<p> Catholic Education Office Catholic Diocese of Christchurch</p><p>Influenza Pandemic and Business Continuity Action Plan First Draft Document</p><p>Contents</p><p>Page Contents 1 Contents</p><p>1 Preamble</p><p>2 Summary of current (code white) action points in the pandemic plan</p><p>4 Introduction</p><p>5 Stage 1 (a) – Plan for it MoH Alert Code: White (Information) 14 Stage 1 (b) – Plan for it MoH Alert Code: Yellow (Standby) 15 Stage 2 – Keep it out (Border Management) MoH Alert Code: Red (Activation) 19 Stage 3 – Stamp it out (Cluster Control) MoH Alert Code: Red (Activation) 20 Stage 4 – Stamp it out (Pandemic Management) MoH Alert Code: Red (Activation) 22 Stage 5 – Recover from it (Recovery) MoH Alert Code: Green (Stand down) 24 Appendix Pandemic Influenza Notification Form</p><p>Preamble</p><p>This Influenza Pandemic Plan for the Catholic Education Office is a subset of the Catholic Diocese of Christchurch’s Influenza Pandemic Plan. The Catholic Education Office staff will cooperate fully with the requirements of the Catholic Diocese of Christchurch’s Influenza Pandemic Plan.</p><p>First Draft Pandemic and Business Continuity Action Plan 1 Summary of Current Action Points in the Pandemic Plan</p><p>Page Action Action Point Content Completed Point # (Date) 5 #1 Mike Nolan will fill the role of Pandemic Influenza  15/07/06 Manager. Charles Shaw will fill the role of Deputy Pandemic Influenza Manager. In the event of the absence of either of these personnel Maureen Kerr will provide appropriate cover. 5 #2 At present the Catholic Education Office does not  15/07/06 have a dedicated staff/student sickbay. Mike Nolan will address this requirement with the architects at OPUS; as part of the upgrade/redevelopment of the area currently known as classroom B2. 5 #3 When the dedicated staff/student sickbay is available for occupation the pandemic influenza emergency supplies kit will be stored in the sickbay. 5 #4 Mike Nolan will contact the Catholic Education Office’s cleaning contractor (Spotless Cleaning) to discuss their cleaning policies and practices to ensure that they conform to the MoH’s requirements for future pandemic phases - among other things, the cleaning contractor’s planning should identify the basic hygiene practices (including hand hygiene) to be followed by cleaners, protocols for the use of personal protection equipment (if recommended by MoH), and methods for waste disposal. 5 #5 In order to cover the possibility that the cleaning contractor’s staff are absent during a pandemic, all Catholic Education Office staff will be trained in appropriate cleaning procedures. 6 #6 Mike Nolan will ensure that adequate supplies of hand hygiene products (soap and towels) are available – these will be stored with the dedicated pandemic influenza emergency supplies kit currently stored in Sr Cora’s office. 6 #7 Hygiene notices (to be supplied by TriEx Health Division) will be posted in all workplace entrances, washrooms, hand washing stations and public areas. 8 #8 In the event of a pandemic, the Pandemic Influenza Manager will check the MoH’s website for the latest advice (www.moh.govt.nz/pandemicinfluenza).</p><p>8 #9 Mike Nolan will ensure that Sr Cora Grennan CHF is provided with a laptop computer in order to be in a position where all Catholic Education Office staff have laptops for work use at home.</p><p>First Draft Pandemic and Business Continuity Action Plan 2 8 #10 Mike Nolan will work with DataSouth (the diocesan computing contractor/service provider) to ensure that each member of the Catholic Education Office staff has VPN access to their section of the Diocesan/Catholic Education Office computer network. 8 #11 Mike Nolan will work with DataSouth to ensure that each member of the Catholic Education Office staff has remote access to their Diocesan/Catholic Education Office emails. 8 #12 As working from home is not a well-established practice for all Catholic Education Office staff, each member of the Catholic Education Office staff will be encouraged to “give it a go” (once each fortnight) in order to aid familiarity and to “iron out” any computer connection and technological issues that might arise. 