<p> Minutes of the Meeting of Bolton Parish Council held on Monday 18 th july 2016 in Bolton Memorial Hall</p><p>Present: Mr Peter Griffiths (PG) Chairman, Councillors: Mr Roger Bird (RB), Mrs Frankie Hayton (FH), Mr Mark Holliday (MH), Mr Peter Smith (PS) </p><p>In attendance: County Councillor Neil Hughes, District Councillor Mrs Joan Raine (JR), the Clerk, Shelagh Leyland (SL), and 7 members of the public</p><p>ITEM 1 APOLOGIES FOR ABSENCE</p><p>022/16/17 RESOLVED that apologies from Councillors Barbara Butterworth and Martyn Worrall be received and reasons noted </p><p>DECLARATIONS OF INTEREST None</p><p>ITEM 2 TO ACCEPT AND AUTHORISE THE MINUTES OF THE ANNUAL PARISH AND THE ANNUAL PARISH COUNCIL MEETINGS OF 23RD MAY 2016 023/16/17 RESOLVED that the minutes of the Annual Parish and Annual Parish Council meetings on 23rd May 2016 be confirmed as a true record and signed by the Chairman</p><p>ITEM 3 COUNTY AND DISTRICT COUNCILLOR REPORTS</p><p>024/16/17 COUNTY COUNCILLORS REPORT NH: There is ongoing consultation about the future of Edenside Care Home in Appleby. The flood closure coincided with a policy change to care in the community models in preference to residential. Flooding: not all the promised funding for infrastructure repair has materialised. Part of the funding for footpath repair has been hit by the changes in government, and it has been suggested that it will have to be sourced from the EU. The public consultation on the reconfiguration of the Cumbrian health services has been delayed until September. Preparatory stakeholder meetings are scheduled in various places in Cumbria. </p><p>RESOLVED to accept the report of NH</p><p>025/16/17 DISTRICT COUNCILLORS REPORTS JR warned that if Edenside closes, the only remaining CC care home in Eden District will be in Kirkby Stephen, which has only 33 beds. CCC will present their views to EDC on Thursday. No alternative site has been mentioned in any communication. NH pointed out that if Edenside re-opened, flood safety issues would remain. EDC has had to modify the locational strategy of the Local Plan following criticism by the inspector. Bolton will no longer be a key hub, the number of which will be radically reduced. EDC has abandoned the concept of a single site due to the expense.</p><p>RESOLVED to accept the report of JR</p><p>1 026/16/17 4.1 Bolton Neighbourhood Development Plan</p><p>SL: The plan is currently out for consultation, due to end 25th July. Hopefully it will then be passed to the inspector. PS pointed out that the BNDP was specifically mentioned in the examination papers explaining the revised criteria 027/16/17 4.2 Eden Grove Update</p><p>SL: 2 of the 3 planning applications have been approved. The third (the main one) is approved subject to S106 agreement. The owner is now not prepared to accept this, and the site is again up for auction on 20th July with a guide price of £1.8m. The provisional TPO has not been confirmed despite the passage of six months. It is presumed that this is due to the personnel shortage in the planning department. SL will pursue with EDC SL 028/16/17 4.3 Registration of the Methodist Chapel as a Community Asset</p><p>The resident who suggested that the Chapel should be registered as a Community Asset does not intend to pursue the issue due to perceived lack of support. RB also reported that there is a restrictive covenant that would involve the Dent family in any future decisions about its use. RESOLVED not to take the matter any further 029/16/17 4.4 Update on SID</p><p>MH: Currently in Temple Sowerby, will go to Asby at the end of July, then back to us. One of the batteries no longer charges, the company has agreed to a free replacement if we pay £10 delivery charge. Currently no-one has downloaded the MH software for data retrieval. MH will contact John