<p> Gavilan College Academic Senate Tuesday, November 17, 2009 Mayock House</p><p>MINUTES</p><p>I. Opening Items a. Call to order at 3:00 pm The meeting was called to order at 3:02 p.m. by Debbie Klein. b. Welcome and Roll Call B.Beede, R.Kreider, D.Klein, J.Lawton-Haehl, J.Stewart, M.Garcia, S.Lawrence, B.Lawn, K.Smith, J.Nari, R.Brown, N.Andrade, F.Lozano, K.Wagman, K.Rose, S.Kinsella, M.Boylan, D.Ellis, L.Halper, E.Crook, M.Bumgarner, M.McKenna, R.Morales c. Agenda Adjustments Item III.B. Budget Committee & Expenditure Reduction Task Force will be addressed out of order, after item III.m. d. Approval of Minutes from November 3, 2009. MSC (B.Lawn/A.Arid) to approve the November 3, 2009 minutes. II. Comments from the Public None III. Reports a. Distance Ed Sabrina Lawrence distributed and reviewed the Distance Ed Report. The Distance Ed Committee will complete the rough draft of the Best Practices document and get more committee members. Input on the rough draft will be gathered and the document will be finalized. The committee will discuss online class sizes and office hours. Sabrina listed the new technologies available. Online support will will not be available during the winter break because there is no intersession, but she will be available by email. b. Budget Committee & Expenditure Reduction Task Force ITEM ADDRESSED AFTER III.M. BELOW c. Strategic Planning Leah Halper reported that she is not aware what the process has been. Arturo Rosette and she were recently appointed and would like to change the bylaws to include two part-time representatives. She would like direction from the Senate if they want to be actively involved in the process and to what extent, as well as discussing the role of faculty in unit plan prioritization. She stated that discussion may also be needed about accommodating returning veterans and aging baby boomers. Debbie will put these discussion items on the December 1 agenda. d. ASB No report e. President Steve Kinsella reported that he attended a meeting sponsored by the California Leadership Alliance for Student Success (CLASS). The Co-Director, Dr. Byron McClenney, will be on campus on December 8 to meet with different campus groups. Kathleen Rose has been leading a campus group to further discuss the topic. He stated that the Strategic Planning process has been in place for a number of years and invited everyone interested to take the time to access the information that has been developed, review the existing process and bylaws, and build from there. Changes can be made by going through the regular shared governance process. Steve stated that we will have to wait on the budget to see how the economy develops. We will use reserves and anything we can to sustain the pace of operation without making dramatic reductions or changes. Displaced staff will be put in areas that we haven’t been able to fund and wait for attrition to occur. Layoffs are not necessary for us; we will remain open and flexible. The fall schedule next year will be the same as fall this year. There may be reductions in the following spring class schedule because we are generating more enrollment than we can get paid for. The overall objective from the Board of Trustees is to keep the employee base while keeping the educational level high. There was discussion regarding the increased efficiency and the cost of approximately 300 FTEs that don’t result in revenue. Steve reported that we are waiting for habitat clearance on the Coyote Valley and San Benito properties. We are trying to maintain water features on both properties. We do not have extra funding to build on both locations, but may have enough for the infrastructure and portables in San Benito. The benchmark to get educational center status is 500 FTEs and the state will make additional funds available. The golf course development is on hold as there is no residential market at this time. f. Vice President of Instruction Kathleen reported that the accreditation midterm report is being reviewed by Steve. It will be posted on the web by the end of the semester for input. She is working on revising some Administrative Practices and will bring them to the Senate for review and input. She reported that the Degree and Certificate Oversight Committee is continuing its work and anticipates completing the cleanup by the end of the semester. She stated that next time the catalog is published, it should not have any disclaimers stating that approval by the Chancellor’s office is in progress. Kathleen reported that the Department Chairs have agreed to devote 20 minutes of each meeting to mutually agreed discussions. The first one took place last week, focusing on student success. She will bring themes collected from the discussion to the Senate. g. Vice President of Student Services No report h. GECA (Gilroy Early College Academy) Mary Ann Boylan reported that things going well. She thanked Sabrina for her assistance with distance learning. i. Basic