8 #13 When the Pandemic Plan is finalised it will be posted onto the (currently being developed) Catholic Education Office’s website and all students will be informed of this at the beginning of each Wellington Catholic Education Centre (WCEC) Diploma in Religious Studies or Catechetical Studies course. 8 #14 At the beginning of each Wellington Catholic Education Centre (WCEC) Diploma in Religious Studies or Catechetical Studies course the lecturer will confirm the contact details (i.e. name, street address, home telephone, work telephone, email) of each student. This will ensure that the Catholic Education Office will be in apposition to contact each student in the event that the course is required to be suspended due to the MoH directing regional closure (Code Red: Stage 3) or national closure (Code Red: Stage 4) of educational organisations. In making such contact with students the lecturer will, obviously, provide each student with their email and telephone contact. 9 #15 The Medical Advisor for the Catholic Education Office’s pandemic Plan will be provided through TriEx Health Division – TriEx Health Division is providing professional advice and support for the Catholic Education Office’s pandemic planning process. 9 #16 Links with relevant health authorities will be provide to the Catholic Education Office through TriEx Health Division. 9 #17 Contact list of organisations and people  15/07/06 12 #18 Mike Nolan will contact TriEx in order to confirm the contact details for the DHB Emergency Planner.</p><p>First Draft Pandemic and Business Continuity Action Plan 3 Catholic Education Office Catholic Diocese of Christchurch</p><p>Influenza Pandemic and Business Continuity Action Plan First Draft Document</p><p>1. Introduction</p><p>The World Health Organisation (WHO) has warned that there is a high risk of the avian influenza (“bird flu”) becoming the next human influenza pandemic. Table 1 outlines the five stages of the pandemic influenza management strategy adopted by the Ministry of Health (MoH) as well as the “alert codes” that will signal a shift from one stage to the next. In October 2005, New Zealand moved into Alert Code White. Decisions to move from Code White to Yellow, and Yellow to Red (i.e. the escalation steps) will be made by MoH. </p><p>Table: New Zealand Ministry of Health Strategy for Pandemic Management</p><p>STAGE NEW ZEALAND MoH / DHB ALERT CODE STRATEGY 1 Plan for it (Current stage) WHITE (Information / advisory)</p><p>YELLOW (Standby)</p><p>2 Keep it out (Border RED (Activation) Management) 3 Stamp it out (Cluster Control) 4 Manage it (Pandemic Management) 5 Recover from it GREEN (Stand down) (Recovery)</p><p>This Action Plan seeks to ensure that the Catholic Education Office is in a position to appropriately plan for a possible pandemic, to protect staff, students and, if possible, ensure continuity of education services provided by the Catholic Education Office. This Action Plan contains strategies and ideas about how the Catholic Education Office staff will (as possible) maintain essential activities (e.g. curriculum programmes) and prevent or minimise the spread of infection within the Catholic Education Office. This Action Plan is necessary because MoH advises that the potential impacts of an influenza pandemic in New Zealand include:  the likelihood of periods of very high staff and student absence rates;  schools and tertiary organisations (possibly) being closed for a period of weeks or months.</p><p>First Draft Pandemic and Business Continuity Action Plan 4 2. Stage 1 (a) – Plan for it MoH Alert Code: White (Information)</p><p>(a) Pandemic Influenza Manager and Deputy Mike Nolan will fill the role of Pandemic Influenza Manager. Charles Shaw will fill the role of Deputy Pandemic Influenza Manager. In the event of the absence of either of these personnel Maureen Kerr will provide appropriate cover.