.m., August 1, 2005</p><p>SPECIAL INSTRUCTIONS: 1. Place the signed Signature Affidavit as the first page of your bid. 2. Label the lower left corner of your sealed submittal envelope as follows: Bid #105090 Hot Mix Asphalt Pavement for County & Municipal Projects 2:00 p.m., August 1, 2005 3. Mail or Deliver to: DANE COUNTY PURCHASING DIVISION ROOM 425 CITY-COUNTY BLDG 210 MARTIN LUTHER KING JR BLVD MADISON WI 53703-3345 4. Bonding A 5% Bid Bond and a 100% Performance Bond are required for this project.</p><p>For further information regarding this bid, Contact Carolyn Clow at (608) 266-4966.</p><p>Issued by Dane County Purchasing Division Department of Administration</p><p>July 13, 2005 LATE BIDS, AND/OR UNSIGNED BIDS WILL BE REJECTED</p><p> http://www.co.dane.wi.us/purch/purch.htm</p><p>#105090 Dane County Vendor Registration Program</p><p>All bidders wishing to submit a bid/proposal must be a paid registered vendor with Dane County. Prior to the bid opening, you can complete a registration form online by visiting our web site at http://www.co.dane.wi.us/purch/purch.htm, or you can obtain a Vendor Registration Form by calling 608.266.4131. Your completed Vendor Registration Form and Registration Fee must be received for your bid to be considered for an award.</p><p>#105090 SPECIFICATIONS FOR Hot Mix Asphalt for County & Municipal Projects</p><p>NOTE TO BIDDERS Bidders are reminded to carefully examine the bid and specifications upon receipt. Bidders should make a written request to Carolyn Clow, Purchasing Agent, 210 Martin Luther King Jr. Blvd., Room 425A, Madison, WI 53703-3345, FAX (608) 266-4425, or email [email protected], for interpretation or correction of any ambiguity, inconsistency or error discovered. Any request for change shall be submitted in writing at least five (5) working days prior to bid opening. Requests for changes received after that time will not be considered. If the request for change is granted, a bid addendum will be sent to all prospective bidders, and if necessary, an extension will be made to the bid opening date.</p><p>GENERAL You are invited to submit a bid to furnish Hot Mix Asphalt Pavement for projects to be constructed during the 2005 calendar year. </p><p>All materials supplied under this proposal shall conform to the Standard Specifications for Road and Bridge Construction, 2003 edition (hereinafter referred to as the "Standard Specifications"), and all subsequent revisions and supplementary specifications, of the Wisconsin Division of Highways, Department of Transportation.</p><p>INTRODUCTION Dane County invites and will accept sealed bids until 2:00 p.m., August 1, 2005, for Bid 105090, Hot Mix Asphalt Pavement.</p><p>BID OPENING Sealed bids will be opened at 2:00 p.m., August 1, 2005, at the Dane County Purchasing Division, 210 Martin Luther King Jr. Blvd., Room 425A, Madison, WI 53703-3345.</p><p>BID BOND/PERFORMANCE BOND Each proposal must be accompanied by a certified or cashier’s check payable to the Dane County Public Works, Highway & Transportation Department, or a bid bond, as a guarantee in the amount of 5% of the total bid.</p><p>Successful bidders shall furnish the County with a performance bond equal to 100% of the contracted amount (per State Statute 779.14).</p><p>STATE SALES TAX/FEDERAL EXCISE TAX Bids should not include Federal Excise and Wisconsin Sales Taxes, as Dane County is exempt from payment of such taxes. State Statute No. 77.54(9a).</p><p>INSURANCE Bidders shall carry insurance as required in the Standard Terms and Conditions, Section 20. The bidder shall furnish Dane County Public Works, Highway and Transportation Department along with the bid a certificate of insurance showing the type, amount, class of operations covered, effective dates, and expiration dates of policies.</p><p>BID PROPOSAL/QUESTIONNAIRE The pricing/questionnaire page(s) shall be complete.</p><p>#105090 1 SIGNATURE PAGE The signature page, signed by a responsible party, must be returned with the bid. Pricing shall be complete, and all information provided as requested. Any bid without signature will be rejected.</p><p>AWARD OF BID The Highway and Transportation Department will select the bid(s) deemed to be most advantageous to Dane County. Bids can be awarded on a per project basis. All projects included in this proposal are subject to available funds and budget restraints.</p><p>VENDOR REGISTRATION All bidders wishing to receive a bid/proposal award must be a paid registered vendor with Dane County. Prior to the bid opening, you can complete a registration form online by visiting our web site at http://www.co.dane.wi.us/purch/purch.htm, or you can obtain a Vendor Registration Form by calling 608.266.4131. Your completed Vendor Registration Form and Registration Fee must be received prior to the bid award. </p><p>#105090 2 MINIMUM SPECIFICATIONS FOR HMA PAVEMENT FOR COUNTY AND MUNICIPAL PROJECTS</p><p>GENERAL All work and materials supplied under this proposal shall conform to the Standard Specifications for Road and Bridge Construction, 2003 edition (hereinafter referred to as the "Standard Specifications"), and all subsequent revisions and supplementary specifications, of the Wisconsin Division of Highways, Department of Transportation.</p><p>In regard to aggregates, Subsection 401.2.3 for aggregate material coarser than 3/8 inch used in the upper layers is supplemented with the following:</p><p>Aggregates furnished for the work shall not be produced from the Decorah geological formation or the Quimbys Mill or McGregor (Trenton) members of the Platteville geological formation. The contractor shall advise the Dane County Highway and Transportation Department of the choice of aggregate sources ten days in advance of expected use by the contractors.</p><p>The special provisions in this proposal shall supplement and take precedence over the Standard Specifications.</p><p>The Dane County Highway and Transportation Department, the issuer of this bid proposal, shall hereinafter be referred to as "the County". On certain projects, when specified on the schedule of prices, other municipalities or County agencies will be awarding and administering their own contract.</p><p>All projects included in this proposal are subject to available funds and budget restraints.</p><p>CONTRACTOR QUALIFICATIONS All contractors must meet the following requirements in order to bid: 1. Have proven experience in highway paving. 2. Have equipment sufficient to produce, deliver, and pave 200 tons of asphaltic material per hour. 3. Paving machines shall conform to the requirements of Section 405.4.2 of the Standard Specifications and be equipped with automatic leveling devices in working order. 4. Paving machines shall have sufficient power, when paving widths of up to 16 feet, to maintain paving speed, alignment and grade. 5. Experienced operators are required on all equipment used in the production and laying of the asphaltic material. 