Valley County Commissioners' Journal No. 33 115

92 VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 NOVEMBER 1, 2013Commissioner Peterson is out of the State of Montana beginning today through Sunday, November 3, 2013.NOVEMBER 4, 2013The Board of County Commissioners met in regular session in the office of the Commissioners with Chairman David L. Pippin, members Bruce H. Peterson and David Reinhardt and Recording Secretary Joanne Strommen present. Nancy Hamilton, Safety Coordinator, visited with the Commissioners. Glen Meier, Valley County Sheriff, visited with the Commissioners. René Clampitt, Planner/911/GIS Supervisor, visited with the Commissioners about the TransCanada Keystone Pipeline project and other issues.Commissioner Peterson left the office to visit with the Public Health Department to get their input for a meeting scheduled this afternoon with Randy Holom, Francis Mahon Deaconess Hospital (FMDH) Director, regarding the Public Health Department and the possibility of adding it to FMDH services. The Commissioners called Darrel Morehouse to discuss some issues with the Airport. Jeff Pattison joined the meeting to discuss the Airport. He said that he would like to possibly rent the City Hangar if a spot becomes available. He discussed some different services he would like to see provided for the Airport. Mr. Pattison said that surveys have shown that the price of fuel is the biggest reason pilots choose to stop at one airport or another. Mr. Pattison was told to contact Darrel Morehouse or the Airport Commission about his requests. Larry Cote joined the meeting to discuss the cost of refuse fees and taxes. Chairman Pippin and Commissioner Reinhardt said they would try and get some more information for him. Colleen Pankratz, Valley County Transit Supervisor, dropped off the final bill for the Transit Building project and said that she does not have any grant funds left to cover this bill and the Commissioners said they would look into it. Daryl Toews joined the meeting to comment on a road in Lustre that has too much gravel on it. Discussion followed on a variety of issues. Kristie Brabeck, Airport Commission member and Dora Jean Beil, Refuse District/Airport Commission Secretary, joined the meeting to visit about the Airport Commission meeting scheduled for this evening. Mrs. Brabeck said that Choice Aviation wants to attend the meeting via telephone conference and Commissioner Peterson told them that Nick Murnion, Valley County Attorney, said that they do not have to have Choice Aviation on the phone because Choice Aviation has given notice that they are gone. Choice Aviation will have representatives at the meeting in the form of Steve Stanley and Gwyn Honrud. Discussion followed.Mrs. Brabeck and Mrs. Beil left the office. Randy Holom, Cami Kalinski and Ellen Guttenberg from Francis Mahon Deaconess Hospital (FMDH) joined the meeting to discuss public health services. Shirley Baumgartner, Karla Thompson, and Ella Tweten from Health Department also joined the meeting. Mr. Holom said they had no conclusions and asked what public health services was doing right now. He said that he feels there is good collaboration going on right now between the two groups. Mr. Holom noted that Valley County receives grants, and as a general rule FMDH does not pursue grants unless they are a onetime startup type of grant that will generate their own income in the future, and that do not depend on a continual flow of grant money. He noted that these grants appear to be what the county is doing for funding the health department. 93 VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 FMDH feels that the Affordable Care Act will probably effect public health services. He gave an example that the hospital will have to conduct a three year evaluation of community health, and this would lead one to think that there may be some changes in the public health services too. Mr. Holom said that providing office space for the Public Health Department would be a concern at FMDH. At the present time there is no room for another department, but it could depend on how much overlap in services between FMDH and the Health Department's services.There was some discussion with the County Health Department as to what their core services were. Mrs. Thompson said that every county runs their Public Health Department differently and she feels that public health services are also a resource and referral place for people. It came to light that Dr. Gordon Bell was in the meeting at FMDH when Public Health services were discussed and it was agreed that he is a great resource. Mrs. Baumgartner opined that Valley County has a high degree of vaccinations given because of the emphasis from the Health Department. Discussion followed on insurance and limits.Mr. Holom asked about funding and Commissioner Peterson told him that $200,000 comes from Valley County, $100,000 of the budget revenue comes from vaccinations and $100,000 from grants. Mr. Holom wondered why there was so much carryover in funds and discussion followed regarding immunizations, and who keeps the records.Chairman Pippin emphasized several times that we need to do what is best for the people of Valley County.Mr. Holom wanted to know how many people were employed with the Health Department and was told that with the Health Director position, which is vacant right now, there are 4.8 full time employees. This breaks down to two full time nurses and one .8 nurse position, 2 .75 administration positions and one .5 administration position. Discussion followed.Mr. Holom asked how soon the Commissioners would decide on the Director of Nursing position and he was told that it remained undecided.Commissioner Peterson asked the hospital people if they knew of other hospitals that had taken over the public health services and they were not aware of any. Commissioner Peterson said he had spoken with several counties and he had found that Stillwater, Carbon and Powell Counties' Health Departments were run with the hospitals in those areas. Beaverhead County used to do it that way, but had quit the arrangement in 2007. Mr. Holom summed up the meeting with what should now be done. He said that FMDH will continue to talk with the Health Department to find out areas of synergy between the two departments. He will contact Stillwater, Powell and Carbon Counties to get the pros and cons of combining the services, and visit with the FMDH people on these services. Mrs. Thompson thought they had to have the Public Health Board involved and also the State Health Department, and Mr. Holom said let's not get ahead of ourselves and look further into it here first. The group left the office. Jon Mattfeldt came to visit with Chairman Pippin about the installation of a generator from a FEMA grant. Chairman Pippin and Chairman Pippin left the office for the day. Commissioner Reinhardt attended the Airport Commission meeting at 5:00 p.m. The meeting was adjourned at 3:00 p.m.ATTEST: ATTEST: Lynne Nyquist, Clerk David L. Pippin, Chairman VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 94 NOVEMBER 5, 2013The Board of County Commissioners met in regular session in the office of the Commissioners with Chairman David L. Pippin, members Bruce H. Peterson and David Reinhardt and Recording Secretary Joanne Strommen present. Kristie Brabeck, Airport Commission member and Dora Jean Beil, Refuse District/Airport Commission Secretary, joined the meeting.Mrs. Brabeck said that Mr. Morehouse and herself met with the Choice Aviation's employees at the Airport about the changes coming up and those employees were worried about the structure and how things will be run during the transition. Discussion followed. Mrs. Beil handed out a document to the Valley County Commissioners outlining the action that was taken by the Airport Commission at their meeting held last evening, November 4, 2013. The Airport Commission took the following action at that meeting:1. Airport Management & Fueling Operations: Paul Koski moved to recommend to the Valley County Commissioners that the county assume management and services at Glasgow International Airport/Wokal Field with county employees, setting up the airport as an enterprise fund, commit to a new fuel farm and build a new commercial hangar; second by Bob Lipscomb. Members voting in favor were Darrell Morehouse, Jayson Nelson, Bob Lipscomb, and Paul Koski. Motion carried.2. Letter to Choice Aviation: Commission members approved sending a letter to Choice Aviation accepting their letter of termination of management and FBO services effective December 22, 2013. In addition, the commission will ask Choice Aviation the cost for purchasing Choice Aviation fueling equipment and other airport inventory that will assist in a smooth transition. The Airport Commission requests that the Valley County Commissioners send the letter to Choice Aviation with a ten day response deadline. 