</p><p>Tasks the “pandemic influenza manager(s)” will perform include:  developing, reviewing and implementing the Catholic Education Office’s pandemic action plan;  setting up a system to monitor staff who are ill or suspected to be ill, including contacting staff who are unexpectedly absent from work;  Setting up a process to facilitate / encourage the return of staff to work once they are better or at the end of a quarantine period;  ensuring the Catholic Education Office has adequate supplies of tissues, medical and hand hygiene products, cleaning supplies and masks. </p><p>(b) Emergency Supplies Kit and Staff/Student Sickbay A dedicated pandemic influenza emergency supplies kit has been purchased and is currently stored in Sr Cora’s office. The contents of the pandemic influenza emergency supplies kit conforms with the requirements of Ministry of Health (www.moh.govt.nz/pandemicinfluenza). </p><p>At present the Catholic Education Office does not have a dedicated staff/student sickbay. Mike Nolan will address this requirement with the architects at OPUS - as part of the upgrade/redevelopment of the area currently known as classroom B2. When the dedicated staff/student sickbay is available for occupation the pandemic influenza emergency supplies kit will be stored in the sickbay.</p><p>(c) Cleaning Policies, Practices and Supplies Mike Nolan will contact the Catholic Education Office’s cleaning contractor (Spotless Cleaning) to discuss their cleaning policies and practices to ensure that they conform to the MoH’s requirements for future pandemic phases - among other things, the cleaning contractor’s planning should identify the basic hygiene practices (including hand hygiene) to be followed by cleaners, protocols for the use of personal protection equipment (if recommended by MoH), and methods for waste disposal.</p><p>In order to cover the possibility that the cleaning contractor’s staff are absent during a pandemic, all Catholic Education Office staff will be trained in appropriate cleaning procedures.</p><p>General Cleaning Matters/Practices: During a pandemic all staff will need to clean more thoroughly to minimise the spread of the virus, particularly hard surfaces (e.g. sinks, handles, railings, objects and counters). Transmission this way is unlikely but influenza viruses may live up to two days on hard surfaces. Influenza viruses are inactivated by alcohol and by chlorine. Cleaning of surfaces with a neutral detergent followed by a disinfectant solution is recommended. Surfaces that are frequently touched with hands should be cleaned often, preferably daily.</p><p>First Draft Pandemic and Business Continuity Action Plan 5 Staff and students must not share cups, dishes, and cutlery and they must ensure they are thoroughly washed with soap and hot water after use. All magazines / papers will be removed from waiting rooms and common areas (such as the staff tea room, kitchen, etc.). When a person with suspected influenza is identified and has left the workplace, it is important that their work area / office, along with any other known places they have been, are thoroughly cleaned and disinfected. Personal Hygiene Matters: Personal hygiene measures are a key way to minimize influenza transmission. All staff are reminded of the need to:  Cover nose and mouth when sneezing and coughing (preferably with a disposable single use tissue).  Immediately dispose of used tissues.  Adopt good handwashing practices, particularly after coughing, sneezing or using tissues.  Keep hands away from the mucous membranes of the eyes, mouth, and nose.</p><p>Mike Nolan will ensure that adequate supplies of hand hygiene products (soap and towels) are available – these will be stored with the dedicated pandemic influenza emergency supplies kit currently stored in Sr Cora’s office. Hygiene notices (to be supplied by TriEx Health Division) will be posted in all workplace entrances, washrooms, hand washing stations and public areas.</p><p>Social Distancing: A distance of at least one metre should be maintained between persons wherever practical. Larger distances are more effective. Visiting unwell people should be avoided unless it is essential. Suggestions on how to minimise contact include:  Avoid meeting people face to face – use the telephone and the internet to conduct business as much as possible – even with staff are in the same building.  Avoid any unnecessary travel and cancel or postpone non-essential meetings / gatherings / workshops / training sessions.  Avoid public transport: walk, cycle, drive a car or go early or late to avoid rush hour crowding on public transport.  Bring lunch and eat at desk or away from others (avoid the staffroom).  Do not congregate in the photocopy room, staffroom or other areas where people socialise. Do what needs to be done and then leave the area.  