6. The contractor shall provide to the County, upon request, a list of equipment to be used on these projects, along with certification as to capacities, etc. 7. The following Emerging Small Business (ESB) requirements apply for all individual projects totaling $100,000 or more. The contractor(s) submitting the responsible low bid shall provide required Emerging Small Business (ESB) reports to the Dane County Contract Compliance Officer within 24 hours after bid opening. The Contract Compliance Officer can be contacted at (608) 266-5623 to obtain the required forms or if there are any questions regarding the ESB requirements. If, upon evaluation of any of the bids submitted for any project over $100,000 the low bids bidder(s) are not awarded a contract, the next lowest responsible bidder(s) shall submit the required ESB reports within 24 hours of notification by the Contract Compliance Officer.</p><p>#105090 3 MINIMUM SPECIFICATIONS HMA FOR COUNTY AND MUNICIPAL PROJECTS, continued</p><p>NOTICE TO BEGIN WORK The contractor is required to begin work within ten calendar days after official notice from the County. Liquidated damages of $200 per weekday will be assessed for any delay after this notification to begin.</p><p>The contractor will notify the County 48 hours in advance of beginning the project in order for the County to provide an inspector. An inspector may not be furnished if notice of starting work by the contractor is not given to the County prior to 3:00 p.m. of the preceding day for projects starting on Tuesday thru Friday, or prior to 3:00 p.m. on Friday for projects starting on Saturday thru Monday. Failure to notify the County could result in non-payment for that part of the work that is completed when an inspector is absent.</p><p>TERMINATION DATE Asphaltic paving on these projects shall be terminated before October 15, 2005. Any work performed beyond that date will be only by permission of the County.</p><p>WAGE SCALE Pursuant to Section 66.293 of the Wisconsin Statutes, no contractor or sub-contractor shall pay less than the minimum effective wage rates established under this contract. These wage rates are listed in Attachment B of this specification.</p><p>PRODUCTION On certain projects, when specified on the schedule of prices, the contractor shall supply a minimum of 200 ton per hour of asphaltic material on a continuous basis to provide a reasonable rate of production. If the contractor falls below this rate, the County shall have the option of suspending work and liquidated damages of $300 per day will be assessed until full production is resumed.</p><p>After the asphaltic paving has started, the contractor shall proceed to complete the project at the earliest possible date. If the contractor should determine it necessary to stop the paving operation, the contractor shall make a request to the County for permission to stop work. The request shall be received by the County at least 24 hours before the proposed time of work stoppage. The request shall specify the proposed date and time of work stoppage, the reason for stopping work, and the period of time before paving is to resume. If permission is granted to discontinue work, the same liquidated damages as noted above will apply to further delays beyond the agreed resumption date.</p><p>The above conditions apply to all work on projects covered under this proposal. Contractors or sub- contractors, whether performing paving, grinding, milling and shaping, or pulverizing, are expected to maintain normal progress. Normal progress is defined as that which is reasonable for the scope of work involved.</p><p>TRUCK ROUTES Hauling of asphalt paving material shall be done using County Class "A" highways and State highways, where possible.</p><p>TRAFFIC CONTROL The contractor will be responsible for all traffic control, including furnishing and maintaining all signs, flags, flag-persons, barricades and lights where required, to protect the safety of the traveling public, all in accordance with Section 643 of the Standard Specifications, and the Federal Highway Administration,</p><p>#105090 4 MINIMUM SPECIFICATIONS HMA FOR COUNTY AND MUNICIPAL PROJECTS, continued</p><p>Manual on Uniform Traffic Control Devices and its supplements. All work is to be done under traffic unless otherwise allowed by the County.</p><p>HMA Pavement - TYPE E-0.3, E-1, E-3, E-10, E-30, E-30x, SMA; Items 460.1100, 460.1101, 460.1103, 460.1110, 460.1130, 460.1132 & 460.1700</p><p>A. Description. Materials covered under this provision shall conform to the State of Wisconsin, Department of Transportation's specifications for each “Type” mix.</p><p>The contractor will be responsible for providing mix design(s) and for testing required to insure uniformity of mix and adequacy of compaction. A mix design must be submitted to the County for approval within 30 days after execution of the contract. In no case will paving be allowed to begin until the County is in receipt of said mix design(s).</p><p>Mix designs must be prepared by an approved materials engineering consultant. Designs from previous years will not be allowed unless certification is included as to the proposed aggregate and asphalt source, quality and consistency being equal to the previous years. A separate mix design must be submitted for both upper and lower courses, if both are required. Separate mix designs shall be provided for each different source of aggregate.</p><p>Unless otherwise specified by the County, the asphalt cement shall be a PG 58-28 for each “Type” of pavement specified.</p><p>B. Basis of Payment. HMA Pavement mixture of this type or types, accepted as stated above, shall be measured by the ton of mixed aggregate and asphaltic material laid and compacted in place and shall include all work necessary to provide quality management programs in accordance with Section 460 of the Standard Specifications.</p><p>C. Method of Payment. Payment will be made only for supplied material accompanied by a ticket containing the following information: 1. Ticket number, date, and time 2. Type of material 3. Gross and net weights A copy of the tickets will be given to the County inspector on the job site.</p><p>Partial payments will be made no sooner than monthly by the County as the work proceeds. Final payment will be withheld until final acceptance is made by the County.</p><p>D. Acceptance. Final acceptance of all asphaltic mixes shall be based primarily on the overall quality of finished pavement, compacted densities, and the quality of workmanship. Documentation of the contractor's quality management program are definite factors in determining final acceptance, however the County reserves the right to reject any pavement on the basis of an obvious inconsistency, poor appearance, or poor ride.