3. Part 139 Certification: Paul Koski made a motion to voluntarily surrender the Part 139 Certification at this time, second by Darrell Morehouse. Members voting in favor were Jayson Nelson, Darrell Morehouse, and Paul Koski. Members opposed were Bob Lipscomb. Motion carried.4. Policy Change – Site Leases: On a motion by Paul Koski, the Policy Manual will be updated as follows: Section 12 – Schedule of Charges and Insurance Requirements, Section E. Rental Fee for Hangar Sites: Consumer site lessees shall pay an annual fee of $.10 times the square foot of the footprint of the hangar times 1.5. (Building Square Foot x 1.5 x $.10). Commercial site lessees shall pay an annual fee of $.12 times the square foot of the hangar times 1.5. (Building Square Foot x 1.5 x $.12). Fees may change as Airport Commission deems necessary. This policy change takes effect January 1, 2013. Second by Jayson Nelson. Members voting in favor were Jayson Nelson, Paul Koski, Darrell Morehouse, and Bob Lipscomb. Motion carried.Mrs. Brabeck said that they still need to do the same runway testing on a daily base as they are doing now. After discussing some of the job duties and the job description the group was in agreement to get the job opening for the Airport Manager advertised as soon as possible. Some different advertising options were discussed.Chairman Pippin asked if Mr. Morehouse had mentioned anything about getting some fuel trucks and Mrs. Brabeck said that Mr. Morehouse was following up on that today. Chairman Pippin said that the County has a valuable partner with STAT Air because STAT wants to see this transition work and are willing to help any way they can. Bob Lipscomb, Airport Commission member, joined the meeting. Mrs. Brabeck said that Dr. John Smith from Laurel, Montana, would be a good source of information for them. She had met him at her last airport conference that she attended. The group discussed the option to develop an enterprise fund for the budgeting of the airport. Discussion followed.Mrs. Brabeck asked about the company that is supposed to be coming to do some striping at the airport and it was decided that Mr. Lipscomb will call the company and verify that they are coming and when.95 VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 She said if the weather stops them, or they cannot come, Valley County has to put in a request for an extension on the striping project to FAA. She said the Airport Commission will send a letter to FAA in response to their inspection. Mrs. Brabeck said that the Airport Commission made the decision to voluntarily surrender their Part 139 Certification because it is easier to get the certification back if the Airport surrenders it through this transition time. She said they do not want to take the chance that the Part 139 Certification be taken away. If that happened it is difficult to get it back. It cannot be done until Silver Airways completes their services at the end of December because they need that certification to land here. Cape Airways runs smaller planes and do not require that certification.Mr. Lipscomb said he was the only member of the Airport Commission that voted against surrendering Part 139. He said he wanted it on the record that he was concerned, that even though the FAA inspectors told them that surrendering the certification does not adversely affect the credibility to borrow funds from the FAA, he wasn't sure he agreed with that and that is why he voted against. it. Chairman Pippin said that he agreed that their policy should require that the Airport is maintained to the Part 139 standards. Discussion followed.Mrs. Brabeck voiced her concern that currently Choice Aviation maintains a daily log that verifies their practices and Valley County will have to follow up on that. Discussion followed.Chairman Pippin said that the Wolf Point Airport Manger said he would help Valley County out in any way he can and will be a good resource for Valley County if needed.Commissioner Peterson said that the Airport Commission made the motion to set up an airport enterprise fund and to commit to build a new fuel farm and build a new hangar, where is the funding for these projects coming from. He said he wanted to get that documented. Mr. Lipscomb said that if the Airport becomes an enterprise fund, it will take a while to generate the revenue to fund these projects. He said that the Airport Commission is looking for a commitment from the Valley County Commissioners that they will supply the funds to build the hangar and replace the fuel farm. He said he felt that the enterprise fund would generate funds to eventually pay back this money. Commissioner Peterson said that hopefully the fuel tanks will be tested and the Airport will be eligible to get 9010 funds to replace the fuel farm. Discussion followed. Chairman Pippin said what if they find a company that will lease the fuel tanks to the County instead of purchasing them. He said these options need to be investigated and decisions made. Discussion followed.Commissioner Peterson said he is concerned about all the funds that are needed. At one time they were looking at getting a loan from INTERCAP to build the hangar and the money for the loan payments coming out of the STAT Air lease money. Discussion followed.Commissioner Reinhardt joined the meeting.Chairman Pippin said that they could build a "bare bones" hangar at this time and then make improvements as funds allow. Chairman Pippin said STAT Air wants to remodel the hangar they now have, be the only one in that hangar, and they will pay for all their remodel and pay a lease amount that will make the Airport's INTERCAP loan payments. Discussion followed on some different hangar options and the funding possibilities. Commissioner Peterson said that he would like to see all of that done and the profits put back into the airport instead of giving it to someone else. He asked if the Airport Commission was in agreement that the County would borrow the money from INTERCAP, buy the fuel farm equipment out of PILT funds, and then the Airport will make the loan payments and pay back the PILT fund out of the revenue in the enterprise fund. He said he wanted to establish that before anything is started. Discussion followed.Commissioner Reinhardt said from the beginning the lease payments from STAT Air was going to make the loan payments, and using that revenue for something else is not going to work. He said he thought they should build a 100 foot by 120 foot hangar with no insulation, put the pipes in the cement floor for the heating so it can be added later and get that much done to begin with.Mrs. Brabeck said that she did not want to give up the use of the Commercial Hangar to STAT Air until they have another hangar built and useable. Discussion followed. VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 96 Mrs. Brabeck and Mr. Lipscomb both agreed that they thought the Airport Commission had agreed to make the INTERCAP loan payments out of their revenue. Commissioner Peterson asked how many employment positions will they be advertising for. Mrs. Brabeck said two full time positions and one part time position. She said that the Airport Commission requests that the Airport Commission be responsible for the hiring of these positions. Chairman Pippin said that he would request that one Valley County Commission be present at the job interviews. The Airport Commission will put together the advertisements for the job openings. It will be posted in- house also and state wide. Commissioner Peterson said that they want to get an inspection done on the fuel tanks right away and it was agreed that Valley County will get that inspection scheduled to be done.Commissioner Peterson asked how the Airport Commission wanted to handle the remaining fuel that is owned by Choice Aviation. It was the general consensus of the group that Choice Aviation needs to remove all their fuel when they leave. Discussion followed regarding the option to purchase the fuel farm as an entire business.Commissioner Peterson said that the Airport Commission has requested that the Valley County Commissioners send a letter to Choice Aviation accepting their letter of termination and also ask Choice Aviation if they wanted to sell the cloth hangar they currently have at the airport and the cost to purchase it. The Airport group left the office.Pam Walling, MACo Health Care Trust joined the meeting.Mrs. Walling reviewed some of the changes that are being made due to the new Affordable Care Act.Mrs. Walling said that things with the Health Care Trust are going very well, and they are anticipating the rate changes will again be less than average unless they experience some catastrophic claims in the next few months. Discussion followed.Stan Ozark, KLTZ/Mix 93, joined the meeting.Mrs. Walling reviewed the Star Point program provided by the MACo Health Care Trust that provides a health coach with certain medical conditions. She said a letter was sent out to all the employees informing them of this service. This program provides a nurse who will assist individuals with diabetes, high cholesterol, hypertension, high blood pressure, coronary artery disease congestive heart failure and asthma. She said if the employee participates in this program, they will get a prescription drug benefit of all generic drugs that are prescribed for the diseases listed above will be free. Discussion followed.Samar Fay, Glasgow Courier, joined the meeting.Mrs. Walling said that it was brought to their attention that the employee's life insurance policies may not have been updated in several years. She would like to set a day and come up and meet with the employees to update and verify that their life insurance policies have current information. The Commissioners were in agreement that Mrs. Walling come back regarding the life insurance policies and meet with the employees. Mrs. Walling left the office.Chairman Pippin began Discussion and Decision at 10:35 a.m. There were no additions and/or deletions to the agenda given. There was no public comment submitted. A motion was made by Commissioner Peterson authorizing the Chairman to execute a Notice of Employment for Alex C. Esteves as a permanent, full-time Deputy for the Sheriff’s Office, increasing his salary to 88% of the Sheriff's salary, effective December 4, 2013. The motion was seconded by Commissioner Reinhardt and passed unanimously.97 VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 A motion was made by Commissioner Peterson authorizing the Chairman to execute a Notice of Employment for Wayne Shipp as a permanent, full-time Detention Officer for the Sheriff’s Office, increasing his salary to 88% of the Sheriff's salary, effective December 11, 2013. The motion was seconded by Commissioner Reinhardt and passed unanimously.A motion was made by Commissioner Peterson authorizing the Chairman to execute a Notice of Employment for Christopher L. Olsen as a permanent, part-time Detention Officer for the Sheriff’s Office, beginning October 1, 2013, at $12.36 per hour. The motion was seconded by Commissioner Reinhardt and passed unanimously.A motion was made by Commissioner Peterson authorizing the Chairman to execute a Notice of Employment for Joseph Tihlarik as a permanent, part-time Detention Officer for the Sheriff’s Office, beginning November 4, 2013, at $11.86 per hour. The motion was seconded by Commissioner Reinhardt and passed unanimously.A motion was made by Commissioner Peterson authorizing the Chairman to execute a Notice of Termination for Jake Zumbuhl as an Operator for the Refuse District, effective November 2, 2013. The motion was seconded by Commissioner Reinhardt