<p> Robert Mininni 1302 Lake Bend Ct. Vero Beach, FL 32963 [email protected]</p><p>November 24, 2014</p><p>Dear Owners, </p><p>Attached please find the unapproved minutes for the annual board budget meeting, held Sunday, October 26, 2014 </p><p>Highlights include:</p><p> Updated budget for 2015.  Review of budget comparisons, 2014 vs, 2013  Discussion of possible change to insurance costs  Discussion of several maintenance/improvement areas</p><p>Coupon books will follow. We are just now arranging for a new bank to process our payments.</p><p>Best wishes to all during the upcoming Holiday Season. </p><p>Sincerely, </p><p>Robert M. Mininni Secretary, Harbour House Condo </p><p>Attachments</p><p>1 Annual Board Budget Meeting Harbour House Condominium, Inc. Sunday, October 26th, 2014 Unapproved Minutes</p><p>Following Board Members and Units were represented: </p><p>Unit 11 Pam Morse Board Member via Phone Unit 12 Rose Morse Via Phone Unit 14 Tim Edwards Owner via Phone Unit 15 Matt Cummings Board Member via Phone Unit 22 June Ellen Lott Owner Unit 24 Scott Raaf Owner via Phone Unit 25 Ralph Crocker, Shirley Crocker Owner Unit 31 John Spitzig Board Member Unit 32 Ken Dispenza Owner Unit 33 Bob and Linda Mininni Board Member (Bob), Owner Unit 34 Neal Hart Board President Unit 36 Katy Morris Owner</p><p>Meeting called to order by Neal Hart, President, at 10:15am. Board roll call taken. Board quorum determined – all board members present in person or via teleconference.</p><p>Old Business:</p><p>President’s Report:</p><p>Updating Docs and Regs: Neal reported that the documents previously available only in copy form have mostly been transcribed and are available on the website.</p><p>Lease Riders and Maximum Occupancy: Neal reviewed the existing policy. Discussion was held on the maximum number of unit occupants. The current rules specify a maximum of six (6) persons per unit whether as owners or renters. </p><p>Cover for bike area: Frame and cover was replaced last year and has recently been torn up by the winds. The frame is in good shape. A new cover will be obtained.</p><p>Extensive Spalling Repair on Northeast side of bldg: While Unit 16 was being renovated, extensive spalling of the support beam and columns was detected. After engineering review and two estimates, Butch Blast was</p><p>2 contracted to repair the wall. The repair was very extensive and took several weeks to complete.ALL COMPLETE AND ALL BILLS PAID!</p><p>Pool Level: The water level in the pool continues to vary. Need a new float system to maintain level.FLOAT HAS BEEN REWORKED, HAVE TO WATCH AND MAKE SURE IT SOLVES THE PROBLEM.</p><p>THIS IS PRBABLY A GOOD PLACE TO REMIND EVERYONE OF A COUPLE OF POOL ITEMS.</p><p>1. THE FLOAT LEVELOF THE WATER IS CONTROLLED BY THE FLOAT THAT IS IN THE TANK WITH THE BIG METAL TOP, JUST IN FRONT OF THE DOOR TO THE FILTER ROOM. THIS PURPOSE OF THIS FLOAT IS TO MAINTAIN THE WATER AT THE PROPER LEVER SO THAT THE SKIMMERS WORK PROPERLY AND REMOVE THE SURFACE DEBRIS. IT WILL CAUSE WATER TO BE ADDED WHEN THE LEVEL DROPS DUE TO EVAPORATION. 2. IT DOES NOT PUMP WATER OUT IF THERE IS EXCESS WATER IN THE POOL EITHER FROM THE RAIN OR MALFUNCTION, THAT MUST BE DONE BY THE POOL MTCE CREW. 3. THE TEMP OF THE POOL HEATER IS LOCKED ON 84 DEGREES. THE HEATER MONITORS THE TEMP OF THE WATER FLOWING THROUGH IT AND IF THE TEMP IS LESS THAN 84 IT WILL COME ON AND RAISE THE TEMP TO 84. IF THE TEMP IS ABOVE 84 IT WILL NOT HEAT THE WATER. THAT IS MOTHER NATURE AND THE SUN HEATING THE WATER. 4. THERE IS A TIMER ON THE FILTER AND HEATER AND IT WILL OPERATE AT NIGHT. SO YOU SHOULD NOT HEAR THE FILTER RUNNING DURING THE DAY.</p><p>Professional Firms </p><p>Accounting – Bishop and Rosassco, will be kept. Legal – Mars and Spector, will be kept Maintenance – John Lucy will be kept. Elevator: Thyssen / Krup will be kept for maintenance.</p><p>3 Marathon Elevator for inspections Landscaping – Alex’s Landscaping Pool – Spas Inc. A + B Extermination will be kept.</p><p>Maintenance – power washing required on front of building. Spalling and extensive stains on the back dock area should be addressed.THE BLDG HAS BEEN POWER WASHED.</p><p>Laundry rooms and Pool restrooms: The condition of these rooms has deteriorated and both the laundry rooms and the restrooms by the pool need to be cleaned/renovated.ROOM WERE EMPTIED COMPLETELY, DRY WALL INSTALLED IN THE FRONT WALL, PAINTED WITH NEW SEALING PAINT AND THE FLOORS TILED.</p><p>Roof Repairs: We are out of warranty but the last evaluation of the roof was good.