</p><p>QUALITY MANAGEMENT, ASPHALTIC MIXTURES OVER 1,200 TONS A. Description. The work under this item shall be in accordance with the requirements of Section 460 of the standard specifications and as hereinafter provided.</p><p>#105090 5 MINIMUM SPECIFICATIONS HMA FOR COUNTY AND MUNICIPAL PROJECTS, continued</p><p>The provisions of this Article will generally apply to HMA Pavements, each “Type” on projects estimated with over 1,200 tons of total mix. Throughout this text, 'engineer' refers to the County or the County's consultant; Department refers to the State of Wisconsin Department of Transportation.</p><p>(1) Quality Control. The contractor shall provide and maintain a quality control program. A quality control program is defined as all activities, including mix design, process control inspection, sampling and testing, and necessary adjustments in the process that are related to the production of a hot mix asphaltic pavement which meets the requirements of the specifications.</p><p>(2) Quality Assurance. The engineer may perform quality assurance. Quality assurance will be accomplished in four ways: 1) by conducting assurance testing of split samples obtained by the contractor; 2) by periodically observing sampling and testing performed by the contractor; 3) by monitoring required control charts exhibiting test results of control parameters; 4) the engineer may also direct the contractor to take additional samples at any time and any location during production. In all cases, the engineer's testing will be separate from the contractor's tests. </p><p>B. Basis of Payment. The contractor (bidder) shall include Quality Management, Asphaltic Mixtures Over 1,200 Tons, in the unit bid price for the asphaltic mixture. Said bid price shall be full compensation for all work herein specified and for all labor, tools, equipment, sampling, testing, record keeping and incidentals necessary to complete the work.</p><p>QUALITY MANAGEMENT, ASPHALTIC MIXTURES UNDER 1,200 TONS. A. Description. The work under this item shall be in accordance with the requirements of the standard specifications and as hereinafter provided.</p><p>The provisions of this Article will generally apply to HMA Pavements, Type on projects estimated with under 1,200 tons of total mix. Throughout this text, 'engineer' refers to the County or the County's consultant; Department refers to the State of Wisconsin Department of Transportation.</p><p>B. Quality Control. The contractor shall provide and maintain a quality control program. A quality control program is defined as all activities, including mix design, process control inspection, sampling and testing, and necessary adjustments in the process that are related to the production of a hot mix asphaltic pavement which meets the requirements of the specifications.</p><p>C. Quality Assurance. The engineer may conduct assurance tests on samples taken by the contractor under the observation of and in a manner approved by the engineer. Determination of compliance with the following limits for gradation shall, at the discretion of the engineer, be based on tests made either on representative samples of combined cold feed aggregate, heated and prepared aggregates combined (mathematically or actually) in the batch proportions before the asphaltic material is added, or on aggregates extracted from representative samples of the composite mixture taken from the truck box or taken immediately after placing on the roadway and prior to initial rolling.</p><p>The percentage of asphaltic material actually being incorporated in the mixture shall be determined on the basis of the total weight of mixture produced during a period of time selected by the engineer and the total weight of asphaltic material used during that period.</p><p>#105090 6 MINIMUM SPECIFICATIONS HMA FOR COUNTY AND MUNICIPAL PROJECTS, continued</p><p>Field extraction of asphaltic material and aggregate from samples of paving mixtures shall be substantially in accordance with the Method for Quantitative Extraction of Bitumen from Bituminous Paving Mixtures, AASHTO Test T 164. Minor modifications of this method, which have been approved by the County, will be permitted.</p><p>Sieve analysis of the extracted aggregate shall be conducted according to the Method of Test for Mechanical Analysis of Extracted Aggregate, AASHTO Test T 30.</p><p>The above test results shall conform to the current Job Mix Formula within the following percentage tolerances based on a single test:</p><p>Aggregates: % Passing 1/2-inch and larger sieves +/- 8 % % Passing 3/8-inch and No. 4 sieves +/- 8 % % Passing No. 8 sieve +/- 7 % % Passing No. 30 sieve to No. 100 sieves +/- 6 % % Passing No. 200 sieve +/- 3 %</p><p>Asphaltic Material +/- 0.5 %</p><p>D. Job Mix Formula Adjustment. A request for a Job Mix Formula (JMF) adjustment may be made by the contractor with the approval of the engineer. The requested change shall be reviewed for the County by a Certified Asphaltic Technician III. If acceptable, a revised JMF shall be issued. The number of adjustments shall be limited. Adjustments to conform to actual production shall be limited to the tolerances specified for the JMF limits. Regardless of such tolerances, the adjusted JMF shall be within the mixture specification master gradation bands. Should a redesign of the mixture become necessary, a new JMF shall be submitted according to the requirements of the specification.</p><p>E. Target Maximum Density. Subsection 460.3.3 of the standard specification is deleted and replaced with the following: The target maximum density will be the maximum specific gravity (MSG) value indicated on the contractor's current mixture design times 62.24.</p><p>F. Basis of Payment. The contractor (bidder) shall include Quality Management, Asphaltic Mixtures Under 1,200 Tons, in the unit bid price for the asphaltic mixture. Said bid price shall be full compensation for all work herein specified and for all labor, tools, equipment, sampling, testing, record keeping and incidentals necessary to complete the work.</p><p>LONGITUDINAL JOINTS A. Description. When specified, all work under this specification shall be in accordance with the Standard Specifications and as hereinafter provided.</p><p>The contractor is required to construct tapered, overlapping and notched longitudinal joints (in lieu of the standard longitudinal joints) for upper and lower courses of asphaltic pavement when specified for projects under this bid proposal.</p><p>Adjacent lanes, with tapered longitudinal joints, shall be paved (brought level) within 48 hours unless delayed by inclement weather or otherwise required by the engineer.</p><p>#105090 7 MINIMUM SPECIFICATIONS HMA FOR COUNTY AND MUNICIPAL PROJECTS, continued</p><p>When the quality of work performed on tapered joints is not acceptable to the County, the standard longitudinal joint shall be used and the full requirements of 450.3.2.5 shall apply.