and passed unanimously.The next item on the agenda was airport business.Chairman Pippin attended the Airport Commission meeting last night and the Airport Commission submitted their recommendations earlier this morning. The Airport Commission had taken action to assume the operation of the Valley County Airport. The Airport Commission will hire employees to run the airport and are currently in the process of investigating everything they need to do to accomplish that. Chairman Pippin asked if anyone else had any comments on the meeting. Commissioner Reinhardt said that he wanted to make sure that Nick Murnion, Valley County Attorney, approved the letter that the Valley County Commissioners are supposed to send to Choice Aviation. He said he wasn't sure that the Commissioners want to send a letter accepting Choice's letter of termination. He wants to make sure Mr. Murnion agrees with that letter. Chairman Pippin said that they will be investigating the use of an enterprise fund at the Airport.Commissioner Peterson said that the Valley County Commissioners accepted the recommendations from the Airport Commission earlier this morning. A copy of those recommendations were handed out to the news media individuals in attendance. A motion was made by Commissioner Reinhardt to accept the following four recommendations made by the Airport Commission at their meeting held November 4, 2013. The motion was seconded by Commissioner Peterson and it passed unanimously.The accepted recommendations were; 1. That the County assume management and services at Glasgow International Airport/Wokal Field with county employees, setting up the airport as an enterprise fund, commit to a new fuel farm and build a new commercial hangar;2. The Airport Commission members approved sending a letter to Choice Aviation accepting their letter of termination of management and FBO services effective December 22, 2013. In addition, the commission will ask Choice Aviation the cost to purchase Choice Aviation's fueling equipment and other airport inventory that will assist in a smooth transition. The Airport Commission requests that the Valley County Commissioners send the letter to Choice Aviation with a ten day response deadline. 3. That Valley County will voluntarily surrender the Part 139 Certification at this time.4. The Policy Manual will be updated as follows: Section 12 – Schedule of Charges and Insurance Requirements, Section E. Rental Fee for Hangar Sites: Consumer site lessees shall pay an annual fee of $.10 times the square foot of the footprint of the hangar times 1.5. (Building Square Foot x 1.5 x $.10). Commercial site lessees shall pay an annual fee of $.12 times the square foot of the hangar times 1.5. (Building Square Foot x 1.5 x $.12). Fees may change as Airport Commission deems necessary. This policy change takes effect January 1, 2013. Commissioner Reinhardt said that he wanted the fuel tanks at the Airport upgraded as soon as possible next spring. VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 98 The next item on the agenda was the Markle Subdivision acceptance and conditions.Chairman Pippin said that the Valley County Planning Board has reviewed this Subdivision application and have given the Commissioners their recommendations and has asked that the Commissioners send a letter regarding the Markle Subdivision.A motion was made by Commissioner Peterson to a conditional approval of the final plat for the Markle Subdivision with the following condition as recommended by the Valley County Planning Board: 1. Assurance that the frontage road giving legal access to all lots be completed, or that their installation after final plat approval will be guaranteed as provided by Section II- B-4 of the Valley County Subdivision Regulations.2. An easement to all of the lot owners and / or public for the right of ingress and egress.3. A maintenance agreement for the frontage road to be filed with the plat. 4. Drainage and culverts must be approved by the DEQ and MDOT.5. Restrictive covenants are required in a subdivision to ensure that the subdivision remains attractive to all lot owners and that the subdivision does not become a burden to surrounding property owners. The motion was seconded by Commissioner Reinhardt and it passed unanimously. A letter will be sent to Tom Markle documenting this decision. The next item on the agenda was the Business Associate Agreements between Valley View Home and the Valley County Transit and Health Department. A motion was made by Commissioner Reinhardt authorizing the Chairman to sign the Valley View Home Business Associate Agreement between the Valley County Transit. The motion was seconded by Commissioner Peterson and it carried unanimously. A motion was made by Commissioner Reinhardt authorizing the Chairman to sign the Valley View Home Business Associate Agreement between the Valley County Health Department. The motion was seconded by Commissioner Peterson and it carried unanimously. Commissioner Reinhardt said that Interstate Engineering has submitted an invoice to the Valley County Transit for the close-out work on the Transit building project and he would recommend that this be paid out of Local Option. A motion was made by Commissioner Peterson to pay Interstate Engineering $5,875.25 out of Local Option Tax, for the final engineering work done on the Valley County Transit building project. The motion was seconded by Commissioner Reinhardt and it carried unanimously.The Commissioner's office was vacated to allow the Election Judges to use this office for the afternoon to tally votes for the mail ballot elections for Valley County. The meeting was adjourned at 11:45 a.m.ATTEST: ATTEST: Lynne Nyquist, Clerk David L. Pippin, ChairmanNOVEMBER 6, 2013The Board of County Commissioners met in regular session in the office of the Commissioners with Chairman David L. Pippin, member David Reinhardt and Recording Secretary Joanne Strommen present. At 10:15 a.m., the Commissioners, Jenny Reinhardt, Valley County Treasurer, and Election Administrator Lynne Nyquist met as a Canvassing Board to canvass votes from the General Election held on November 5, 2013. The results are as follows:99 VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 MUNICIPAL ELECTION - November 5, 2013NAME OF NUMBER OFFICE CANDIDATE / ISSUE WARD OF VOTES One 4-yr Term MAYOR Daniel Carney Ward 1G 198 MAYOR Becky Erickson Ward 1G 334 One 4-yr Term 4-yr Alderman Shawn Andersyn Ward 1G 22 4-yr Alderman Stan Ozark Ward 1G 290 4-yr Alderman Nanci Schoenfelder Ward 1G 218One 4-yr Term MAYOR Daniel Carney Ward 2G 123 Becky Erickson Ward 2G 178 One 4-yr Term 4-yr Alderman Curtis Clampitt Ward 2G 110 4-yr Alderman Doug Nistler Ward 2G 56 4-yr Alderman Melanie Sorensen Ward 2G 126One 4-yr Term MAYOR Daniel Carney Ward 3G 198 MAYOR Becky Erickson Ward 3G 212 One 4-yr Term 4-yr Alderman Danny Carr Ward 3G 349GRAND TOTAL Wards MAYOR WARDS 1G, 2G, 1G, 2G, 3G DANIEL CARNEY 3G 519 GRAND TOTAL Wards MAYOR WARDS 1G, 2G, 1G, 2G, 3G BECY ERICKSON 3G 724Commissioner Reinhardt said that he wanted the Board to know that at the meeting he attended last week with the FAA inspectors at the Airport, the inspectors recommended that Valley County surrender their 139 Certification after Silver Airlines ends their Essential Air Services. Chairman Pippin left the office to attend the HiLine RMP Cooperating Agency meeting in Malta for the afternoon.Commissioner Peterson joined the meeting.Don Charters and Russell Robertson, Sletten Construction, and Wayne Waarvik, Jr., Valley County Road Supervisor, joined the meeting for the bid opening.Pursuant to the Call for Proposals published in the local newspaper, at 1:10 p.m. Commissioner Reinhardt opened sealed bids for construction of the Whatley Road Bridge Extension at 1:00 p.m. in the office of the Valley County Commissioners. Commissioner Reinhardt verified that each bidder had submitted a bid bond and the addendums were acknowledged. The bids were submitted as follows:Contractor Base Bid Additive Alt #1 Additive Alt #2 Additive Alt #3 TOTALS TCA $385,871 $54,375 $11,644 $1,500 $453,390 Sletten Construction $389,377 $51,475 $14,484 $14,850 $470,186The meeting was adjourned at 2:30 p.m. VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 100 ATTEST: ATTEST: Lynne Nyquist, Clerk David L. Pippin, ChairmanNOVEMBER 7, 2013Chairman Pippin was in the office for a while in the morning.Commissioner Peterson was in the office for a while in the afternoon.Glen Meier, Valley County Sheriff, visited with Commissioner Peterson about a variety of issues.NOVEMBER 8, 2013Chairman Pippin stopped in for a short while in the morning.Commissioner Peterson was in the office in the morning.The letter was sent out this morning to Choice Aviation asking if they would like to sell their fuel equipment that is currently located at the Glasgow Airport, and their selling prices. Alice Redfield, Opheim EMT, stopped in to ask about the agreement with FMDH regarding the ambulance services in Valley County. She wanted to know what type of services or benefits the Opheim ambulance group qualified for through this agreement.NOVEMBER 12, 2013The Board of County Commissioners met in regular session in the office of the Commissioners with Chairman David L. Pippin, members Bruce H. Peterson and David Reinhardt and Recording Secretary Joanne Strommen present. LeRoy Kountz stopped in and visited with the Commissioners about his claim against Valley County regarding the Page gravel pit. Wayne Waarvik, Jr., Valley County Road Supervisor, Paul Tweten, Valley County Road Administrator, and Rick Seiler, Valley County DES Coordinator, joined the meeting to discuss the Whatley Bridge Extension. Paul Tweten, Valley County Road Administrator, handed out some documentation indicating that the bridge repairs may only cost the County about $54,000. Commissioner Reinhardt joined the meeting.Commissioner Peterson questioned whether the County should be spending all this money to replace this bridge that only affects about ten or twelve families in that area, and there is another route that can be taken to bypass this bridge. He said they need to question whether the $450,000 federal money should be used for this too. He said he understands that this is a good deal for Valley County to get this bridge fixed