If a face-to-face meeting with people is unavoidable, minimise the meeting time, choose a large meeting room and sit at least one metre away from each other if possible. Avoid shaking hands or hugging. Consider holding meetings via conference call or outside. </p><p>First Draft Pandemic and Business Continuity Action Plan 6 (d) Protocols for Dealing with Sick Staff/Students If a person feels ill, or if someone observes that another person is exhibiting symptoms of influenza, they are to contact the Pandemic Influenza Manager, by telephone if possible. The Pandemic Influenza Manager will assess the situation using a screening flowchart such as the one below (current as at December 2005): Screening Checklist for Detection and Management of Suspected Pandemic Influenza Cases</p><p>Process 1) The influenza manager receives a call from a person suspecting they may have influenza 2) Do not visit the person if this can be avoided – manage the process over the telephone 3) Follow the flowchart below</p><p>Ask the person if they have any of the following symptoms: High fever (or feel feverish and hot) Headache Fatigue and weakness Sore throat, cough, chest discomfort, difficulty in breathing Muscle aches and pains. Been overseas recently Been in contact with someone diagnosed with influenza.</p><p>Yes, two or more of symptoms, as No symptoms, as described above described above</p><p>Patient should be considered as Unlikely to be influenza possible case of influenza. Reassure Advise to call again if concerned or visit their GP</p><p>Fill in the Influenza Notification Form over the phone (see pages 24-26). Take names of contacts (those working within one metre or in enclosed place for more than 60 minutes).</p><p>Advise them where they can find a surgical mask and ask them to leave Advise contacts that they have been work immediately. in contact with suspect case. Advise them to call their GP by Ask contacts to go home and to telephone to advise that they have stay there until advised otherwise. been in contact with a suspected influenza case.</p><p>Arrange for cleaning and disinfecting of person’s workstation/office.</p><p>First Draft Pandemic and Business Continuity Action Plan 7 In the event of a pandemic, the Pandemic Influenza Manager will check the MoH’s website for the latest advice (www.moh.govt.nz/pandemicinfluenza). In the event of an employee/student being sent home advice will be provided to the employee or student, by the Pandemic Influenza Manager, on how long to stay away from work / education (the MoH website will have advice on this once the characteristics of a pandemic are known) and the employee/student will be required to provide evidence that they have completed any required quarantine period and are healthy before they will be allowed to return to work/education. Please note: all staff/students are strongly encouraged to return to work/education once they are well; students and staff who have recovered from the pandemic influenza are unlikely to be re-infected as they will have natural immunity) and should be encouraged to return to education or work as soon as they are well</p><p>(e) Distance Working Options If and when the MoH decides to move from Code Yellow: Stage 1(b) to Code Red: Stage 2 the Catholic Education Office staff will be encouraged to work from home. </p><p>In order to prepare for this eventuality Mike Nolan will:</p><p>. Ensure that Sr Cora Grennan CHF is provided with a laptop computer in order to be in a position where all Catholic Education Office staff have laptops for work use at home. . Work with DataSouth (the diocesan computing contractor/service provider) to ensure that each member of the Catholic Education Office staff has VPN access to their section of the Diocesan/Catholic Education Office computer network. . Work with DataSouth to ensure that each member of the Catholic Education Office staff has remote access to their Diocesan/Catholic Education Office emails.</p><p>As working from home is not a well-established practice for all Catholic Education Office staff, each member of the Catholic Education Office staff will be encouraged to “give it a go” (once each fortnight) in order to aid familiarity and to “iron out” any computer connection and technological issues that might arise. In such cases where a staff member is working from home they will email the Cathedral House receptionists in order that all messages and required phone contacts might be recorded and emailed to them.