Texas Education Agency 1701 N. Congress Avenue Austin, Texas 78701-1494 TEXAS (STUDENT) RECORDS EXCHANGE SYSTEM 2021-2022 DATA STANDARDS GENERAL MANUAL 08/01/2021 VERSION 5.0 XML V 1.27 TABLE OF CONTENTS SECTION 1: SUMMARY OF CHANGES ............................................... 10 GENERAL OVERVIEW .................................................................................. 10 SECTION 2: TREx Requirements and Overview............................................ 10 SECTION 3: Data Elements and Code Tables ............................................... 10 SECTION 4: XML ........................................................................................... 14 SECTION Appendix A: Data Element Lists ................................................... 14 SECTION Appendix B: XSD file ..................................................................... 14 SECTION Appendix C: XML Graphic ............................................................. 14 SECTION 2 - TREx REQUIREMENTS AND OVERVIEW ..................... 15 2.1. Introduction ................................................................................................... 15 2.2 Responsibilities .............................................................................................. 17 School Districts and Campuses ............................................................................ 17 2.3 TEAL Approval ............................................................................................... 18 Equipment Requirements ................................................................................... 18 Software Requirements ..................................................................................... 18 Minimum System Requirements ......................................................................... 18 File Requirements ............................................................................................. 18 Record Ownership and Storage ........................................................................... 20 2.4 Public Colleges and Universities .................................................................... 20 2.5 Education Service Centers (ESCs) ................................................................ 20 Training to Districts and Campuses ...................................................................... 20 TEAL Approval ................................................................................................... 21 2.6 Texas Education Agency ............................................................................... 21 Privacy ............................................................................................................. 21 Security ............................................................................................................ 21 Training to ESCs ................................................................................................ 21 Record Storage ................................................................................................. 22 TEAL Request Processing .................................................................................... 22 2.7 TREx Roles .................................................................................................... 22 2.8 TREx Process Overview ................................................................................ 24 2.9 Student Records ............................................................................................ 24 Student Record Transmission Process Flow Diagram ............................................. 26 2.10 High School Transcripts ............................................................................... 27 High School Transcript Transmission Process Flow Diagram ................................... 28 2.11 Managing Student Records ......................................................................... 29 2.12 Send Record Request .................................................................................. 29 2.13 Search Capabilities ...................................................................................... 29 2.14 Manual Data Entry ....................................................................................... 30 2.15 Attachments ................................................................................................. 30 2.16 Email Notifications ....................................................................................... 31 2.17 Tracking Transactions .................................................................................. 31 2.18 Reports ........................................................................................................ 32 SECTION 3 - Data Elements and Code Tables ..................................... 34 3.1 Introduction .................................................................................................... 34 3.2 Data Elements ............................................................................................... 34 3.3 TREx Code Tables ......................................................................................... 37 3.4 Data Elements and Code Tables ................................................................... 38 A............................................................................................................ 38 ACADEMIC-YEAR ..................................................................................................... 38 ADDITIONAL-TEST-NAME ......................................................................................... 38 ADDRESS ............................................................................................................... 39 ADVANCED-MEASURE ............................................................................................. 39 TC29 ............................................................................................................... 40 ALTERNATIVE-LANGUAGE-PROGRAM-CODE .............................................................. 40 TC41 ............................................................................................................... 41 AMERICAN-INDIAN-ALASKA NATIVE .......................................................................... 41 ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE ........................................ 42 ASIAN .................................................................................................................... 42 ASSESSMENT-DATE ................................................................................................. 43 ASSESSMENT-DATE-EXIT-REQUIREMENT-MET ........................................................... 43 ASSESSMENT-GRADE-LEVEL ..................................................................................... 44 ASSESSMENT-NAME ................................................................................................ 44 TC01 ............................................................................................................... 45 ASSESSMENT-SCORE ............................................................................................... 51 ASSESSMENT-SCORE-CODE ...................................................................................... 52 TC02 ............................................................................................................... 52 ASSESSMENT-SUBTEST ............................................................................................ 53 ASSESSMENT-SUBTEST-SCORE ................................................................................. 54 ASSOCIATE-DEGREE-INDICATOR-CODE ...................................................................... 54 AT-RISK-INDICATOR ................................................................................................ 55 B............................................................................................................ 58 BILINGUAL-INDICATOR ............................................................................................ 58 TC26 ............................................................................................................... 58 BLACK-AFRICAN-AMERICAN ..................................................................................... 59 BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE ...................................... 60 C ........................................................................................................... 62 CAMPUS-AWARDING-CREDIT ................................................................................... 62 CAMPUS-FAX.......................................................................................................... 62 CAMPUS-ID ............................................................................................................ 63 CAMPUS-NAME ...................................................................................................... 63 CAMPUS-PHONE ..................................................................................................... 64 CAREER-TECH-ED-INDICATOR ................................................................................... 64 TC03 ............................................................................................................... 65 CERTIFICATE-COMPLETION-DATE ............................................................................. 66 CITY......................................................................................................................