at $450,000, with only a cost of $54,127 to Valley County. Discussion followed.Commissioner Peterson said that the Road Department needs to decide what their priorities are and what needs to be done first on their list of wants. He said they are looking at replacing three more bridges in Valley County with TCEP funds too, and that match money has to come from somewhere. Discussion followed. Mr. Waarvik said that he didn't know how the Road Department was going to run when there is no FEMA disaster money supplementing their budget.Chairman Pippin said that he didn't think it would cost as much to run the department when there are not so many disaster projects to repair.Commissioner Reinhardt said that he wasn't sure he agreed because the cost of everything continues to rise and so will the Road Department's budget. Discussion followed.Chairman Pippin said that a decision on this project is scheduled on tomorrow's agenda.101 VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 Chairman Pippin said that he wanted the group to know that he attended a meeting with the BLM in Malta last week and the BLM is proposing to add 5,000 acres to their Wilderness designation area. He said that he needed to investigate if Valley County has a road right-of-way in the proposed 5,000 acres that is being considered. Discussion followed.The road group left the office.Dan Carney, Fire Marshall, joined the meeting.Mr. Carney said that HiLine Ford has offered to donate a 2008 Ford, F450, 2x2, flat bed pickup to the Long Run Fire Department. He said that he believed this truck should go to the Opheim fire department as they need a small truck. He said the truck will have a flat bed on it but the tank and pumps will have to be purchased by Opheim. Commissioner Peterson asked if Mr. Carney had spoken with Bob Hanson, Long Run Fire Department Chief, about this and Mr. Carney said yes, Mr. Hanson was also in agreement to give it to Opheim. Chairman Pippin phoned Mr. Hanson to verify that he was aware and in agreement to these plans and that was true. After some discussion the Commissioners all agreed that it would be fine to accept the truck and give it to the Opheim fire department. Mr. Carney will contact the Opheim fire department and he left the office. Commissioner Peterson left the office to participate in a telephone conference with some members of the Eastern Montana Community Mental Health Center (EMCMHC) regarding some state regulations and mental health funding.Mark Sullivan, Tom Flowers and Drew Henry, Fish Wildlife and Parks joined the meeting.Chairman Pippin thanked them for coming and said that it is important that Valley County stays in contact with these groups because there are a lot of issues right now being decided that may have quite an effect on the Valley County land owners. A variety of issues were discussed. Mr. Sullivan said that they are currently working on the Buffalo Coulee conservation easement for the Potter family. He said that this area will continue to stay in ranch management and the taxes will stay the same and they will not reduce any livestock numbers or AUMs. The grazing will be organized through a rest rotation process. Hunting must be allowed to the public and they must allow hunters access the this property. He said the Fish Wildlife and Parks Commission will have the final approval, and maybe by March, 2014, they will have that final approval. Discussion followed. Mr. Henry said that FW&P is not in the cattle business, but in the habitat preservation business. Discussion followed.The group discussed a current issue with the reintroduction of buffalo and the problems that they foresee with that.Commissioner Reinhardt asked what the difference was between the conservation easements and the wetland easements. Mr. Henry said that the biggest difference is where the money comes from to purchase these easements. The conservation easement money comes from hunters' dollars. The conservation easements stay in the ownership of the rancher but they must allow access to the public for hunting. The wetland projects receive the money up front and maintain the control and must maintain the wetland habitat, but the owner maintains all control and there is no requirement for hunting. Chairman Pippin voices some frustration when State school sections are included in the easements or wetland projects because the public loses the right to use that land for leasing or grazing. Discussion followed.Mr. Flowers said that they had met with Loren Albus a while back and gave him some options to control his elk problems. He said that they may consider setting up a special hunting area on those properties that the land owners would allow. After some discussion Mr. Flowers said that they want the land owners to call their office if they are having problems such as this. They do not want this damage done to land owners and they want to help them with these issues. He said if the Commissioners hear of these complaints, please send those people to the FW&P office. VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 102 The group discussed some sightings of moose in the Hinsdale area. Chairman Pippin asked if there is ever anything going on regarding the wolves and bison issue, please let the Commissioners know. Mr. Flowers said that free roaming bison is off the table to manage bison. He said they sold over 19,000 wolf tags in the State of Montana. Mr. Sullivan said that there is no wolf or mountain lion hunting allowed on the CMR which he believed was a problem in maintaining those numbers, so they are trying to get some special hunts on CMR to manage those species. Discussion followed.Mr. Sullivan said that there is a sage-grouse meeting in Glasgow November 20th that the Commissioners may want to attend. Chairman Pippin said that Valley County does not want to allow any roads to be closed on the CMR or on BLM land. He said that those agencies have to follow county policy and request any road closures. Commissioner Reinhardt said that the sage-grouse numbers seem to stay about the same as long as the ground cover stays about the same. He asked why they don't stop the hunting to increase numbers.Mr. Henry said that studies have shown that changing the hunting would not change the numbers. The difference is made by making better habitat for them to live and hide. He said the licenses that are given amounts to about 2% of the population. Mr. Flowers said that it is important that local people make their comments and attend these meetings because that is the only time the federal government listens. The group left the office. The meeting was adjourned at 3:30 p.m.ATTEST: ATTEST: Lynne Nyquist, Clerk David L. Pippin, ChairmanNOVEMBER 13, 2013The Board of County Commissioners met in regular session in the office of the Commissioners with Chairman David L. Pippin, members Bruce H. Peterson and David Reinhardt and Recording Secretary Joanne Strommen present. The Commissioners left the office to attend the Department Heads meeting from 9:00 a.m. to 10:15 a.m. this morning.Chairman Pippin began Discussion and Decision at 10:30 a.m. Chairman Pippin asked for any additions and/or deletions to the agenda and Commissioner Reinhardt said that he wanted to add the Detention Center freezer to the agenda and it was so noted. There was no public comment submitted.There were no Notices of Employment/Terminations submitted for action.The first item on the agenda was Airport Business.Chairman Pippin said he had received an email from Airport Commission member Darrel Morehouse listing the sale prices for the equipment at the Airport that is owned by Choice Aviation. Mr. Morehouse said that the Airport Commission had reviewed the list and thought the prices were fair. Mr. Morehouse had found two new fuel trucks costing $80,000 and $70,000, but they were bigger and more than what Valley County needed. Commissioner Peterson said that there was some equipment listed that STAT Air said they would like to purchase for their use and if the County needs to use that equipment, it would be available for the County to use.103 VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 The Commissioners reviewed and discussed the list of equipment and costs.The Commissioners agreed that they would wait for some direction from the Airport Commission before any action is taken. The County Treasurer's Report for October 31, 2013, was the next item on the agenda.A motion was made by Commissioner Peterson, seconded by Commissioner Reinhardt and passed unanimously to sign the Valley County Treasurer's Report for the month ending October 31, 2013. The next item on the agenda was the Notice of Public meeting for Resolution No. 31-2013 Resolution Adopting Regulations for the Application & Review of Buildings for Lease or Rent.A motion was made by Commissioner Reinhardt to publish the following Notice in the local paper. The motion was seconded by Commissioner Peterson and passed unanimously. NOTICE OF PUBLIC HEARINGA public hearing will be held by the Board of County Commissioners at 10:00 a.m. on December 3, 2013, in their office at the Valley County Courthouse, 501 Court Square, Glasgow, Montana. The purpose of the hearing is to obtain public comments regarding a Resolution adopting regulations for the application and review of buildings for lease or rent under the authority of Title 76, Part 8, MCA. For further information, please contact the Valley County Commissioners at 228-6219, or René Clampitt, Valley County Planner, at 228-6222.DATED this 13th day of November, 2013.David L. Pippin, Chairman Board of County CommissionersATTEST:Lynne Nyquist, Clerk (Published November 20th and 27th, 2013,)The next item on the agenda was the AT&T Tower Agreement.Chairman Pippin said that AT&T had submitted a lease agreement paying the County $750 per month with a 3% annual increase. This document will need to be reviewed again by Nick Murnion, Valley County Attorney. He said that he understands that the Town of Fort Peck is being paid over a $1,000 per month for a cell tower lease. He said that perhaps the property in Fort Peck is worth more than that in Glasgow and that is why the lease amount is higher. Valley County has another cell tower located at the same site and we are getting $750 per month, but no annual increase