</p><p>(f) Informing Staff and Students about the Pandemic Plan All Catholic Education Office staff will be fully involved in the development of the Catholic Education Office’s Pandemic Plan – all staff will have an opportunity to comment on each draft of the Pandemic Plan. When the Pandemic Plan is finalised all staff will receive an electronic and ‘hard’ copy of the plan.</p><p>When the Pandemic Plan is finalised it will be posted onto the (currently being developed) Catholic Education Office’s website and all students will be informed of this at the beginning of each Wellington Catholic Education Centre (WCEC) Diploma in Religious Studies or Catechetical Studies course.</p><p>First Draft Pandemic and Business Continuity Action Plan 8 At the beginning of each WCEC Diploma in Religious Studies or Catechetical Studies course the lecturer will confirm the contact details (i.e. name, street address, home telephone, work telephone, email) of each student. If the MoH decides to move from Code Yellow (Standby) to Code Red: Stage 2 (Keep it out) the course lecturer will email the updated and confirmed student contact details to the Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager. This will ensure that the Catholic Education Office will be in a position (even if the lecturer actually contract the influenza virus and is unable to personally contact her/his students) to contact each student in the event that the course is required to be suspended due to the MoH directing regional closure (Code Red: Stage 3) or national closure (Code Red: Stage 4) of educational organisations. In making such contact with students the lecturer (or the Pandemic Influenza Manager or the Deputy Pandemic Influenza Manager) will, obviously, provide each student with their email and telephone contact.</p><p>Lecturers will make it clear that these contact details will only be used for the purpose of pandemic management by the Catholic Education Office and the MoH – the MoH may require information urgently to trace contacts of infected people.</p><p>(g) Medical Advisor for the Catholic Education Office’s Pandemic Plan The Medical Advisor for the Catholic Education Office’s pandemic Plan will be provided through TriEx Health Division – TriEx Health Division is providing professional advice and support for the Catholic Education Office’s pandemic planning process.</p><p>(h) Links with Relevant Agencies and Community Support Networks Links with relevant health authorities will be provide to the Catholic Education Office through TriEx Health Division. </p><p>The Catholic Education Office contact person at TriEx Health Division is Terry Buckingham. Terry’s contact details are as follows:</p><p>. Terry Buckingham PG Dip. OHP (Otago) TriEx Occupational Health Services Ltd 2/11 Leslie Hills Drive Riccarton PO Box 29 091 Christchurch</p><p>Email: [email protected] Phone: (03) 343 2997 Fax: (03) 343 2998 Direct Dial: (03) 341 4088</p><p>In the event of a pandemic, the Pandemic Influenza Manager will also check (daily) the MoH’s website for the latest advice (www.moh.govt.nz/pandemicinfluenza).</p><p>First Draft Pandemic and Business Continuity Action Plan 9 (i) Contact List If the Catholic Education Office is required to close, due to the MoH directing regional closure (Code Red: Stage 3) or national closure (Code Red: Stage 4) of educational organisations, the Catholic Education Office’s Pandemic Influenza Manager will inform the following organisations and contact people of this fact and (if appropriate) the status (suspension or cancellation) of any current and future planned courses that were being or were to be delivered by Catholic Education Office personnel:</p><p>Organisation Contact Phone Email Person 1 Catholic Bishop John 366 [email protected] Diocese of Cunneen 9869 Christchurch 2 Catholic Bishop 366 [email protected] Diocese of Barry Jones 9869 z Christchurch 3 Catholic Paddy 366 [email protected] Diocese of Beban 9869 Christchurch 4 Catholic Mike Nolan 366 [email protected] Diocese of 9869 Christchurch 