– need to have a general look by John Lucy and/or roofer for damage / rips to membrane. Leakage occurring just below the roof A/C compressors.CLEANED A FULL GARBAGE BAG OF DEBRIS FROM UNDER THE A/C UNITS AND HAD RAINBOW ROOFING FROM MIAMI AREA COME AND RESEAL AROUND THE PERIMETER OF THE UNITS AND ESPECIALLY THE DOWNSPOUT.</p><p>Seawall area behind Pool: Last year, the concrete dock and seawall were found to be adequate. There is some continuing erosion of the rocks and pebbles between the pool and the harbor. This should be watched/evaluated for further deterioration.NOTHING NEW HERE, STILL OK.</p><p>Treasurer’s Report - Budget : </p><p>The 2015 budget was handed out, reviewed, discussed and approved by the board. See following:</p><p>4 5 Insurance premiums yet to be paid. </p><p>John Spitzig is researching our insurance policies and providers. It looks like we will be able to change some providers at a reduced annual cost.NOT COMPLETE, BUT APPEARS JOHN CAN REDUCE THE INSURANCE PREMIUM JUST A BIT.</p><p>Professional Fees / Legal: none this year. </p><p>New Business: </p><p>Following are action items to be addressed (summary of all items discussed during the board meeting):</p><p>1. Laundry rooms. Difficult to keep clean. Walls, ceiling, floors need repair and overall upgrading. COMPLETY REHAB, HOPE YOU LIKE. 2. Clubhouse bathrooms… dark & dirty, need cleaning and upgrading. Need to be lightened up with paint?CLEANED AND PAINTED WHITE- 3. Cleaning of clubhouse. Very dirty before meeting. Contract with one of the cleaning services for periodic (monthly? Cleaning)JAN WILL COME AT THE FIRST OF EACH MONTH, VACUUME THE ROOM, WIPE DOWN AS NECESSARY, CLEAN THE RESTROOMS AND EMPTER TRASH, REPLACE TP AND TOWELS AS NECESSARY, WIPE DOWN THE WASHERS AND DRYERS AND EMPTY TRASH, CLEAN . ELEVATOR AND CLEANT THE STAINLESS DOOR TRIP. 4. Landscaping. Comment made that Alex Landscaping don’t come every other week as contracted (“had not been seen in three weeks”). Neal/Bob to check with schedule and assure that they are doing what is required. We also need the high trees to be trimmed and coconuts removed. SHRUBS TRIMMED AND TREES W/COCUNUTS TRIMMED 5. Pool level varies over a large range. Need to check if better way to adjust.SEE PREVIOUS NOTE ON POOL 6. Pool filtering. Need to install timer. Neal already investigating.DONE 7. Rust staining on back dock area. Determine if we can “drill” out, coat with anticorrosion paint, fill in with concrete and surface paint.COMPLETE 8. Building front very dirty. Also, many bugs, spiders, etc. Need to powerwash the front of all three levels.COMLETE 9. Continuing small cracks in bldg. walls (but much less than last year). Need to keep up with spalling. John L for small items and Butch Blast for larger/structural repairs. VISABLE CRACKS REPAIRED 10.Roof under the air conditioner compressors collects water. This water also leaks through ceiling of walkway between units 33 and 34. Need to </p><p>6 check both drain and roof. Roof was briefly discussed as appearing in good condition.SEE EARLIER NOTES, COMPLETE FOR NOW 11.Internet for all units in the entire building. Many people have separate internet service and wireless shared with others. General concensus is that it would be good to have internet service provided to all units. Bob to check with Scott in 24. He has experience and works in providing such extended systems. THIS AND # 12 NOT COMPLETE 12.Communications in clubhouse: Need to have internet/phone in clubhouse for meetings. This will be looked at in conjunction with internet wifi for all the units. May require additional hardwire for VOIP speaker phone? 13.Need new bicycle rack cover. Current one ripped up recently in high winds. Neal to check. GOT TWO ESTIMATES, $2000 & $2400 EACH WITH 7 YEAR WARRANTY. THE LIGHTER WEIGHT HOME DEPOT COVERS WILL LAST TWO YEARS OF MOTHER NATURE IS NOT TOO VIOLENT AND THEY COST $80, SOOO, WE HAVE A NEW HD COVER 14.Washout of retaining rocks between pool and harbor. Continue to monitor. See if a “low impact” solution is possible.STARTED THIS PROJECT, BUT IS NOT COMPLETE. 15.Windows. Many of the building windows, including the clubhouse windows, are inoperable and way beyond their useful life. Neal and Bob have been looking for suitable windows that will allow use of storm shutters.STILL NEED TO SELECT AND MAKE RECOMMENDATION 16.Exit and other external lights. A few need repair/replacing. COMPLETE 17.Clubhouse needs updating. ????????? 18.Send out unit dues payment coupons after completion of the changover to the new bank account. NEW BANK IS CENTENNIAL, DETAILS SOON.</p><p>7</p>