rate established. Commissioner Peterson asked what the length of the agreement was and it is a five year renewable lease. Discussion followed. Paul Tweten, Valley County Road Administrator, and Rick Seiler, Valley County DES Coordinator, joined the meeting.It was agreed that the agreement will be taken to Mr. Murnion to review and once he is agreeable the Commissioners will then take action. The Whatley Bridge Extension was the next item on the agenda. Commissioner Peterson asked Mr. Tweten if he was comfortable that the Road Department's budget can handle the cost for the Whatley Road Bridge extension project, except $54,127. Mr. Tweten said yes, they have the FEMA funds that will be coming in for this project and some remaining funds from previous FEMA projects that will cover the majority of the cost. A motion was made by Commissioner Peterson to accept the bid from TCA Inc. for a total of $453,037.00, for the construction of the Whatley Road Bridge Extension. The motion was seconded by Commissioner Reinhardt and the motion passed unanimously. VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 104 Chairman Pippin said that the balance of $54,127 needs to be paid from another fund because the Road Department does not have the funds in their budget for this amount. He suggested that half this money be paid out of Local Option and half be paid out of PILT funds. Commissioner Peterson said he would like these funds to come out of the Six County funds and Commissioner Reinhardt agreed with that. Mr. Tweten said that they paid for the sand shed out of that fund. Discussion followed. A motion was made by Commissioner Reinhardt to pay $54,127 out of Fund #4045, Six County funds. The motion was seconded by Commissioner Peterson and it passed unanimously. The remainder of that cost will be paid out of FEMA funds and the Road Department's budget. Mr. Seiler said that they will have to close that road when the project begins. Commissioner Reinhardt said that they should get a message put out on the radio right away that tells people about the project and that the road will be closed in the near future so people in the area can plan accordingly. Mr. Tweten and Mr. Seiler left the office. The added agenda item of the Detention Center's freezer was the last item up for discussion. Commissioner Reinhardt said he had gotten a quote from Dale Plumbing for $28,612 and from Hi-Line Refrigeration for $28,700. He said Dale Plumbing is requiring that there be a concrete cap poured in addition to their bid, so their bid will actually cost more. Commissioner Reinhardt said he would like to take Hi-Line Refrigeration's bid. He reviewed the project. Commissioner Peterson asked if this was going to be paid out of the Sheriff's budget and Commissioner Reinhardt said he didn't think the Sheriff had enough to fund the whole project. Discussion followed.Commissioner Reinhardt called Glen Meier, Valley County Sheriff, to verify how much money he would have for the project. A motion was made by Commissioner Reinhardt to accept Hi-Line Refrigeration's bid of $28,700 to install a walk-in freezer for the Detention Center to be paid with $10,000 coming from the Sheriff's Commissary fund and the balance of $18,700 to be paid out of Local Option Tax. The motion was seconded by Commissioner Peterson and it carried unanimously. Commissioner Peterson said that he would like the Commissioners to schedule a monthly viewing of a safety video to support the Safety Coordinator's endeavor to promote safety for Valley County. The Board was in agreement to do that. The meeting was adjourned at 12:10 p.m.ATTEST: ATTEST: Lynne Nyquist, Clerk David L. Pippin, ChairmanNOVEMBER 15, 2013Chairman Pippin was in the office for a while in the morning. Chairman Pippin signed the Notice of Award to TCA Inc. for the Whatley Road Bridge Extension project. Commissioner Peterson stopped by after attending the Library Board meeting this afternoon.NOVEMBER 18, 2013The Board of County Commissioners met in regular session in the office of the Commissioners with Chairman David L. Pippin, members Bruce H. Peterson and David Reinhardt and Recording Secretary Joanne Strommen present. Glen Meier, Valley County Sheriff, visited with the Commissioners about a variety of issues.105 VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 Chairman Pippin attended the Airport Commission meeting at 5:30 p.m.The meeting was adjourned at 1:30 p.m.ATTEST: ATTEST: Lynne Nyquist, Clerk David L. Pippin, ChairmanNOVEMBER 19, 2013The Board of County Commissioners met in regular session in the office of the Commissioners with Chairman David L. Pippin, members Bruce H. Peterson and David Reinhardt and Recording Secretary Joanne Strommen present. Mark Combs visited with Commissioner Peterson about the shooting range on Valley County land located near the Valley County Airport. Mr. Combs said their shooting range bylaws do not allow any hunting on the shooting range property, but he wanted to know how the County handles hunting on County land. After some discussion Commissioner Peterson said he would discuss this with the other Commissioners and get back to Mr. Combs with their decision. Mr. Combs left the office. Commissioner Peterson informed the Board that he will be out of the State of Montana effective Wednesday afternoon, November 27, 2013, through Sunday, December 1, 2013.Chairman Pippin joined the meeting.Stan Ozark, KLTZ/Mix 93, joined the meeting. Chairman Pippin began Discussion and Decision at 10:35 a.m. There were no additions and/or deletions to the agenda.There was no public comment submitted. A motion was made by Commissioner Peterson authorizing the Chairman to execute a Notice of Employment for Lawrence Mires as a temporary, part-time Transporter for the Sheriff’s Office beginning November 14, 2013, at $11.76 per hour. The motion was seconded by Chairman Pippin and it passed.The next item on the agenda was airport business.Chairman Pippin said that the Airport Commission is looking at purchasing some equipment from Choice Aviation (Choice) and has made Choice an offer on that equipment. The Airport Commission is looking at the employment applications and will contact each individual that is interested in the positions and give them more information to make sure they are aware of the location and the possible salary range. There is no action needed at this time regarding the Valley County Airport.The County Treasurer's Applications for Cancellation of Taxes was the next item on the agenda. A motion was made by Commissioner Peterson, seconded by Chairman Pippin and passed authorizing the Chairman to sign an Application for Cancellation of Taxes No. 0219 for ($150.00) for Floyd Nelson, Jr. to refund for T.V. and Refuse assessments because there are no improvements on this property. A motion was made by Commissioner Peterson, seconded by Chairman Pippin and passed authorizing the Chairman to sign an Application for Cancellation of Taxes No. 0220 for ($155.00) to Elvon Heitman, Jr. for a refund of SID assessments because there are no improvements on this property. A motion was made by Commissioner Peterson, seconded by Chairman Pippin and passed authorizing the Chairman to sign an Application for Cancellation of Taxes No. 0221 for ($928.63) to Hi-Line Ford LLC. because DOR made an adjustment to their property changing it from a car showroom to a warehouse. VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 106 A motion was made by Commissioner Peterson, seconded by Chairman Pippin and passed authorizing the Chairman to sign an Application for Cancellation of Taxes No. 0222 for a total of ($267.04) to Gary Martin for a refund due to a transfer of property. A motion was made by Commissioner Peterson, seconded by Chairman Pippin and passed authorizing the Chairman to sign an Application for Cancellation of Taxes No. 0223 for a total of ($202.68) to Maureen Turner giving her the low income deduction. A motion was made by Commissioner Peterson, seconded by Chairman Pippin and passed authorizing the Chairman to sign an Application for Cancellation of Taxes No. 0224 for a total of ($569.31) to School District #13 because the property should have been exempt from SID fees. A motion was made by Commissioner Peterson, seconded by Chairman Pippin and passed authorizing the Chairman to sign an Application for Cancellation of Taxes No. 0225 for a total of ($164.15) to Valley County for a refund for assessments, other than water, for St. Marie Unit 366A. A motion was made by Commissioner Peterson, seconded by Chairman Pippin and passed authorizing the Chairman to sign an Application for Cancellation of Taxes No. 0226 for a total of ($164.15) to Valley County for a refund for assessments, other than water, for St. Marie Unit 366B. A motion was made by Commissioner Peterson, seconded by Chairman Pippin and passed authorizing the Chairman to sign an Application for Cancellation of Taxes No. 0227 for a total of ($330.00) to Tom and Linda Stathos for a refund for the T.V., Refuse and water assessments because there are no improvements on this property. A motion was made by Commissioner Peterson, seconded by Chairman Pippin and passed authorizing the Chairman to sign an Application for Cancellation of Taxes No. 0228 for a total of ($42.72) to Robert J. Kirby for a refund due to PTAP applied. A motion was made by Commissioner Peterson, seconded by Chairman Pippin and passed authorizing the Chairman to sign an Application for Cancellation of Taxes No. 0229 for a total of ($120.00) to Kim Webster for a refund for the Refuse assessment. A motion was made by Commissioner Peterson, seconded by Chairman Pippin and passed authorizing the Chairman to sign an Application for Cancellation of Taxes No. 0230 for a total of ($129.03) to Nina Reddick for a refund due to PTAP applied. The next item on the agenda was the Strategic Crisis Intervention Grant Contract. Commissioner Peterson said this is the annual contract for the reimbursement contract for mental health expenses. A motion was made by Commissioner Peterson directing the Chairman to sign Contract No. 14-331- 74073-0 between the Montana State Department of Public Health and Human Services, Addictive & Mental Disorders Division and Valley County for Strategic Crisis Intervention effective July 22, 2013 through June 30, 2014. The motion was seconded by Commissioner Reinhardt and it passed unanimously.Commissioner Reinhardt joined the meeting.The Growth Policy was the next item on the agenda.Chairman Pippin said that Valley County's Growth Policy needs to be updated and he would like to schedule a meeting with René Clampitt, Planner/911/GIS Supervisor, and the Commissioners to discuss the update. The group discussed the update the City of Glasgow is currently going through with their Growth Policy.The next item on the agenda was the delinquent tax deed property.Commissioner Reinhardt verified that if the County takes the St. Marie Units which are members of the North Valley County Rural Water District, it will cost about $60 per month for those units as soon as the County takes them. He said currently there are sixteen units that have the water district charges and he would recommend the County take the Country Club and the Chapel and Annex, even though they will have the monthly water charge. Commissioner Reinhardt will also check with the Refuse District to see why there are Refuse District fees being assessed on some of these old buildings at St. Marie. After some discussion it was agreed by the Commissioners to send a list of the tax deed property to Richland County Title to begin the title searches and then start the tax deed process when the searches are completed. 