5 Catholic Eleanor 366 [email protected] Education Capper 9869 Office 6 Catholic Charles 366 [email protected] Education Shaw 9869 Office 7 Catholic Jill 366 [email protected] Education McLoughlin 9869 Office 8 Catholic Mary Wood 366 [email protected] Education 9869 Office 9 Catholic Cora 366 [email protected] Education Grennan 9869 Office 10 Catholic Maureen 366 [email protected] Education Kerr 9869 Office 11 Catholic Kath 377 [email protected] Education Rushton 1182 Office 12 Wellington Edwige (04) 496 [email protected] Catholic Fava 1712 Education Centre 13 Wellington Peter Bray (04) 496 [email protected] Catholic 1710 Education Centre 14 NZ Catholic Pat Lynch (04) 496 [email protected] Education 1739 Office </p><p>First Draft Pandemic and Business Continuity Action Plan 10 15 Ministry of Grant 364 [email protected] Education McMillan 3330 16 Ministry of Neville 364 [email protected] Education Smith 3333 17 Diocesan Rex Lynch 983 [email protected] Education 5500 Council 18 All Primary School Principals: 18 Sacred Heart Trish 338 [email protected] School Sleeman 3247 (Addington) 18 St James Monica 982 [email protected] School (Aranui) Renwick 0009 18 St Joseph’s Ann Wise 03 308 [email protected] School 5299 (Ashburton 18 St Peter’s Barrie Clark 332 [email protected] School 7598 (Beckenham) 18 St Patrick’s Kim 351 [email protected] School Alexander 5590 (Bryndwr) 18 Christ the King Mike 358 [email protected] School Bonisch 2708 (Burnside) 18 St Mary’s David 366 [email protected] School (ChCh) O’Neill 2005 18 St Paul’s Christine 389 [email protected] School Callaghan 4665 (Dallington) 18 St Joseph’s Michele 03 685 [email protected] School (Fairlie) Helean 8659 18 St Patrick’s Mary-Clare 03 768 [email protected] School Murphy 7830 (Greymouth) 18 St Mary’s Karen 03 755 [email protected] School Payne 6133 (Hokitika) 18 Our Lady of the Anthony 338 [email protected] Assumption Koorey 9503 School (Hoon Hay) 18 St Bernadette’s Maureen 342 [email protected] School Moore 9780 chool.nz (Hornby) 18 St Patrick’s Therese 327 [email protected] School Coleman 7700 (Kaiapoi) 18 St Joseph’s Mitchell 328 [email protected] School Dieudonne 8140 (Lyttelton) 18 Our Lady of Denis 385 [email protected] Fatima School Aberhart 3441 (Mairehau)</p><p>First Draft Pandemic and Business Continuity Action Plan 11 18 Our Lady of the Alison Lilley 03 302 [email protected] Snows School 8250 (Methven) 18 New Brighton Deb Daines 388 [email protected] Catholic School 7982 18 St Joseph's Mark 352 [email protected] School Gregory 8779 (Papanui) 18 St Joseph's David 03 614 [email protected] School Armstrong 7202 (Pleasant Point) 18 St Joseph's Marie 03 313 [email protected] School Hanton 7828 ne.net.nz (Rangiora) 18 St Teresa's Suzi de 348 [email protected] School Gouveia 9392 (Riccarton) 18 Our Lady of Murray 348 [email protected] Victories School Debenham 7790 (Sockburn) 18 St Albans Annette 355 [email protected] Catholic School Sjoberg 7538 18 Our Lady Star Margaret 326 [email protected] of the Sea Coleman 5315 .nz School (Sumner) 18 St Joseph's Terry Whyte 03 615 [email protected] School 8206 (Temuka) 18 Sacred Heart Pauline 03 688 [email protected] School (Timaru) Prendergast 8188 18 St Joseph's Terry Rush 03 688 [email protected] School (Timaru 1376 North) 18 St Patrick's Mary Firth 03 689 [email protected] School (acting) 8584 (Waimate) 18 St Anne's Peter 384 [email protected] School Callanan 3073 (Woolston) 19 All Secondary School Principals: 19 Roncalli 03 688 [email protected] John Hogue College 6003 19 John Paul II Harold 03 768 [email protected] High School Leask 4166 19 Bernadette 385 [email protected] Marian College Devonport 8449 19 Catholic [email protected] Bruce 982 Cathedral Henley 1690 College 19 St Bede's 352 [email protected] Justin Boyle College 6065 19 St Thomas of Bruce 348 brucestevenson@stthomas- Canterbury Coll Stevenson 7010 coll.school.nz </p><p>First Draft Pandemic and Business Continuity Action Plan 12 19 Villa Maria 348 [email protected] Mary Lynch College 4165 20 TriEx Health Terry 341 [email protected] Buckingham 4088 21 DHB Emergency Planner 22 Signature Julie 379 [email protected] Security Willocks 9966 or 021 877055 23 Spotless Sue Doherty 377 Services 2633 24 OPUS Richard 363 [email protected] International Munt 5400 