</p><p>B. Construction Method. The longitudinal joint first pass shall be constructed by providing a 13 mm (1/2 inch) vertical notch at the lane joint and tapering the edge of the asphaltic material course. The taper shall have a 25 mm (1-inch) rise over a 0.3m (12-inch) run and extend beyond the normal lane width or as directed by the engineer (see detail drawing, Attachment 3 to this bid document). The tapers for all courses shall directly overlap and slope in the same direction. The finished longitudinal joint line of the top course shall be at the pavement centerline, if the roadway is two lanes, or at lane lines if the roadway is more than two lanes.</p><p>The tapered portion of the pavement shall be constructed with a uniform slope. Attention shall be given to compaction of the tapered portion of the joints in order to avoid raveling or spalling problems in the future. Compaction of the taper portions shall be as near to final pavement density as practicable. A tack coat shall be applied to the first pass taper before the succeeding adjacent layer is placed.</p><p>C. Traffic Control. In addition to the requirements of the Standard Specifications, use of tapered joints shall require 1.2m x 1.2m (48-inch x 48-inch) orange diamond shaped signs with an uneven lanes symbol. The signs shall be placed in advance of paving and at maximum intervals of approximately 762m (2,500 feet). The additional signing shall be in place when the newly paved lane is open to traffic and shall remain in place until the adjacent lane is paved.</p><p>A minimum of two uneven pavement signs shall be erected in each direction. The cost of furnishing, placing, and removing the uneven pavement signs shall be incidental to the bid price of paving.</p><p>D. Basis of Payment. The bidder shall include all costs for labor and equipment to construct tapered, overlapping and notched longitudinal joints in the unit bid price for the asphaltic mixture.</p><p>REMOVING ASPHALT SURFACE MILLING, Item 204.0120 This work shall be in accordance with the requirements of Section 204 of the Standard Specifications, except as hereinafter amended.</p><p>A. Description. In most cases, milling will involve at least one vertical "butt" joint in order to match existing pavement. Should topographic or other physical constraints prevent a milling machine from making a satisfactory straight line, vertical "butt" joint, the contractor shall provide all labor and equipment necessary to complete the joint by other means.</p><p>B. Construction Methods. When adjacent to an existing concrete gutter, the contractor shall "wedge" cut the existing pavement surface to a width as specified by the County.</p><p>The depth of the "wedge" cut shall be a minimum of 1 1/2 inches adjacent to the gutter and 1/8 inch on the outside edge towards the street centerline. The depth of cut shall be measured to the top of the ridges.</p><p>C. Method of Measurement. Milling shall be measured by the square yard of pavement surface ground. Widths of grinding greater than designated by the County shall be at the contractor's expense.</p><p>#105090 8 MINIMUM SPECIFICATIONS HMA FOR COUNTY AND MUNICIPAL PROJECTS, continued</p><p>D. Basis of Payment. Milling will be paid for at the contract unit price bid for grinding, and shall be full compensation for grinding the existing pavement surface, constructing vertical butt joints, for wedging utility castings after grinding, for street cleaning, and for all equipment, tools, labor, and incidentals necessary to complete the work in accordance with this contract.</p><p>PULVERIZED PAVEMENT, Item SPV.0180.4 A. Description. This section describes full depth in-place milling/pulverizing of the existing asphaltic pavement along with a portion of the underlying base for the County to grade & shape.</p><p>B. Construction. Pulverize the full depth of the existing asphaltic pavement until 97 percent or more will pass the 2-inch (50 mm) sieve. Also pulverize the existing base to the depth the plans show or as directed by the engineer.</p><p>C. Measurement . Pulverize pavement will be measured by the square yard of asphalt pavement acceptably milled/pulverized, measured using the centerline length and the width from outside to outside of existing pavement.</p><p>D. Basis of Payment. The County will pay for the measured quantity at the contract unit price under the following item. SPV.0180.4.</p><p>Payment is full compensation for pulverizing, mixing, and blending additional County-furnished base course and or furnishing all labor, equipment tools and incidentals necessary to complete the work as specified. Cost for the addition of water shall be considered incidental to the item of pulverized pavement.</p><p>#105090 9 GENERAL DESCRIPTIONS - INDIVIDUAL PROJECTS</p><p>CTH U (South County Line to CTH A) This project is for construction of a scratch course at approximately 150#/S.Y. over the existing pavement. The HMA Pavement to be used for this project is E-0.3, with a PG 58-28 AC.</p><p>Traffic Control on this project is the contractors’ responsibility and is incidental to construction.</p><p>Town of Madison, Various Streets, Pulverize and Pave, See Below for LRIP Funding These projects are for construction of a new 3-inch Asphaltic Concrete Pavement, Type E-0.3, over the streets listed below. </p><p> Marshall Parkway (Marshall Parkway to Dead End)  North Avenue (Park Street west 320 feet)  Ridgewood Way (Old Park to Cul-de-Sac) LRIP Funded</p><p>Prior to the overlay the contractor shall pulverize the existing asphalt pavement, which the County will grade and shape. A Carlson screed shall be required on these projects.</p><p>Traffic Control on this project is the contractors’ responsibility and is incidental to construction.</p><p>All the Town of Madison projects shall be awarded as a group.</p><p>Village of Oregon, Various Streets These projects are for construction of a nominal 2 ½” scratch overlay, Type E-0.3, on the streets listed below. Construction on these streets shall be complete by August 26, 2005.</p><p> Market Street (Grove to Netherwood)  S. Burr Oak (Butternut to 100’ South of Tomas Court), Includes a 150 S.Y. Mill and patch at the Walnut Street Intersection.  Soden Street (South of Prairie View Ct)</p><p>Prior to the overlay the contractor shall mill butt joints at each end of the project and construct a 12’ wide wedge cut along the curb. The Village will place manhole riser rings and loosen water valves prior to paving. </p><p>This project is to pulverize and construct a new 3-inch HMA Pavement on the alley located approximately 150’ West of Main Street intersecting with Jefferson Street.</p><p> Alley (West of Main Street)</p><p>Traffic Control on these projects is the contractors’ responsibility and is incidental to construction.</p><p>All the Village of Oregon projects shall be awarded as a group.