Skills Committee Fran Lozano reported that she recently attended a regional meeting centered on pedagogy. j. Curriculum Committee No report k. Tech Committee Bob Beede distributed and reviewed the Tech Committee Report. He reported that Dave Phillips will make a presentation on tech compliance at the December 10 meeting. One of the tasks they are working on is a plan for disaster recovery of data. He invited everyone to review Luminous, a student/faculty portal. Bob will coordinate a presentation by Kyle Billups. Bob reported that MIS does not have the resources to support student WIFI and they are open to suggestions on how to handle the need. He distributed the guidelines on illegal distribution and copyrighted materials. He is interested in doing a roll sheet satisfaction survey. l. PTCOC (Part-time College of Choice) 2 No report.</p><p> m. Learning Outcomes Randy Brown reported that a roundtable focused on assessment is scheduled on December 3, 1:00 p.m., in the north lounge. The Outcomes Advisory Committee will meet on November 19, 4:00 p.m., in the north lounge. He stated that PLOs for liberal arts and GE will be a challenge. A workshop will be scheduled at the next staff development day to develop a plan and to ask for participation. b. Budget Committee and Expenditure Reduction Task Force Ken Wagman reviewed the recommended cuts. He reported that the task was to reduce $600,000 but because of health care savings and stimulus funds, they were able to develop a savings list of $734,637. One of the recommendations is to eliminate the $65,000 contribution to the Educational Foundation in light of class cuts. He distributed and reviewed the Foundation’s 2007 tax return and called attention to the total revenue, total expenses, compensation, travel, athletic funding, and golf tour/casino night/ losses. Ken stated that the recommendations went to the Board of Trustees for information November and will go for action in December. Steve stated looking at one year does not give you a clear evaluation of what is going on. Funds can only be spent on Gavilan College. The Foundation is a separate auxiliary organization with a Board and officers; it is not a Gavilan organization. Based on money raised, the coordinator can get as much as $91,000.00. Debbie asked if it would it be a possibility for the Foundation to contribute to the college to fund more classes, and to be more creative about the money it does have. Steve stated that the Foundation has given as much as they can. Some people will only donate to athletics. Others will only donate to scholarships. n. ALC (Accelerated Learning College) Erin Crook distributed and reviewed the ALC report. She stated that the regulation changes are a potential, preliminary list. The Committee tried to get members from all areas. Groups without representatives were asked for input as well as off campus groups. Responses were compiled and summarized by group. She encouraged everyone to read the larger document that is posted on Moodle, along with other resources and other similar proposals. o. Senate President Debbie reported that Senate elections will be held at the next meeting. The academic department configuration will be a discussion item on the next agenda. . IV. Information Items None V. Discussion Items a. Accelerated Learning College Leah stated that performance based funding has been tried in other states and in may cases hasn’t functioned long enough to get data. Erin stated that student success is a goal and funding is based on that; it is the measure by which we are evaluating. Steve stated that FTEs is performance based. Bob reported that the Business department voted not. Jennifer Nari reported that most in the Natural Science department have concerns, one is for it. Neal Andrade reported that the PE/Athletics department is against it. Erin stated that of the 21 potential regulation changes, there are none that people would consider relaxing. Debbie stated that the discussions being held in Department Chair meetings may be a bridge to increase student success and how we can move resources and ideas to the next level. Leah stated that if we remain pro instruction and meeting the 3 needs of students and allow instructional review to remain solid, if down the line there is a change, we could respond to that instead of anticipating something. John Lawton-Haehl read a statement from the fine arts department that does not support it but welcomes the opportunity for discussions to improve the educational environment. Debbie will draft a Senate resolution advising against moving forward with the proposal. It will be voted on at the next meeting. She asked everyone to share the information with their colleagues. VI. Action Items None VII. Closing Items a. Items for next agenda b. Next meeting: December 1, 2009, at 2:45 for elections c. Adjournment The meeting was adjourned by consensus at 4:31 p.m.</p><p>Submitted by Angie Oropeza</p><p>4</p>