Consultants 25 Fraser Denis 378 [email protected] Macandrew Sanders 3401 Ryan 26</p><p>(j) Distance Learning Options If and when the MoH decides to move from Code White: Stage 1a to Code Yellow: Stage 1b the Catholic Education Office staff will inform all students enrolled in future Wellington Catholic Education Centre (WCEC) Diploma in Religious Studies or Catechetical Studies courses of the potential risk that the course may be suspended or cancelled due to the fact that the MoH might direct regional closure (Code Red: Stage 3) or national closure (Code Red: Stage 4) of educational organisations. They will be provided with the appropriate information in order that they might asses the option of enrolling in the WCEC distance course(s), rather than continuing with their enrolment in the “face-to-face” option provided through the Catholic Education Office.</p><p>First Draft Pandemic and Business Continuity Action Plan 13 3. Stage 1 (b) – Plan for it MoH Alert Code: Yellow (Standby)</p><p>(a) Review the Pandemic Plan, Update Contact Lists, Clarify Roles and Responsibilities The Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager will: </p><p>Task Completed () Check contact list details are correct (see Stage 1(a) (f) on page 9) Liaise with TriEx Health and (as appropriate) health authorities Brief all Catholic Education Office staff on roles and responsibilities Confirm the availability of the medical adviser for the CEO Set up the sickbay as an isolation room Review and cancel any planned international travel Subscribe to MoH email pandemic alerts (see pages 8 & 9)</p><p>(b) Keep Relevant Groups Informed The Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager will communicate the following information:</p><p>1 Local status – the current pandemic stage 2 What the Catholic Education Office is doing to prepare 3 What staff and students can do at home – good hygiene practices, stockpile food, paracetamol, personal protection equipment, etc. 4 Next steps – preparing for distance working & possible suspension/cancellation of classes/operations to the following groups:</p><p>Completed () Catholic Education Office staff The Bishop(s) of the Catholic Diocese of Christchurch The Diocesan Education Council The Diocesan Financial Administrator Students All Catholic primary and secondary schools</p><p>(c) Prepare for Implementation of Pandemic Plan The Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager will liaise with TriEx Health and (if appropriate) the local DHB emergency planner.</p><p>(d) Prepare Plan for Securing the Premises in the Event of a Closure The Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager will liaise with Signature Security Ltd (see: “(i) Contact List” on pages 10 – 13 in “Stage 1 (a) – Plan for it” of this document) to inform them of the closure of the Catholic Education Office premises until further notice.</p><p>The Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager will meet with Catholic Education Office staff to prepare distance working assignments and responsibilities.</p><p>First Draft Pandemic and Business Continuity Action Plan 14 4. Stage 2 – Keep it out (Border Management) MoH Alert Code: Red (Activation)</p><p>(a) Maintain Links with Relevant Government and Local Body Agencies The Pandemic Influenza Manager will check (daily) the MoH’s website for the latest advice (www.moh.govt.nz/pandemicinfluenza).</p><p>(b) Update and Activate Telephone/Email Contacts The contact list (see: “(i) Contact List” on pages 10 – 13 in “Stage 1 (a) – Plan for it” of this document) will be reviewed and updated, as necessary by the Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager.</p><p>(c) Review Pandemic Plan The Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager will: </p><p>Task Completed () Check contact list details are correct (see Stage 1(a) (f) on page 9) Liaise with TriEx Health and (as appropriate) health authorities Brief all Catholic Education Office staff on roles and responsibilities Confirm the availability of the medical adviser for the CEO Set up the sickbay as an isolation room Review and cancel any planned international travel Subscribe to MoH email pandemic alerts (see pages 8 & 9)</p><p>(d) Keep Relevant Groups Informed The Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager will communicate the following information:</p><p>1 Local status – the current pandemic stage 2 What the Catholic Education Office is doing to prepare 3 What staff and students can do at home – good hygiene practices, stockpile food, paracetamol, personal protection equipment, etc. 4 Next steps – distance working options & possible suspension/cancellation of classes/operations/meetings to the following groups:</p><p>Completed () Catholic Education Office staff The Bishop(s) of the Catholic Diocese of Christchurch The Diocesan Education Council The Diocesan Financial Administrator Students All Catholic primary and secondary schools</p><p>First Draft Pandemic and Business Continuity Action Plan 15 (e) Remind Staff/Students of the Important Health Related Matters The Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager will remind staff of the following:</p><p>Table: Summary of Influenza Protection Measures</p><p>Protection measure Where applicable Hand hygiene, cough etiquette, Everyone, all the time ventilation Organisational policies Every organisation, all the time Social distancing Everyone, whenever practical Protective barriers In situations where regular work practice requires unavoidable, relatively close contact with the public (includes teachers’ contact with students) Disposable surgical mask Workers in any community or health care setting who are caring for the sick (this includes first responders) Also as a possible adjunct to protective barriers Disposable particulate respirator Health care workers participating directly in close masks, eye protection, gloves, contact patient care when there is a high risk of gowns/aprons contact with respiratory secretions, particularly via aerosols (mostly inpatient settings).</p><p>What are the Symptoms of Influenza? Influenza is a highly contagious viral disease of the respiratory tract. Influenza is characterised by rapid onset of respiratory and generalised signs and symptoms including: a high fever, headache, muscle aches and pains, fatigue, cough, sore throat, or a runny nose. Table: What is the Difference Between Influenza and a Common Cold?</p><p>SYMPTOM INFLUENZA COMMON COLD </p><p>Fever Usual, sudden onset 38o-40o Rare and lasts 3-4 days.</p><p>Headache Usual and can be severe Rare</p><p>Aches and pains Usual and can be severe Rare</p><p>Fatigue and weakness Usual and can last 2-3 weeks or Sometimes, but mild more after the acute illness</p><p>Debilitating fatigue Usual, early onset can be Rare severe</p><p>Nausea, vomiting, In children < 5 years old Rare diarrhoea</p><p>Watering of the eyes Rare Usual</p><p>Runny, stuffy nose Rare Usual</p><p>First Draft Pandemic and Business Continuity Action Plan 16 Sneezing Rare in early stages Usual</p><p>Sore throat Usual Usual</p><p>Chest discomfort Usual and can be severe Sometimes, but mild to moderate</p><p>Complications Respiratory failure; can worsen Congestion or ear-ache a current chronic condition; can be life threatening</p><p>Fatalities Well recognised Not reported</p><p>Prevention Influenza vaccine; frequent Frequent hand-washing, hand-washing; cover your cover your cough cough</p><p>How is Influenza Spread? Influenza is spread from person to person in the respiratory droplets generated by coughs and sneezes. It can also be spread when a person comes into contact with the respiratory droplets of another person by touching items on which droplets are present, and then touches their own eyes, mouth or nose before washing their hands. The virus may enter through the eyes, or more commonly through the nose or mouth, and into the throat and lungs where it begins to multiply. The time from first exposure to when symptoms begin is one to four days. The disease damages the linings of the respiratory tract. Secondary bacterial infections, such as pneumonia, meningitis, sinus and ear infections can then take hold. How Long is the Influenza Virus Infectious? It is not known for certain, if people with influenza are infectious before developing symptoms. An adult with influenza is infectious once they show symptoms, and for some days after. Children have been shown to remain infectious for up to 21 days, long after symptoms have disappeared. Some individuals may become infected but never show symptoms. