<p> The Fostering Network</p><p>Ensuring all children and young people who are fostered receive the highest standards of care</p><p>Job Description</p><p>Job title Finance Assistant Accountable to Financial Manager Objectives To be responsible for the administration of the Fostering Network’s accounts. Hours 20 hours per week over 4 days</p><p>Location Fostering Network, 87 Blackfriars Rd, London, SE1 8HA Status Permanent Requirement No Does the post involve contact with children/young people Disclosure required No</p><p>AREAS OF RESPONSIBILITY</p><p>1. Purchase Ledger 2. Expenses 3. Payments 4. Receipts 5. Policies 6. Systems and Processes 7. General </p><p>1 Purchase Ledger</p><p>1.1To be responsible for the administration of the Purchase ledger.</p><p>1.2 To ensure that the purchase ledger processing procedures are followed.</p><p>Date: April 2014 1.3 To input purchase ledger invoices onto Open Accounts.</p><p>1.4 To deal with queries & liaise with relevant staff as necessary.</p><p>1.5 To develop and maintain supplier records.</p><p>1.6 To reconcile creditor balances to statements on a monthly basis.</p><p>2 Expenses</p><p>2.1 To process staff expense claims, ensuring Finance procedures are complied with.</p><p>2.2 To issue staff floats and advances as directed.</p><p>3 Payments</p><p>3.1 To be responsible for prompt payment of suppliers.</p><p>3.2 To distribute petty cash, ensuring sufficient funds are available for requireme nts.</p><p>3.3 To produce petty cash reconciliation.</p><p>3.4 To promptly raise non-purchase ledger payments as and when required.</p><p>4 Receipts</p><p>4.1 To ensure that cheques received are banked weekly and Credit Card receipts processed promptly.</p><p>4.2 To ensure that cheque receipts are logged on the receipt log daily</p><p>4.3 To liaise with other departments in order to identify appropriate coding</p><p>5 Policies</p><p>5.1 To follow and hold staff accountable to the Fostering Network Policies on purchasing, credit cards, petty cash and expenses controls and policies.</p><p>Date: April 2014 5.2 To assist Finance Manager in annually updating the Policies for purchasing, credit cards, petty cash and expenses in line with best practice and Charity Commission guidelines.</p><p>6 Systems and Processes</p><p>62 To proactively find ways to improve or automate processes and to make recommendations and to implement changes as agreed with the Finance Manager.</p><p>7 General</p><p>7.1 To work proactively in developing one’s own role and responsibilities.</p><p>7.2 To maintain all relevant filing systems within the finance section.</p><p>7.3 To assist with general incoming calls to the finance section.</p><p>7.4 To cover work in the absence of the Financial Officer as required. </p><p>7.5 To undertake such other responsibilities as directed by the Finance Manager.</p><p>75.6 To Liaise proactively with colleagues in other departments to ensure that they are aware of relevant information</p><p>7.7 To contribute to the wider work of the Fostering Network, contribute to meetings and the development of the division’s work.</p><p>7.8 To evaluate and develop one’s own work, to take responsibility for one’s own practice</p><p>8 Additional</p><p>8.1 All employees are expected to work in a flexible way when the occasion ar ises that tasks, which are not specifically covered in their job description, h ave to be undertaken. </p><p>8.2 Furthermore, it is to be noted that the job description may develop over ti me, in consultation with the post-holder.</p><p>Date: April 2014 PERSON SPECIFICATION</p><p>JOB TITLE: Finance Assistant Fostering Network Band: 2</p><p>Qualifications</p><p>Desirable</p><p> Qualified to AAT Level 3 or higher, or equivalent </p><p>Experience/Knowledge</p><p>Essential</p><p> Considerable experience of computerised accounting systems.  Experience of producing supplier reconciliations.  Experience of handling cash and operating impress system</p><p>Date: April 2014 Desirable</p><p> Experience of using Open Accounts</p><p>Skills /Abilities</p><p>Essential</p><p> Good level of numeracy  Good communication skills, oral and written.  Good computer skills, particularly in Excel, and word-processing skills.  Ability to manage own workload and meet deadlines.  Proactive approach to tasks, demonstrating use of initiative in finding solutions.  Awareness of equalities issues and a commitment to anti-discriminatory policies and practice.  Able to maintain the confidentiality of information held by the Fostering Network.</p><p>Candidates will be assessed on their ability to meet the criteria listed in this person specification.</p><p>It is essential that, when completing the application form, you refer to the person specification and demonstrate how you meet each of the criteria listed</p><p>Finance Assistant</p><p>Additional Information</p><p>Pay and conditions of service</p><p>Grade Fostering Network Band 2 (Salary points 19 - 25) Salary £18,820 - £22,748 plus London Weighting £3,487.09 (pro-rata) Annual Leave 25 Days plus 5 Fostering Network days, linked to Bank Holidays (pro rata).</p><p>Date: April 2014 Probationary period 6 calendar months. </p><p>Notice period 4 working weeks in writing on either side. One week during probationary period. Hours of work 20 hours per week</p><p>Pension Optional. Money-purchase scheme and a salary sacrifice option is available with Aegon: Employee’s contribution 6%, employer’s contribution 8% of gross salary or employer’s contribution 4% and employee’s Contribution of 3% of gross annual salary. Available to staff with contracts of over 3 months. Season Ticket Loan An interest free season ticket loan is available to all staff immediately.</p><p>Trade Union The Fostering Network recognises the trades union Unite and members of staff can join if they wish</p><p>Date: April 2014</p>