</p><p>#105090 10 CTH U (South County Line to CTH A)</p><p>Item Approximate Item Unit Net No. Quantity Bid Bid</p><p>455.0605 1,500 ASPHALTIC MATERIAL Gal. FOR TACK COAT $ $</p><p>460.1100 3,400 ASPHALTIC CONC. PAVEMENT Tons TYPE E-0.3, UPPER COURSE $ $</p><p>TOTAL BID $</p><p>MINIMUM PRODUCTION RATE REQUIRED ON THIS PROJECT</p><p>QUALITY MANAGEMENT, ASPHALTIC MIXTURES OVER 1,200 TONS APPLIES</p><p>#105090 1 Town of Madison, Marshall Parkway (Marshall Parkway to Dead End) Project No. 81016</p><p>Item Approximate Item Unit Net No. Quantity Bid Bid</p><p>455.0605 40 ASPHALTIC MATERIAL Gal. FOR TACK COAT $ $</p><p>460.1100 85 ASPHALTIC CONC. PAVEMENT Tons TYPE E-0.3, LOWER COURSE $ $</p><p>460.1100 85 ASPHALTIC CONC. PAVEMENT Tons TYPE E-0.3, UPPER COURSE $ $</p><p>SPV.0180.4 960 PULVERIZED PAVEMENT S.Y. $ $</p><p>TOTAL BID $</p><p>MINIMUM PRODUCTION RATE REQUIRED ON THIS PROJECT</p><p>QUALITY MANAGEMENT, ASPHALTIC MIXTURES UNDER 1,200 TONS APPLIES -</p><p>#105090 2 Town of Madison, North Avenue (Park Street west 320 feet) Project No. 81016</p><p>Item Approximate Item Unit Net No. Quantity Bid Bid</p><p>455.0605 40 ASPHALTIC MATERIAL Gal. FOR TACK COAT $ $</p><p>460.1100 95 ASPHALTIC CONC. PAVEMENT Tons TYPE E-0.3, LOWER COURSE $ $</p><p>460.1100 95 ASPHALTIC CONC. PAVEMENT Tons TYPE E-0.3, UPPER COURSE $ $</p><p>SPV.0180.4 1,066 PULVERIZED PAVEMENT S.Y. $ $</p><p>TOTAL BID $</p><p>MINIMUM PRODUCTION RATE REQUIRED ON THIS PROJECT</p><p>QUALITY MANAGEMENT, ASPHALTIC MIXTURES UNDER 1,200 TONS APPLIES</p><p>#105090 3 Town of Madison, Ridgewood Way (Old Park to Cul-de-Sac) Project No. 2016</p><p>Item Approximate Item Unit Net No. Quantity Bid Bid</p><p>455.0605 100 ASPHALTIC MATERIAL Gal. FOR TACK COAT $ $</p><p>460.1100 210 ASPHALTIC CONC. PAVEMENT Tons TYPE E-0.3, LOWER COURSE $ $</p><p>460.1100 210 ASPHALTIC CONC. PAVEMENT Tons TYPE E-0.3, UPPER COURSE $ $</p><p>SPV.0180.4 2,450 PULVERIZED PAVEMENT S.Y. $ $</p><p>TOTAL BID $</p><p>MINIMUM PRODUCTION RATE REQUIRED ON THIS PROJECT</p><p>QUALITY MANAGEMENT, ASPHALTIC MIXTURES UNDER 1,200 TONS APPLIES</p><p>#105090 4</p><p> Village of Oregon, Market Street (Grove to Netherwood) Project No. 81053</p><p>Item Approximate Item Unit Net No. Quantity Bid Bid</p><p>204.0120 8,000 REMOVING ASPHALT S.Y. SURFACE MILLING $ $</p><p>455.0605 460 ASPHALTIC MATERIAL Gal. FOR TACK COAT $ $</p><p>460.1100 1,620 ASPHALTIC CONC. PAVEMENT Tons TYPE E-0.3, UPPER COURSE $ $</p><p>TOTAL BID $</p><p>MINIMUM PRODUCTION RATE REQUIRED ON THIS PROJECT</p><p>QUALITY MANAGEMENT, ASPHALTIC MIXTURES UNDER 1,200 TONS APPLIES</p><p>#105090 5 Village of Oregon, S. Burr Oak (Butternut to 100’ South of Tomas Court), Includes a 150 S.Y. Mill and patch at the Walnut Street Intersection Project No. 81053</p><p>Item Approximate Item Unit Net No. Quantity Bid Bid</p><p>204.0120 2,700 REMOVING ASPHALT S.Y. SURFACE MILLING $ $</p><p>455.0605 150 ASPHALTIC MATERIAL Gal. FOR TACK COAT $ $</p><p>460.1100 530 ASPHALTIC CONC. PAVEMENT Tons TYPE E-0.3, UPPER COURSE $ $</p><p>TOTAL BID $</p><p>MINIMUM PRODUCTION RATE REQUIRED ON THIS PROJECT</p><p>QUALITY MANAGEMENT, ASPHALTIC MIXTURES UNDER 1,200 TONS APPLIES</p><p>#105090 6 Village of Oregon, Soden Street (South of Prairie View Ct) Project No. 82053</p><p>Item Approximate Item Unit Net No. Quantity Bid Bid</p><p>204.0120 1,000 REMOVING ASPHALT S.Y. SURFACE MILLING $ $</p><p>455.0605 50 ASPHALTIC MATERIAL Gal. FOR TACK COAT $ $</p><p>460.1100 170 ASPHALTIC CONC. PAVEMENT Tons TYPE E-0.3, UPPER COURSE $ $</p><p>TOTAL BID $</p><p>MINIMUM PRODUCTION RATE REQUIRED ON THIS PROJECT</p><p>QUALITY MANAGEMENT, ASPHALTIC MIXTURES UNDER 1,200 TONS APPLIES</p><p>#105090 7 Village of Oregon, Alley (West of Main Street) Project No. 82053</p><p>Item Approximate Item Unit Net No. Quantity Bid Bid</p><p>455.0605 10 ASPHALTIC MATERIAL Gal. FOR TACK COAT $ $</p><p>460.1100 100 ASPHALTIC CONC. PAVEMENT Tons TYPE E-0.3, UPPER COURSE $ $</p><p>SPV.0180.4 500 PULVERIZED PAVEMENT S.Y. $ $</p><p>TOTAL BID $</p><p>MINIMUM PRODUCTION RATE REQUIRED ON THIS PROJECT</p><p>QUALITY MANAGEMENT, ASPHALTIC MIXTURES UNDER 1,200 TONS APPLIES</p><p>REMINDER: BIDDER MUST SIGN ON SIGNATURE PAGE: INCLUDE AN ORIGINAL PLUS ONE COPY OF THE BID PAGE(S) AND SIGNATURE PAGE</p><p>#105090 8 SIGNATURE AFFIDAVIT</p><p>In signing this bid, we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.</p><p>The undersigned, submitting this bid, hereby agrees with all the terms, conditions, and specifications required by the County in this Request for Bid, and declares that the attached bid and pricing are in conformity therewith.</p><p>Name (Type or Print) Title</p><p>Signature Firm</p><p>Address: (Street, City , State, Zip Code)</p><p>Telephone Fax E-Mail</p><p>Date</p><p>#105090 9 Dane County Purchasing Division DCO CHS 19, 25 Rev. 12/04 STANDARD TERMS AND CONDITIONS (Request For Bids/Proposals/Contracts)</p><p>1.0 APPLICABILITY: The terms and conditions set forth the unit price shall govern in the bid evaluation and contract in this document apply to Requests for Proposals (RFP), Bids administration. and all other transactions whereby the County of Dane acquires goods or services, or both. 7.1 Prices established in continuing agreements and term contracts may be lowered due to market conditions, but prices shall not be subject to increase for the term specified in the 1.1 ENTIRE AGREEMENT: These Standard Terms and award. Vendor shall submit proposed increases to the Conditions shall apply to any contract, including any purchase contracting department thirty (30) calendar days before the order, awarded as a result of this request. Special proposed effective date of the price increase. Proposed requirements of a resulting contract may also apply. Said increases shall be limited to fully documented cost increases to written contract with referenced parts and attachments shall the vendor that are demonstrated to be industry wide. Price constitute the entire agreement, and no other terms and increases may not be granted unless they are expressed in bid conditions in any document, acceptance, or acknowledgment documents and contracts or agreements. shall be effective or binding unless expressly agreed to in writing by the County. 7.2 Submission of a bid constitutes bidder’s certification that no financial or personal relationship exists between the 1.2 DEFINITIONS: As used herein, “vendor” includes a bidder and any county official or employee except as specially provider of goods or services, or both, who is responding to an set forth in writing attached to and made a part of the bid. The RFP or a bid, and “bid” includes a response to either an RFP successful bidder shall disclose any such relationship which or a bid. develops during the term of the contract.