Chambers to follow up. 030/16/17 Follow up of street names</p><p>EDC has confirmed that it is the developer’s responsibility to erect street signs to EDC’s specifications, and they have contacted the relevant developers. EDC may have to take responsibility for Stephenson’s Croft due to the elapsed time. All houses should have an easily visible number or name. iTEM 5 PUBLIC FORUM 031/16/17 A resident reminded the Council of an offer by the Hayton family to replace the village entrance signs. SL will send information about sign companies to FH. SL</p><p>ITEM 6 NEW BUSINESS 032/16/17 6.1 Casual Vacancy caused by FH’s resignation</p><p>FH has decided to resign due to family and business pressures, and handed in her letter of resignation. The Chairman expressed his regrets and thanked her for her work and support. SL RESOLVED to accept FH’s resignation and inform EDC to progress the process of filling the casual vacancy. 033/16/17 6.2 Councillors responsibilities and representation</p><p>RESOLVED to postpone this agenda item due to the absence of 2 councillors and the resignation of a third</p><p>2 ITEM 7 PLANNING MATTERS 034/16/17 Approvals since last meeting: 15/0917: 3 new bungalows at Eden grove 15/0633: Gatehouse area development at Eden Grove 15/0562: Croft House, change of use to 5 dwellings </p><p>15/0728: 35 dwellings at Eden Grove was resubmitted and approved subject to S106 agreement and a contribution to EDC for affordable homes. See minute 027/16/17.</p><p>New applications: 16/0587: Eden Bank Farm: Change of use from Agricultural building to dwelling house. No details have been received & none on EDC web-site iTEM 8 TO RECEIVE ACCOUNTS AND APPROVE PAYMENTS 035/16/17 8.1 Balance per bank statements as at 30/6/16 Business Current Account 50276162 50.00 Business Savings Account 608834513 7,210.37 Community Account (project) 03750396 1,927.43</p><p>Bank reconciliation for Q1 2016/17 attached.</p><p>036/16/17 On behalf of the PC, SL applied for and has received a grant from the Transparency Fund for £276.00 to cover the costs of the extra work incurred by the clerk in meeting the legal requirements of the Transparency Fund. The PC agreed to the additional payment.</p><p>037/16/17 8.2 Approval of expenditure </p><p>S Leyland salary June/ July 2016 310.90 Reimbursement office supplies 71.36 transparency fund grant 276.00 £ 658.26</p><p>Hall hire 18th July 16 £ 22.00 Mark Hill, grass cutting £ 774.00 Radar Speed Sign, Delivery charge for new SID battery £ 10.00</p><p>ITEM 9 CORRESPONDENCES BOX None </p><p>ITEM 10 COUNCILLORS MATTERS None</p><p>ITEM 11 CONFIRM DATE OF NEXT MEETING 038/16/17 RESOLVED to change the date of the next PC meeting from 19th to 26th September. SL to book the Hall SL</p><p>3 BANK RECONCILIATION Q1 </p><p>Prepared by Shelagh Leyland, Parish Clerk and Responsible Financial Officer </p><p>Date 30 June 2016 </p><p>Balance per bank statement 31/3/16 Business Current Account 50276162 50.00 Business Savings Account 608834513 2,629.95 Community Account (project) 03750396 1,675.43 4,355.38 Unpresented cheques since cashed Cheque no 100425 (S Leyland salary)) 305.28 Cheque no 100426 (HMRC) 114.40 Cheque no 100427 (Hall hire) 22.00 Cheque no 100428 (CiB registration) 30.00 471.68 </p><p>Net balance 31/3/16 3,883.70 </p><p>Balance per bank statements as at 30/6/16 £ £ Business Current Account 50276162 50.00 Business Savings Account 608834513 7,210.37 Community Account (project) 03750396 1,927.43 9,187.80 </p><p>Reconciliation of net balance with receipts and payments </p><p>Opening balance 3,883.70 Add receipts 6,315.98 Less payments 1,011.88 9,187.80 </p><p>Reconciled from 31/3/16 - 30/6/16</p><p>John Cotter, internal auditor………………………………………Date……………</p><p>Signed as correct</p><p>……………………………………….. …… ………………… Peter Griffiths, Chairman Date</p><p>4</p>