<p> NUIG – Petty Cash Release Form Accounts Office, The Quad, NUI Galway Galway, Ireland</p><p>Opening Hours: 11.30 – 12.30 and 2.30 – 4.00 Please complete the sections below: 1 Amount Requested:</p><p>Travel Expenditure: Value included in (1) above 2 (please note travel costs must be analysed separately) 3 Details of Purchases with Petty Cash</p><p>4 Cost Centre</p><p>5 Department</p><p>6 Budget Holder Name (Print)</p><p>Declaration: I declare that in drawing down the amount requested above, I am adhering to the Petty Cash Policy (see extract below) as part of NUI Galway’s Treasury Management Policy.</p><p>For NUI Galway’s full Treasury Management Policy, please refer to the following link: https://staff.intranet.nuigalway.ie/policies/Lists/Policies%20%20Procedures/AllItems.aspx</p><p>Budget Holder Signature: Dated: </p><p>Cash Received by: (signed) Dated: Sign on receipt of Cash (Do not sign beforehand)</p><p>Cash Received by: (Print Name) </p><p>Please note that the Petty Cash release limit is €250 per department per week Note:  Petty Cash is to cover minor expenses that do not exceed € 50 per item.  See the following link regarding purchasing goods and services on behalf of the University. http://www.nuigalway.ie/procurement-contracts/stepbystepguide/centralisedcontracts/</p><p>6.0 PETTY CASH 6.1 Subject to paragraphs 6.2 to 6.7 below, Academic, Research, and Support units may maintain a petty cash float to defray small items of expenditure (individual items not to exceed €50). 6.2 Each unit’s petty cash balance may not exceed €250 except in the case of central accounts where the maximum holding is €8,000. 6.3 A secure cash box shall be procured for the purpose of storing the petty cash float and it shall be locked away in a secure location. 6.4 The petty cash float shall be operated on the “imprest” system, i.e. a written/computer record of each receipt and disbursement shall be maintained so as to record the running balance. When the running balance drops to below €100, it shall be replenished to the full float value of €250. 6.5 Replenishment shall be made by collecting cash from the Financial Accounting office. 6.6 In addition to the written/computer record kept in the department/research centre, each item of income or expenditure shall be supported by a voucher or third party receipt. Each supporting voucher/receipt shall be assigned a reference number for the written/computer record to facilitate ease of recognition and retrieval, and shall be stored for audit inspection. 6.7 The balance on hand shall be counted at least once per annum and reconciled to the Written/computer record. Any discrepancies shall be noted with a full explanation of the cause(s)</p>