</p><p>2.0 SPECIFICATIONS: The specifications in this request 8.0 ACCEPTANCE-REJECTION: Dane County reserves are the minimum acceptable. When specific manufacturer and the right to accept or reject any or all bids, to waive any model numbers are used, they are to establish a design, type technicality in any bid submitted and to accept any part of a bid of construction, quality, functional capability or performance as deemed to be in the best interests of the County. level, or any combination thereof, desired. When alternates Submission of a proposal or a bid constitutes the making of an are proposed, they must be identified by manufacturer, stock offer to contract and gives the County an option valid for 60 number, and such other information necessary to establish days after the date of submission to the County. equivalency. Dane County shall be the sole judge of equivalency. Vendors are cautioned to avoid proposing 8.1 Bids MUST be dated and time stamped by the Dane alternates to the specifications which may result in rejection of County Purchasing Division Office on or before the date and their bid. time that the bid is due. Bids deposited or time stamped in another office will be rejected. Actual receipt in the office of 3.0 DEVIATIONS AND EXCEPTIONS: Deviations and the purchasing division is necessary; timely deposit in the mail exceptions from terms, conditions, or specifications shall be system is not sufficient. THERE WILL BE NO EXCEPTIONS described fully, on the vendor’s letterhead, signed, and TO THIS POLICY. attached to the bid. In the absence of such statement, the bid shall be accepted as in strict compliance with all terms, 9.0 METHOD OF AWARD: Award shall be made to the conditions, and specifications and vendor shall be held liable lowest responsible, responsive vendor conforming to for injury resulting from any deviation. specifications, terms, and conditions, or to the most advantageous bid submitted to the County on a quality versus 4.0 QUALITY: Unless otherwise indicated in the request, price basis. Among other things, quantities, time of delivery, all material shall be first quality. No pre-owned, obsolete, purpose for which required, competency of vendor, the ability discontinued or defective materials may be used. to render satisfactory service and past performance will be considered in determining responsibility. 5.0 QUANTITIES: The quantities shown on this request are based on estimated needs. The County reserves the right 10.0 ORDERING/ACCEPTANCE: Written notice of award to increase or decrease quantities to meet actual needs. to a vendor in the form of a purchase order or other document, mailed or delivered to the address shown on the bid will be 6.0 DELIVERY: Deliveries shall be FOB destination considered sufficient notice of acceptance of bid. A formal freight prepaid and included unless otherwise specified. contract containing all provisions of the contract signed by both County will reject shipments sent C.O.D. or freight collect. parties shall be used when required by the Dane County Purchasing Division. 7.0 PRICING: Unit prices shown on the bid shall be the price per unit of sale, e.g., gal., cs., doz., ea., etc., as stated on 11.0 PAYMENT TERMS AND INVOICING: Unless the request or contract. For any given item, the quantity otherwise agreed, Dane County will pay properly submitted multiplied by the unit price shall establish the extended price, vendor invoices within thirty (30) days of receipt of goods or</p><p>#105090 -1- Dane County Purchasing Division DCO CHS 19, 25 Rev. 12/04 services, or combination of both. Payment will not be made conviction record, military participation or membership in the until goods or services are delivered, installed (if required), and national guard, state defense force or any other reserve accepted as specified. Invoices presented for payment must component of the military forces of the United States, or be submitted in accordance with instructions contained on the political beliefs. The vendor shall provide a harassment-free purchase order. work environment. These provisions shall include, but not be limited to, the following: employment, upgrading, demotion, 11.1 NO WAIVER OF DEFAULT: In no event shall the transfer, recruitment, advertising, layoff, termination, training, making of any payment or acceptance of any service or including apprenticeships, rates of pay or other forms of product required by this Agreement constitute or be construed compensation. as a waiver by County of any breach of the covenants of the Agreement or a waiver of any default of the successful vendor, 16.1 Vendors who have twenty (20) or more employees and the making of any such payment or acceptance of any and a contract of twenty thousand dollars ($20,000) or more such service or product by County while any such default or must submit a written affirmative action plan to the County’s breach shall exist shall in no way impair or prejudice the right Contract Compliance Officer within fifteen (15) working days of of County with respect to recovery of damages or other remedy the effective date of the contract. The County may elect to as a result of such breach or default. accept a copy of the current affirmative action plan filed with and approved by a federal, state or local government unit. 12.0 TAXES: The County and its departments are exempt from payment of all federal tax and Wisconsin state and local 16.2 The vendor agrees to post in conspicuous places, taxes on its purchases except Wisconsin excise taxes as available for employees and applicants for employment, described below. The State of Wisconsin Department of notices setting forth the provisions of this Agreement as they Revenue has issued tax exempt number ES41279 to Dane relate to affirmative action and nondiscrimination. County. 16.3 Failure to comply with these Terms and Conditions 12.1 The County is required to pay the Wisconsin excise or may result in the vendor being debarred, termination of the occupation tax on its purchase of beer, liquor, wine, cigarettes, contract and/or withholding of payment. tobacco products, motor vehicle fuel and general aviation fuel. The County is exempt from Wisconsin sales or use tax on 16.4 The vendor agrees to furnish all information and these purchases. The County may be subject to other states’ reports required by Dane County’s Contract Compliance taxes on its purchases in that state depending on the laws of Officer as the same relate to affirmative action and that state. Vendors performing construction activities are nondiscrimination, which may include any books, records, or required to pay state use tax on the cost of materials. accounts deemed appropriate to determine compliance with Chapter 19, D.C. Ords., and the provisions of this Agreement. 13.0 GUARANTEED DELIVERY: Failure of the vendor to adhere to delivery schedules as specified or to promptly 16.5 Americans with Disabilities Act: The vendor agrees to replace rejected materials shall render the vendor liable for all the requirements of the ADA, providing for physical and costs in excess of the contract price when alternate programmatic access to service delivery and treatment in all procurement is necessary. Excess costs shall include programs and activities. administrative costs. 