<p> MINUTES, WEEK OF MARCH 12, 2009</p><p>The Board of Trustees met on Thursday, March 12, 2009, at the Butler Township Government Center, 8524 North Dixie Drive, Dayton, Ohio, at 4:00pm for a Special Session to transact the business of the township.</p><p>Ellie Lewis, President, called the meeting to order.</p><p>APPROVAL OF MINUTES The Minutes of January 26, 2009, Regular Session, were submitted for approval. Doug Orange made a motion for approval of the Minutes of January 26, 2009, as submitted, with Ellie Lewis seconding and approving the motion.</p><p>The Minutes of February 23, 2009, Regular Session, were submitted for approval. A revision was noted with regards to Ellie Lewis calling the meeting to order. Joe Ellis made a motion for approval of the Minutes of February 23, 2009, with revisions, with Doug Orange seconding and Ellie Lewis approving the motion.</p><p>OLD BUSINESS There was no Old Business to discuss at this time.</p><p>NEW BUSINESS A request was submitted for approval of a $500 donation to the Vandalia-Butler After Prom Committee for 2009. Joe Ellis made a motion for approval of the $500 donation, as submitted, with Doug Orange seconding and Ellie Lewis approving the motion.</p><p>A request was submitted to authorize the Township Administrator to sign the Conflict Consent/Waiver with Schottenstein, Zox & Dunn (SZD) relative to the case of Butler Township v. Montgomery County Board of County Commissioners. Joe Ellis made a motion for approval to authorize the Township Administrator to sign the Conflict Consent/Waiver with SZD, as submitted, with Doug Orange seconding and Ellie Lewis approving the motion.</p><p>A request was submitted for approval of payment for vacation buyback totaling (63) sixty-three hours for Robyn Hess and (152) one hundred fifty-two hours for Mike Blakesly; there was a brief discussion on the vacation buyback policy. The trustees would prefer that employees take their vacation leave; however, the personnel policy allows for such requests. Joe Ellis made a motion for approval of the vacation buyback on behalf of Robyn Hess and Mike Blakesly, as submitted, with Doug Orange seconding and Ellie Lewis approving the motion.</p><p>A request was submitted for approval of funding, in the amount of $1,000, for the Annual Appreciation Awards Banquet for the Fire Department on April 4, 2009. Joe Ellis made a motion for approval to utilize $1,000 in the General Fund for the Awards Banquet, as submitted, with Doug Orange seconding and Ellie Lewis approving the motion.</p><p>A request was submitted to authorize fire personnel to attend Ohio Weekend at the National Fire Academy. The Fire Chief would like to send 3-4 employees; the total cost should not exceed $1,000. Joe Ellis made a motion to authorize the attendance of the Ohio Weekend at the National Fire Academy, not to exceed $1,000, with Doug Orange seconding and Ellie Lewis approving the motion.</p><p>Resolution #09-007 was submitted for approval of creating a new fund (#2907), known as the FEMA Fund, thereby creating Revenue & Appropriation Budgets in the amount of $107,087. These funds were received as a result of the windstorm that occurred on September 14, 2008. Joe Ellis made a motion for approval of Resolution #09-007, as submitted, with Doug Orange seconding and Ellis Lewis approving the resolution. Resolution #09-008 was submitted to authorize the transfer of $107,087 from the FEMA Fund (#2907) to the funds utilized for the storm damage on September 14, 2008. Joe Ellis made a motion for approval of Resolution #09-008, as submitted, with Doug Orange seconding and Ellie Lewis approving the resolution.</p><p>Resolution #09-009 was submitted for approval of appointing Laura Wright to the position of Support Specialists in the Police Department effective March 16, 2009. Joe Ellis made a motion for approval of Resolution #09-009, as submitted, with Doug Orange seconding and Ellie Lewis approving the resolution.</p><p>Resolution #09-010 was submitted to authorize the Township Administrator to sign the “Vandalia-Butler Fire Departments’ Facility Sharing and Cooperation Agreement” with the City of Vandalia. This agreement will allow joint occupation of Fire Station #1 (City) and Fire Station #88 (Township), thereby, providing a higher level of service to the citizens & businesses to both communities without increased cost. Joe Ellis made a motion for approval of Resolution #09-010, as submitted, with Doug Orange seconding and Ellie Lewis approving the resolution.</p><p>A request was submitted for approval to nominate Joe Ellis to represent the township at the TIRC Meeting (TIF Committee) on March 26, 2009, at 1:30pm. Doug Orange made a motion for approval to nominate Joe Ellis to represent the township at the TIRC Meeting, as submitted, with Ellie Lewis seconding and approving the motion. </p><p>A request was submitted for approval of expenses totaling $1,500 for the electronic component for the new dump truck. The purchase of the truck was made through the lease agreement; however, the additional expense will be paid from the funds in the Service Department. Joe Ellis made a motion for approval of the $1,500 expenditure for the dump truck, as submitted, with Doug Orange seconding and Ellie Lewis approving the motion. </p><p>To conclude, the Township Administrator noted the details from Wright State University on grant funding. He will provide further details and report back in the near future.</p><p>INFORMAL BUSINESS Fire Chief Weiffenbach had no further business to report at this time.</p><p>Service Director, Joseph Flanagan, had no further business to report at this time.</p><p>Police Chief Hobbs provided an update on the 2009 Inventory for his department. Furthermore, he reported on the local food bank drive from April 1st – 17th and the participation by the Police Department.</p><p>Fiscal Officer, Mark Adams, requested approval of a $500 donation to the Relay for Life Event scheduled in May 2009; there was a brief discussion. Joe Ellis made a motion for approval of the $500 donation to Relay for Life, as submitted, with Doug Orange seconding and Ellie Lewis approving the motion.</p><p>Administrator, Joseph Flanagan, had no further business to discuss at this time.</p><p>TRUSTEES Joe Ellis had no further business to discuss at this time.</p><p>Ellie Lewis had no further business to discuss at this time.</p><p>Doug Orange had no further business to discuss at this time. </p><p>HEARING OF THE PUBLIC There were no comments from the audience at this time. EXECUTIVE SESSION A request was submitted for approval to recess into Executive Session to discuss legal matters and contract issues. Joe Ellis made a motion for approval to recess into Executive Session, as submitted, with Doug Orange seconding and Ellie Lewis approving the motion. At roll call, the vote resulted as follows: Joe Ellis, aye Doug Orange, aye Ellie Lewis, aye</p><p>The Regular Session was reconvened at 5:17pm; it was noted that Doug Orange had to leave at the end of the Executive Session. At roll call, the vote resulted as follows: Joe Ellis, aye Ellie Lewis, aye</p><p>A request was submitted for approval to withdraw the rezoning request on behalf of Dana Stamps; he has chosen to postpone the request until further notice. Joe Ellis made a motion for approval to withdraw the rezoning request, as submitted, with Ellie Lewis seconding and approving the motion.</p><p>There was no further business to discuss at this time.</p><p>Joe Ellis reported that the trustees have reviewed the financial statements and made a motion for approval to pay the bills of the township, with Ellie Lewis seconding and approving the motion.</p><p>Joe Ellis made a motion for approval to adjourn the meeting with Ellie Lewis seconding and approving the motion.</p><p>______ELLIE LEWIS MARK ADAMS PRESIDENT FISCAL OFFICER</p>