107 VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 Mr. Ozark left the office.The Commissioners received a letter from Hud and Charlotte Huddleston informing the Board of a "harassment incident" and requested that the Commissioners consider the Hudleston's previous request to close the alleys adjacent to their property. The meeting was adjourned at 12:10 p.m.ATTEST: ATTEST: Lynne Nyquist, Clerk David L. Pippin, ChairmanNOVEMBER 21, 2013The Board of County Commissioners met in regular session in the office of the Commissioners with Chairman David L. Pippin, members Bruce H. Peterson and David Reinhardt and Recording Secretary Joanne Strommen present. Martin DeWitt, Executive Director, and Guy Hopkins, Regional Planner, for Great Northern Development Corporation (GNDC) joined the meeting. Mr. DeWitt said that they were visiting all the members of GNDC making sure they were aware of all the services that GNDC can provide for them. He continued to review the several programs and grant and loan opportunities they provide. He said GNDC covers six counties in Northeastern Montana, Valley, Roosevelt, Sheridan, Daniels, McCone and Garfield Counties. GNDC provides business counseling to small business owners and entrepreneurs through their Small Business Development Center. Mr. DeWitt described the counseling and training programs they can provide. Chairman Pippin asked if there was money available through this program for the safety program that Valley County and three other GNDC member counties could take advantage of. He said there is a limitation for this program that the business must have less than fifty employees. He said that GNDC would probably consider bringing in some safety training for the Counties. Discussion followed. Mr. DeWitt said they have $5.3 million in their loan pool that is available for businesses at low interest. A business can get up to $100,000 if they qualify. He said one purpose of this program is to attract and retain businesses into a Montana community. He reviewed some of the programs and what they can provide. The local city or county applies for this grant and then the funds are granted to the city or county and then loaned to the business. These funds go into the community to promote economic development and the money is then paid back to GNDC to continue the revolving loan fund and pay for the administrative services. Discussion followed regarding the various loan programs.Mr. DeWitt said the Brownfield Program is a program that helps communities to address sites that are suspect to be contaminated. Most common contaminates in this area they are finding are hazardous substances or petroleum contamination and such as asbestos and underground petroleum leaks. There is $750,000 available to do an assessment on property that are suspect to be contaminated and estimate the cost for the cleanup. They have another program that will then provides $1.5 million dollars to clean up the hazardous substance. He said quite often counties and cities use these funds to clean up delinquent tax property and get that property back on the tax rolls. This money is free to the property owners and the non-profit groups in addition to government entities. Discussion followed.Mr. DeWitt said the Brownfield Program also loans out money to for-profit businesses to clean up contaminated sites and the interest is very low for those loans. Mr. DeWitt said GNDC provides free grant writing services to their county members. If the grant application is successful, GNDC will administer it at a low cost. Mr. DeWitt said they have a housing program to put together some low income housing plans and he thought the City of Glasgow was using that program. He said they would do a local housing study and then see what needs to be done to either clean up the low income sites through demolition or provide low income loans for rehabilitation. The Eastern Montana Impact Coalition (EMIC) program was organized between four Eastern Montana economic development regions, a total of sixteen counties, to address the impacts of energy development. VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 108 This organization will collaboratively go after State funding to address local impacts. Discussion followed. Mr. DeWitt said that there is a Planner with EMIC that will come and assist Counties to review and help update their Growth Policies.Chairman Pippin said that the oil boom may not reach Valley County but it will impact Valley County and we need to update our Growth Policy and be ahead of the curve. Discussion followed. Mr. DeWitt said they encourage everyone to talk to their congressional delegation to get the needed support for Eastern Montana to address the oil impacts. Discussion followed regarding some past delegation that was requiring the impact funds to be reallocated to the communities that are actually being impacted. TSEP funding was discussed and the 18 month holiday exclusion for the oil companies. Mr. Hopkins said the oil activity should no longer be called a "boom", but it is an industry that is here to stay, maybe fluctuate, but to stay. Discussion followed.Chairman Pippin said that he has thought about a truck bypass to improve safety for this community and asked if there was any ideas they may have to improve our public health services. Commissioner Reinhardt said he would like to make sure the Growth Policy is balanced and only has necessary requirements. Permits should be required as a need to know what construction is going on in the County for emergency services. We don't want to infringe on property rights and remember that these policies could affect businesses. Mr. Hopkins said that he has always considered the Growth Policy as the baseline document and the subdivision regulations, permitting and all other plans come from the Growth Policy. A County's Growth Policy should be looked at every year to see if anything has changed and what needs to be updated. Mr. Hopkins asked that the Commissioners send him a copy of Valley County's Growth Policy for him to review and then they will set up an appointment to discuss the next action to be taken. René Clampitt, Planner/911/GIS Supervisor, joined the meeting and discussed the Growth Policy with Mr. Hopkins and got him the documents he requested. Mr. DeWitt and Mr. Hopkins left the office. A motion was made by Commissioner Reinhardt authorizing the Chairman to sign FY2014 Extension Services Agreement between Montana State University Extension and Valley County for the funding and operation of Extension at county contribution amount of $54,153.20. The motion was seconded by Commissioner Peterson and passed unanimously.The meeting was adjourned at 3:30 p.m.ATTEST: ATTEST: Lynne Nyquist, Clerk David L. Pippin, ChairmanNOVEMBER 21, 2013Chairman Pippin was in the office intermittently throughout the day. Chairman Pippin monitored the telephone system upgrade this afternoon that gives Valley County more telephone lines for incoming and outgoing calls.NOVEMBER 22, 2013The Board of County Commissioners met in regular session in the office of the Commissioners with Chairman David L. Pippin, member Bruce H. Peterson and Recording Secretary Joanne Strommen present. 109 VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 A motion was made by Commissioner Peterson, seconded by Chairman Pippin and passed authorizing the Chairman to sign the Lien Satisfaction for Tina Palm who has met the CDBG obligations for the following property:Lots 5 and 7, Block 3, Original Townsite of Hinsdale, Montana, according to the official plat thereof on file and of record in the office of the Clerk and Recorder of Valley County, Montana.A motion was made by Commissioner Peterson directing the Chairman to sign the MDT Aeronautics Division Loan and Grant Program, for State Fiscal Year 2015, Application for Assistance for an Aeronautics Grant request of $6,944 and an Aeronautics Loan request of $6,944 for the Wildlife Hazard Assessment and Wildlife Hazard Mitigation Plan. The motion was seconded by Chairman Pippin and it passed. A motion was made by Commissioner Peterson directing the Chairman to sign the MDT Aeronautics Division Loan and Grant Program, for State Fiscal Year 2015, Application for Assistance for an Aeronautics Grant request of $25,000 and an Aeronautics Loan request of $25,000 to install a 12,000 gallon jet A and 100LL above ground fueling system(s). The motion was seconded by Chairman Pippin and it passed. A motion was made by Commissioner Peterson directing the Chairman to sign the MDT Aeronautics Division Loan and Grant Program, for State Fiscal Year 2015, Application for Assistance for an Aeronautics Grant request of $100,000 and an Aeronautics Loan request of $100,000 to acquire Jet A 100LL fueling trucks; acquire the existing fueling system credit card system and hose reels; and construct a 120' x 100' revenue generating hangar. The motion