17.0 PATENT, COPYRIGHT AND TRADEMARK 14.0 APPLICABLE LAW AND VENUE: This contract shall INFRINGEMENT: The vendor guarantees goods sold to the be governed under the laws of the State of Wisconsin, and County were manufactured or produced in accordance with venue for any legal action between the parties shall be in Dane applicable federal labor laws, and that the sale or use of the County Circuit Court. The vendor shall at all times comply with articles described herein do not infringe any patent, copyright and observe all federal and state laws, local laws, ordinances, or trademark. The vendor covenants that it will, at its own and regulations which are in effect during the period of this expense, defend every suit which shall be brought against the contract and which in any manner affect the work or its County (provided that such vendor is promptly notified of such conduct. suit, and all papers therein are delivered to it) for any alleged infringement of any patent, copyright or trademark by reason of 15.0 ASSIGNMENT: No right or duty in whole or in part of the sale or use of such articles, and agrees that it will pay all the vendor under this contract may be assigned or delegated costs, damages, and profits recoverable in any such suit. without the prior written consent of Dane County. 18.0 SAFETY REQUIREMENTS: All materials, 16.0 NONDISCRIMINATION/AFFIRMATIVE ACTION: equipment, and supplies provided to the County must fully During the term of this Agreement the vendor agrees, in comply with all safety requirements as set forth by the accordance with sec. 111.321, Wis. Stats., and Chapter 19 of Wisconsin Department of Commerce and all applicable OSHA the Dane County Code of Ordinances, not to discriminate Standards. against any person, whether an applicant or recipient of services, an employee or applicant for employment, on the 18.1 MATERIAL SAFETY DATA SHEET: If any item(s) on basis of age, race, ethnicity, religion, color, gender, disability, an order(s) resulting from this award(s) is a hazardous marital status, sexual orientation, national origin, cultural chemical, as defined under 29 CFR 1910.1200, provide one (1) differences, ancestry, physical appearance, arrest record or</p><p>#105090 -2- Dane County Purchasing Division DCO CHS 19, 25 Rev. 12/04 copy of the Material Safety Data Sheet for each item with the successful vendor shall furnish the County with a 30-day notice shipped container(s) and one (1) copy with the invoice(s). of aggregate erosion, in advance of the Retroactive Date, cancellation, or renewal. It is also agreed that on Claims-Made 19.0 WARRANTY: Unless specifically expressed policies, either the successful vendor or County may invoke the otherwise in writing, goods and equipment purchased as a tail option on behalf of the other party and that the Extended result of this request shall be warranted against defects by the Reporting Period premium shall be paid by the successful vendor for one (1) year from date of receipt. An equipment vendor. In the event any action, suit or other proceeding is manufacturer’s standard warranty shall apply as a minimum brought against County upon any matter herein indemnified and must be honored by the vendor. The time limitation in this against, County shall give reasonable notice thereof to the paragraph does not apply to the warranty provided in successful vendor and shall cooperate with the successful paragraph 27.0. vendor’s attorneys in the defense of the action, suit or other proceeding. 20.0 INSURANCE RESPONSIBILITY: The successful vendor shall: 20.4 The County reserves the right to require higher or lower insurance limits where County deems necessary. 20.1 Maintain worker’s compensation coverage as required by Wisconsin Statutes, for all employees engaged in the work. 20.5 In case of any sublet of work under this Agreement, The successful vendor shall furnish evidence of adequate the successful vendor shall furnish evidence that each and worker’s compensation insurance. every subvendor has in force and effect insurance policies providing coverage identical to that required of the successful 20.2 Indemnify, hold harmless and defend County, its vendor. boards, commissions, agencies, officers, employees and representatives against any and all liability, loss (including, but 21.0 CANCELLATION: County reserves the right to not limited to, property damage, bodily injury and loss of life), terminate any Agreement due to non-appropriation of funds or damages, costs or expenses which County, its officers, failure of performance by the vendor. This paragraph shall not employees, agencies, boards, commissions and relieve County of its responsibility to pay for services or goods representatives may sustain, incur or be required to pay by provided or furnished to County prior to the effective date of reason of the successful vendor furnishing the services or termination. goods required to be provided under the contract with the County, provided, however, that the provisions of this 22.0 PUBLIC RECORDS ACCESS: It is the intention of paragraph shall not apply to liabilities, losses, charges, costs, the County to maintain an open and public process in the or expenses caused by or resulting from the acts or omissions solicitation, submission, review, and approval of procurement of County, its agencies, boards, commissions, officers, activities. Bid openings are public unless otherwise specified. employees or representatives. The obligations of the Records are not available for public inspection prior to successful vendor under this paragraph shall survive the issuance of the notice of intent to award or the award of the expiration or termination of any contract resulting from the contract. Bid results may be obtained by visiting the Dane successful vendor’s bid. County Purchasing Office Monday – Friday, between 8:00 a.m. and 4:00 p.m. Prior appointment is advisable. 