<p> RECORDS MANAGER (TRIM) Records Management Office Enterprise Information Management, eSolutions ACCESS FORM MONASH HR (STAFF FILES) If you require assistance with completing this form log a job with Service Desk Online</p><p>1 – APPLICANT DETAILS</p><p>Title: First Name: Last Name:</p><p>Staff ID:</p><p>Division/Faculty: Monash HR</p><p>Department/Business Unit:</p><p>Campus:</p><p>Email Address:</p><p>Phone Number:</p><p>Authcate Username:</p><p>2 – ACCESS DETAILS</p><p> BASIC USER (Search and View Records)</p><p>Access Level:  ADVANCED USER (Create, Search and View Records)</p><p> FILE CREATOR (Create Staff Files) MAC  Other (specify below): Computer Type:   PC Records Manager (TRIM) can be installed on YES Is your computer registered on  your computer the Monash network? (i.e. within the Monash domain)  NO Contact the Service Desk for advice</p><p>Why is access required?</p><p>3 – THINGS YOU SHOULD KNOW</p><p>Page 1 of 3 Version 4.0  All users must complete a Records Manager (TRIM) Training course before access can be provided. See the Staff Development Unit website for training course/registration details at: http://www.adm.monash.edu.au/staff-development/course-catalogue/working-at-monash/index.html</p><p> Records Manager (TRIM) is a corporate business system that can only be accessed by Monash University staff members.</p><p> Staff members are only permitted to access information in Records Manager (TRIM) for authorised purposes.</p><p> Any records accessed from Records Manager (TRIM) must be treated and managed as private and confidential.</p><p> Staff members must comply with the following policies and procedures:</p><p>Conduct and Compliance Procedure – Privacy http://privacy.monash.edu.au/procedure/</p><p>Information Technology Use Policy – Staff & Other Authorised Users http://policy.monash.edu.au/policy-bank/management/its/ Recordkeeping: Retention and Disposal of University Records Policy http://policy.monash.edu.au/policy-bank/management/governance/</p><p>4 – TRIM USER ACCESS AGREEMENT (APPLICANT TO COMPLETE BEFORE SUBMISSION)</p><p>I will not provide Records Manager (TRIM) access to unauthorised users using my authcate account details.</p><p>I have read and understood the Monash University policies and procedures outlined above (refer to Section 3).</p><p>Applicant’s Signature: Date: (MANUAL SIGNATURE REQUIRED)</p><p>5 – MANAGER AUTHORISATION (APPLICANT’S MANAGER TO COMPLETE BEFORE SUBMISSION) </p><p>Authorisation for access to Monash HR employee records must be granted by the local Business Unit Manager.</p><p>MANAGER DETAILS:</p><p>Title: First Name: Last Name:</p><p>Position Title:</p><p>Department/Business Unit:</p><p>Manager’s Signature: Date: (MANUAL SIGNATURE REQUIRED)</p><p>6 – BUSINESS OWNER AUTHORISATION (APPLICANT TO SEEK APPROVAL BEFORE SUBMISSION)</p><p>Authorisation for access to Monash HR employee records must also be granted by the Business Owner (or nominee).</p><p>IAN KIDDELL (or nominee) Signature: Date: (MANUAL SIGNATURE REQUIRED)</p><p>Print Name:</p><p>Page 2 of 3 Version 4.0 7 - TRIM USER DECLARATION FORM</p><p>Please fill out this form ONLY if you have not used Callista or SAP before.</p><p>8 – RETURN COMPLETED FORM</p><p>SIGN USER ACCESS AGREEMENT, USER DECLARATION AND SEEK ALL REQUIRED AUTHORISATIONS BEFORE SUBMISSION AND SEND COMPLETED SCANNED (PREFERRED) OR HARDCOPY FORM TO:</p><p>Preferred: Service Desk Online</p><p>Service Desk (eSolutions – Monash University) Internal Mail: 700 Blackburn Road, CLAYTON VIC 3800</p><p>If you require assistance with completing this form log a job with Service Desk Online</p><p>Page 3 of 3 Version 4.0</p>