was seconded by Chairman Pippin and it passed. The meeting was adjourned at 10:15 a.m.ATTEST: ATTEST: Lynne Nyquist, Clerk David L. Pippin, ChairmanNOVEMBER 25, 2013The Board of County Commissioners met in regular session in the office of the Commissioners with Chairman David L. Pippin, members Bruce H. Peterson and David Reinhardt and Recording Secretary Joanne Strommen present.Chairman Pippin left the office to make a tour of South Valley County. Glen Meier, Valley County Sheriff, visited with the Commissioners about an incident this past weekend involving two of his deputies and some damages done to the Deputies' vehicles. Wayne Waarvik, Jr., Valley County Road Supervisor, visited with the Commissioners about supplying gravel for some of the construction sites that will need maintenances for TransCanada Keystone Pipeline project if it is approved. Marv Bethea, EMS Trust, visited with the Commissioners about the development at St. Marie. He said that he has just received a judgment on a court case he has been involved with Pat Kelly. He said there may be a Sheriff Sale on some property in Tract 4 and Mr. Bethea is interested in developing the property in Tract 5. He reviewed some of the different groups involved at St. Marie and said that he would like to set up a meeting with all three Commissioners to update them on his plans for St. Marie. After some discussion it was agreed to schedule a meeting for mid December and Mr. Bethea left the office.Jim and Debbie DeGreek visited with Commissioner Reinhardt about some property in St. Marie that had a large accrual of delinquent taxes and questioned why there was Refuse District fees on this property when it has been unusable for more than twenty years. Mr. DeGreek said they were looking at the property to put a tax lien on it. Commissioner Reinhardt said he would look into the Refuse District fees with the Refuse District Board and Mr. and Mrs. DeGreek left the office. The meeting was adjourned at 3:00 p.m. VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 110 ATTEST: ATTEST: Lynne Nyquist, Clerk David L. Pippin, ChairmanNOVEMBER 26, 2013The Board of County Commissioners met in regular session in the office of the Commissioners with Chairman David L. Pippin, member and David Reinhardt and Recording Secretary Joanne Strommen present. Commissioner Peterson attended the Eastern Montana Community Mental Health Center (EMCMHC) Board meeting in Miles City today. Dora Jean Beil, Refuse District/Airport Commission Secretary, visited with Chairman Pippin about the Valley County Airport Commission meeting held yesterday.Jake Crouse, St. Marie, visited with Chairman Pippin about the ownership of property at St. Marie and his theory that he owns the land around his condominium unit. Mr. Crouse said he has been paying taxes on the property for several years. Commissioner Reinhardt joined the meeting.Wayne Waarvik, Jr., Valley County Road Supervisor, joined the meeting and visited with the Commissioners about a variety of road issues.Bob Ludwick, Rosco Steele visited with the Commissioners about the position of the Airport Manager that is currently being advertised. Mr. Ludwick was given an employment application and he left the office. A motion was made by Commissioner Reinhardt authorizing the Chairman to execute an Application and Permit to Use Right-of-Way No. 610 between Valley County and Nemont Telephone Cooperative, for the construction of an underground utility line located at 728 Rock Creek Road, located in Section 25, Township 32 North, Range 36 East. The motion was seconded by Chairman Pippin and it passed.A motion was made by Commissioner Reinhardt authorizing the Chairman to execute a Notice of Employment for Andrew Lam as a permanent, part-time Driver for the Transits giving him a pay increase of $.50 because he received his CDL endorsement, effective November 22, 2013, at $11.74 per hour. The motion was seconded by Chairman Pippin and it passed.A motion was made by Commissioner Reinhardt authorizing the Chairman to execute a Notice of Employment for Chad Matthew Remmich as a permanent, full-time Deputy for the Sheriff's Office increasing his salary to 88% of Sheriff's salary, effective November 17, 2013. The motion was seconded by Chairman Pippin and it passed.A motion was made by Commissioner Reinhardt, seconded by Chairman Pippin and passed unanimously authorizing the Chairman to sign an Application for Cancellation of Taxes No. 0231 for a total of ($129.03) for David and Patricia Rexhausen. The taxpayer qualified for PTAP and was given that credit. Chairman Pippin phoned Dave Miller, from the St. Louis Regional Airport, East Alton, Illinois, which is an airport that is on "inactive" status with their Part 139 certification. The Commissioners wanted to get some information in regards to what the Valley County Airport is going to do with their Part 139 designation. Mr. Miller said that he would recommend that the County keep their Part 139 designation and not give it up for a couple reasons. If the County is going to keep up all the requirements anyway and continuing with all the documentation, then there is no reason not to continue with the designation. If the County goes to the inactive status then the FAA only does an inspection about once a year to eighteen months. He said another reason to keep Part 139 is it documents good safety and a very good risk management tool. Commissioner Reinhardt said that he had visited with some FAA inspectors a couple weeks ago and those inspectors were the ones who encouraged Valley County to give up their certification so there is no chance it will be taken away during the transition period. Commissioner Reinhardt said he was told that when the County was ready to get the certification back, there would be no problem. Discussion followed.111 VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 Mr. Miller said that he would want verification from the FAA that this was truly an option. He said that having the Part 139 designation is very good for exposure to liability and airplane pilots like to go to airports that have Part 139 designation because they know the airport is maintained at that level. He said that it might make a difference on the cost of insurance too. Discussion followed. Mr. Miller said that there is an organization, American Association of Airport Executives (AAAE), that puts on some excellent workshops that he would recommend the County Commissioners attend on legal issues associated with airports. Chairman Pippin thanked Mr. Miller for his information and the call came to an end. Commissioner Reinhardt left the office.Sam and Tony Gundermann visited with Chairman Pippin about a road issue. Paul Tweten, Valley County Road Administrator, joined the meeting and visited with the Gundermanns and they left the office. Virgil Nelson visited with Chairman Pippin.Commissioner Reinhardt returned to the office.Darrel Morehouse, Airport Commission Board member and Dora Jean Beil, Refuse District/Airport Commission Secretary, joined the meeting. Chairman Pippin called Mark Gabel, FAA Airport Certification Safety Inspector, to participate in a conference call with the group. Chairman Pippin said they called today to inquire about the process of surrendering the Part 139 certification in comparison to taking an inactive status. Mr. Gabel said that going to the inactive status changes the inspections to only being done on an annual basis but all the other requirements are still in place and must be met. Under this status the FAA does surveillance inspections, meaning the FAA just inspects at random times within a two year period to make sure the airport is in compliance. He said that they actually contemplated that option with the Valley County Airport, but it didn't seem like it was giving the airport anything extra. Chairman Pippin said that they are concerned that if the Part 139 certificatation was surrendered, it would be a very difficult task to get it back again. He asked if there were any other airports that have surrendered their certificate and how that went for them.Mr. Gabel said that he was an Operation Superintendent at the Billings Airport for twenty five years. When Part 139 regulations changed he worked with a lot of the Montana airports to get them compliant with the new regulations and he is now an Inspector for Part 139. He said he weighed all the options and it seemed that surrendering the Part 139 certification would be the best thing for the Valley County Airport. Mr. Gabel said the number one thing is that the airport must maintain compliance if they go inactive or stay as Part 139 certified. If all the requirements are not met, then the FAA is subject to enforcement actions. There are two means of enforcement, one is administrative which is a letter of correction, then a letter of warning and then if the corrections are not met then the Part 139 certification is revoked and possibly a monetary penalty. He said that Valley County has had their Part 139 certification since the rewrite of 2005. The other means of enforcement is a letter of investigation is sent out, information is gathered and that package of information is forwarded onto the legal department and they handle it from there. I want all counties aware of this process because since 2005 all the counties were in compliant. He said at this point Valley County has to decide if they want to surrender or maintain the Part 139 certification. Discussion followed. Chairman Pippin said that they look at the maintaining of Part 139 as the expensive part. The Airport Commission Board is in charge of making these decisions. Chairman Pippin said that he feels that the Valley County Airport will be a better airport if the County continues with the Part 139 certification. He asked how many other airports have surrendered their Part 139 certification.Mr. Gabel said that Glendive and Miles City are looking at surrendering their Part 139 certification but we told them to hold on until after the first of the year as long as they are maintaining their compliance. They cannot hold onto their certificate and turn it over to the FAA when they show up for an inspection. The airport is responsible to maintain the requirements or be penalized. When they do their inspection VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 112 they still look back and the requirements must have been met. He said they want everyone to know that there is a cost to maintain the certification. Mr. Gabel asked if Valley County had visited with the Wolf Point Airport and Chairman Pippin said he has. He said that Wolf Point's theory is to use the Part 139 to maintain their funding. Mr. Gabel said that they want the airports to maintain safety regardless, and not rely on the FAA Inspectors to be the bad guys. He just wants the airports to be run at the highest standards of safety. Discussion followed. If Valley County surrenders their Part 139 certificate than the safety compliance is turned over to the Airport District Office (ADO) and he makes sure the grant assurances are met to receive federal funds. He said the County still has the obligation to meet safety compliance measures.Commissioner Reinhardt asked if the Part 139 certification have an effect on our ability to get grants.Mr. Gabel said that he would suggest you contact Dave Stellen, ADO, and ask him that question. Mr. Gabel's office is not supposed to get into the funding aspects. Discussion followed.Mr. Morehouse said because Choice Aviation is leaving the Valley County Airport and it will then become a county run airport starting December 23, 2013, does that trigger a Part 139 inspection right away. Mr. Gabel said that the requirements for Part 139 is that any changes made to an airport are supposed to be submitted thirty days in advance and approved by the Part 139 Office before any changes are made. He said they are aware that this possibility may be happening, so he is not terribly concerned about that timeline. He asked that Valley County send him an email documenting this change and he can review it and stamp it. Mr. Gabel said that is the easy part. The hard part will be getting everyone working at the airport trained, unless you are using the same personnel to run it and he was told that Valley County is going to hire two of the current employees who are trained and certified already. Mr. Gabel said that would meet the necessary requirements then. Discussion followed.The phone call came to an end and Mrs. Beil and Mr. Morehouse left the office.The meeting was adjourned at 3:30 p.m.ATTEST: ATTEST: Lynne Nyquist, Clerk David L. Pippin, ChairmanNOVEMBER 27, 2013Commissioner Peterson will be out of the State of Montana effective Wednesday afternoon, November 27, 2013, through Sunday, December 1, 2013.Chairman Pippin was in the office in the morning. Claim Fund claims for the month of November were approved as follows;Vendor Claim # Amount ------3924 911 SUPPLY 60652 74.99 1798 AGLAND CO-OP 60575 201.63 3479 ALFRED SCHMITT 60566 150.00 2853 ALL SEASON HOME CENTER 60576 1,772.52 323 ALPINE ANALYTICAL, INC 60692 1,920.00 184 AMERICAN WELDING & GAS INC 60577 65.15 1734 APCO INTERNATIONAL 60693 69.00 558 ARCH'S TIRE & SERVICE 60578 1,750.00 3140 ASD HEALTHCARE 60557 173.00 60579 173.00 1190 ASSOC OF MONTANA TROOPERS 60580 25.00 3726 AVIS NEEDHAM 60511 102.00 3747 B.W. ST. CLAIR 60581 250.00 4402 BADGER CREEK WILDFIRE 60582 146.00 18 BELL MORTUARY INC 60586 1,250.00 75 BIG VALLEY WATER 60583 27.00 580 BILLINGS GAZETTE 60512 190.45 3928 BRENDA PEACHER 60513 42.00 4427 BS CENTRAL INC 60584 405.00113 VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 Vendor Claim # Amount ------182 CARQUEST AUTO PARTS 60585 3,606.56 3360 CENTURY LINK 60514 190.63 60587 1,148.58 4403 CHOICE AVIATION LLC 60588 2,625.00 677 CITY OF GLASGOW 60701 2,905.11 1095 COCA-COLA BOTTLING CO 60589 65.50 4621 CODE 3 PUBLIC SAFETY GEAR 60694 970.30 548 COLLEEN M PANKRATZ 60590 115.00 3680 CONNIE KAWASAKI 60567 150.00 4554 CONSOLIDATED TELECOM, INC 60695 1,875.00 4656 CYGNET ENTERPRISES NORTHWEST, INC 60591 2,114.45 225 D & G SPORTS & WESTERN 60592 722.69 409 D R DURELL CONSTRUCTION 60593 868.00 39 DALE PLUMBING & HEATING INC 60594 952.77 40 DAN OLSON DBA 60696 752.22 2740 DARLA SHIPMAN 60595 84.00 637 DEPT OF PUBLIC HEALTH & HUMAN SERVICES 60596 51.75 3931 DIANE PETERSON 60515 102.00 3110 DIGITAL-ALLY, INC 60697 35.00 4578 DILLON COLLINS 60597 96.80 4445 DJ &A PC 60598 504.80 3597 DTC COMMUNICATIONS INC 60516 750.00 260 EASTERN MONTANA MENTAL HEALTH CENTER 60599 250.00 634 ENVIRONMENTAL RESOURCE MANAGEMENT INC 60517 2,244.45 812 EZZIE'S WHOLESALE INC 60518 44,362.13 2757 FARM EQUIPMENT SALES 60600 356.02 226 FEWER PUMPING SERVICE 60601 125.00 4654 FISCAL-HEALTH PROGRAMS 60602 115.00 3076 FLICKS 60603 36.68 54 FOOD SERVICES OF AMERICA 60519 5,199.31 60604 5,216.27 57 FOSSUM READY MIX INC 60605 680.00 59 FRANCES MAHON DEACONESS HOSPITAL 60520 15,170.32 60606 245.42 206 FRANCES MAHON DEACONESS HOSPITAL 60607 2,182.92 4622 FRED LEISTIKO 60608 100.00 4455 FREEMAN AND GAFFNEY ASSOCIATES 60698 4,689.60 4655 G & J ENTERPRISES 60609 2,540.00 311 GAFFANEYS TOTAL OFFICE SOURCE INC 60610 2,888.61 66 GLASGOW AUTO SAFETY CENTER 60611 292.00 71 GLASGOW COURIER INC 60612 1,137.26 4299 GLOBALSTAR USA 60521 99.31 4657 GLORIA DOUCETTE 60613 22.60 4264 GREAT WEST ENGINEERING 60614 7,205.00 4015 HALVAR OLSTEAD 60568 150.00 442 HANSEN ENVIRONMENTAL DRILLING INC 60522 870.00 3772 HEALTH E WEB 60558 79.00 60615 79.00 392 HI LINE FORD INC 60616 1,500.77 3343 HINSDALE FIRE DEPT 60617 1,137.64 4650 IDCSERVCO BUSINESS SERVICES 60618 669.76 3763 IGAGE MAPPING CORP 60619 25.00 3896 INDUSTRIAL COMMUNICATIONS & ELECTRONICS 60523 4,387.25 2885 INTERSTATE BATTERIES 60620 106.95 1033 INTERSTATE ENGINEERING INC 60559 5,875.25 153 IRENE STANDING 60569 150.00 3576 J & M DISTRIBUTING 60621 213.42 3213 JAMES CARNEY CONSTRUCTION 60699 80,400.00 574 JIMISON JANITORIAL & CARPET CLEANING LLC 60622 1,240.00 4658 JOE'S TREE SERVICE 60623 350.00 572 JOHNSTONE SUPPLY 60624 383.68 4308 JON BLOCKHUS 60570 150.00 1407 KARLA THOMPSON 60625 256.59 3926 KIRK KOESSL 60571 150.00 368 KLTZ/KLAN INC 60626 190.00 95 KREISERS INC 60560 134.65 3152 KRESS WELDING & FABRICATION INC 60627 705.00 2619 L N CURTIS & SONS 60630 419.41 99 LAWSON PRODUCTS INC 60628 1,413.66 246 LEANNE FONTAINE 60629 25.00 96 LILA KULCZYK 60572 150.00 3133 MAPPING & PLANNING SPECIALISTS, INC 60524 1,802.25 60640 1,970.00 2975 MARJORIE JACOBSON 60632 120.00 101 MARKLE'S INC 60633 1,657.35 3818 MARTY WASSER 60573 150.00 413 MERCK SHARP & DOHME CORP. 60536 5,364.05 4660 METROCOUNT USA INC 60634 111.00 144 MIDWEST CANCER SCREENING 60635 85.75 4417 MIDWEST LABORATORIES INC 60636 76.40 4651 MILES CITY STAR 60537 236.55 3557 MILLER OIL CO 60637 420.00 VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 114 Vendor Claim # Amount ------3042 MOGAN'S SPRINKLERS 60638 75.00 540 MONTANA ASSOCIATION OF COUNTIES/MACO 60525 225.99 969 MONTANA COUNTY ATTORNEYS ASSOCIATION 60639 783.00 113 MONTANA DAKOTA UTILITIES 60641 3,144.14 3276 MONTANA DEPT OF AGRICULTURE 60631 50.00 874 MONTANA FOOD BANK NETWORK INC 60526 838.83 1160 MONTANA LEGISLATIVE SERVICES DIVISION 60642 340.00 2522 MSU DEPT ANIMAL & RANGE SCIENCES 60643 11.00 239 MSU EXTENSION SERVICE 60644 4,297.90 3144 NANCY GALLAHER 60645 24.86 200 NANCY HAMILTON 60646 11.77 4661 NASHUA FIRE DEPT 60647 116.68 3954 NATIONAL ASSOCIATION OF COUNTY HEALTH OF 60648 62.00 4653 NATIONAL JUDGES ASSOCIATION 60564 90.00 2601 NATIONAL SHERIFFS ASSOCIATION 60649 52.00 183 NEMONT TELEPHONE COOPERATIVE, INC 60527 4,746.75 165 NEWTON MOTORS INC 60650 403.18 272 NICKOLAS C MURNION 60651 164.20 4499 NORDISK SYSTEMS, INC 60528 3,832.00 706 NORTH VALLEY CO WATER & SEWER DISTRICT 60529 59.90 121 NORTHERN MONTANA TEXTILES SERVICES 60654 663.40 115 NORTHWESTERN ENERGY 60530 1,347.51 60653 8,255.00 120 NORVAL ELECTRIC CO-OP INC 60565 2,829.93 4662 OPHEIM FIRE DEPT 60655 145.85 4248 PARK GROVE BAR & CAFE 60531 576.00 3087 PAT NEULIEB 60532 1,233.00 60656 22.60 2143 PEGGY CORNWELL 60533 460.00 129 PETTY CASH 60700 130.77 131 PITNEY BOWES INC 60534 198.47 60661 478.98 135 PRO CO-OP 60535 550.91 60658 81.27 2636 PUBLIC SAFTETY CENTER INC 60657 495.57 257 QBS SAFEGUARD 60538 210.04 60659 505.04 201 QUILL CORPORATION 60660 134.95 593 RED HOT FIRE EXTINGUISHER SALES & SERV 60662 89.25 3803 REDS FIXIT SHOP LLC 60539 95.00 76 REYNOLDS 60663 683.22 251 RICK MOLVIG 60574 150.00 934 ROBERT PECCIA & ASSOCIATES INC 60540 3,770.00 219 SANOFI PASTEUR INC 60541 1,780.95 147 SCOTT'S TRACK 'N' WHEEL 60664 48.80 3910 SCOTTIE EXPRESS WASH INC 60665 500.00 262 SHELLEY BRYAN 60563 50.50 3132 SHERRY WRIGHT 60542 13.49 2661 SKYLARK TECHNOLOGY 60666 23,260.00 4404 SMITH MEDICAL PARTNERS 60667 198.77 47 ST MARIE CONDOMINIUM ASSOCIATION 60543 106.00 3423 ST MARIE VILLAGE OPERATIONS 60544 7.50 154 STATE BAR OF MONTANA 60668 150.00 472 STATE OF MONTANA 60669 205.27 3589 STERICYCLE, INC 60670 293.79 3693 STOUGHIE'S BAR AND GRILL 60545 888.00 162 SYSCO MONTANA INC 60546 589.88 163 T & R TRUCKING INC 60671 19,010.71 6 TAYLOR STORAGE 60672 1,600.00 788 TERRY LIGHTHIZER 60673 231.74 291 THE CHEMNET CONSORTIUM 60674 35.00 3282 THE HUNTING SHACK INC 60547 1,530.00 3902 THE OUTPOST 60548 1,568.00 3943 THERESA SHIPP 60549 102.00 2996 THOMPSON & SONS 60675 453.27 41 TIRE-RAMA SERVICE CENTER 60676 469.80 1074 TOWER DISTRIBUTION COMPANY 60562 345.83 680 TOWN OF OPHEIM 60561 50.00 171 TRACTOR & EQUIPMENT CO 60677 880.66 174 TRIPLE A GLASS INC 60678 400.67 787 U.S. POSTAL SERVICE/PITNEY BOWES 60682 963.13 3578 ULTIMATE SAFETY SOLUTIONS 60679 5,147.54 3139 UNITED STATES PLASTIC CORP 60680 170.15 77 VALLEY BUILDERS SUPPLY 60681 89.15 614 VALLEY CO TRANSIT 60683 1,229.10 617 VALLEY CO TREASURER 60550 15,049.82 674 VALLEY VIEW HOME 60684 32.00 3333 VICKY WETZ 60551 81.54 1087 VISA 60685 55.37 3023 VISA 60686 153.60 3559 VISA 60552 2,368.21 4061 VISA 60553 4,552.20115 VALLEY COUNTY COMMISSIONERS' JOURNAL NO. 33 Vendor Claim # Amount ------4652 VISA 60554 109.35 4050 VISA 7495 60555 1,941.54 1152 WAYNE WAARVIK JR 60687 41.00 187 WEST PAYMENT CENTER 60688 222.00 188 WESTERN DRUG INC 60689 15.69 32 WEX BANK 60556 175.60 190 WILLS OFFICE WORLD/RADIO SHACK 60690 781.49 193 ZERBE BROS INC 60691 5,258.82Total: 373,480.07Payroll for the month of November was approved in the amount of $366,287.45.

Valley County Commissioners' Journal No. 33 115

Details

Download

Copyright

We respect the copyrights and intellectual property rights of all users. All uploaded documents are either original works of the uploader or authorized works of the rightful owners.

Support