20.3 At all times during the term of this Agreement, keep in full force and effect comprehensive general liability and auto 22.1 PROPRIETARY INFORMATION: If the vendor liability insurance policies (as well as professional malpractice asserts any of its books and records of its business practices or errors and omissions coverage, if the services being and other matters collectively constitute a trade secret as that provided are professional services) issued by a company or term is defined in s. 134.90(1)(c), Wis. Stats., County will not companies authorized to do business in the State of Wisconsin release such records to the public without first notifying the and licensed by the Wisconsin Insurance Department, with vendor of the request for the records and affording the vendor liability coverage provided for therein in the amount of at least an opportunity to challenge in a court of competent jurisdiction $1,000,000 CSL (Combined Single Limits). Coverage the requester’s right to access such records. The entire afforded shall apply as primary. County shall be given ten (10) burden of maintaining and defending the trade secret days advance notice of cancellation or non-renewal. Upon designation shall be upon the vendor. The vendor execution of this Agreement, the successful vendor shall acknowledges and agrees that if the vendor shall fail, in a furnish County with a certificate of insurance listing County as timely manner, to initiate legal action to defend the trade secret an additional insured and, upon request, certified copies of the designation or be unsuccessful in its defense of that required insurance policies. If the successful vendor’s designation, County shall be obligated to and will release the insurance is underwritten on a Claims-Made basis, the records. Retroactive Date shall be prior to or coincide with the date of this Agreement, the Certificate of Insurance shall state that 22.2 Data contained in a bid, all documentation provided coverage is Claims-Made and indicate the Retroactive Date, therein, and innovations developed as a result of the the successful vendor shall maintain coverage for the duration contracted commodities or services cannot be copyrighted or of this Agreement and for two years following the completion of patented. All data, documentation, and innovations shall be this Agreement. The successful vendor shall furnish County, the property of the County. annually on the policy renewal date, a Certificate of Insurance as evidence of coverage. It is further agreed that the</p><p>#105090 -3- Dane County Purchasing Division DCO CHS 19, 25 Rev. 12/04</p><p>22.3 Any material submitted by the vendor in response to applicable plans and specifications and without interruption this request that the vendor considers confidential and before, during and after the year 2000; and c) vendor’s internal proprietary information and which vendor believes qualifies as systems, and those of vendor’s vendors, are year 2000 a trade secret, as provided in section 19.36(5), Wis. Stats., compliant, such that vendor will be able to deliver such goods, must be identified on a designation of Confidential and services and licenses as required by this procurement. Proprietary Information form. In any event, bid prices will not be held confidential after award of contract. 28.0 LIVING WAGE REQUIREMENT: The vendor shall, where appropriate, comply with the County’s Living Wage 23.0 RECYCLED MATERIALS: Dane County is required requirements as set forth in section 25.015, Dane County to purchase products incorporating recycled materials Ordinances. whenever technically and economically feasible. Vendors are encouraged to bid products with recycled content which meet 28.01 In the event its payroll records contain any false, specifications. misleading or fraudulent information, or if the vendor fails to comply with the provisions of s. 25.015, D.C. Ords., the County 24.0 PROMOTIONAL ADVERTISING: Reference to or may withhold payments on the contract, terminate, cancel or use of Dane County, any of its departments or sub-units, or suspend the contract in whole or in part, or, after a due any county official or employee for commercial promotion is process hearing, deny the vendor the right to participate in prohibited. bidding on future County contracts for a period of one (1) year after the first violation is found and for a period of three (3) 25.0 ANTITRUST ASSIGNMENT: The vendor and the years after a second violation is found. County of Dane recognize that in actual economic practice, overcharges resulting from antitrust violation are in fact usually 28.02 Bidders are exempt from the above requirements if: borne by the County of Dane (purchaser). Therefore, the  The maximum value of services to be provided is less than successful vendor hereby assigns to the County of Dane any $5,000; and all claims for such overcharges as to goods, materials or  The bid involves only the sale of goods to the County; services purchased in connection with this contract.  The bid is for professional services;  The bid is for a public works contract where wages are 26.0 RECORDKEEPING AND RECORD RETENTION- regulated under s. 62.293, Wis. Stats.; PUBLIC WORKS CONTRACTS: The successful bidder on a  The bidder is a school district, a municipality, or other unit public works contract shall comply with the State of Wisconsin of government; prevailing wage scale and shall establish and maintain  The service to be provided is residential services at an adequate payroll records for all labor utilized as well as records established per bed rate; for expenditures relating to all subcontracts, materialmen and  The bidder’s employees are persons with disabilities suppliers. All records must be kept in accordance with working in employment programs and the successful generally accepted accounting procedures. The County shall bidder holds a current sub-minimum wage certificate have the right to audit, review, examine, copy, and transcribe issued by the U.S. Department of Labor or where such a any such records or documents. The vendor will retain all certificate could be issued but for the fact that the documents applicable to the contract for a period of not less employer is paying a wage higher than the minimum than three (3) years after final payment is made. wage;  The bidder is an individual providing services to a family 26.1 RECORDKEEPING AND RECORD RETENTION- member; or COST REIMBURSEMENT CONTRACTS: Where payment to  The bidder’s employees are student interns. the vendor is based on the vendor’s costs, vendor shall establish and maintain adequate records of all expenditures incurred under the contract. All records must be kept in accordance with generally accepted accounting procedures. The County contracting agency shall have the right to audit, review, examine, copy, and transcribe any pertinent records or documents relating to any contract resulting from this bid/proposal held by the vendor. The vendor will retain all documents applicable to the contract for a period of not less than three (3) years after final payment is made.</p><p>27.0 YEAR 2000 COMPLIANT: Vendor warrants that: a) all goods, services and licenses sold otherwise provided pursuant to this procurement have been tested for and are fully year 2000 compliant, which means they are capable of correctly and consistently handling all date-based functions before, during and after the year 2000; b) the date change from 1999 to 2000, or any other date changes, will not prevent such goods, services or licenses from operating in a merchantable manner, for the purposes intended and in accordance with all</p><p>#105090 -4-</p>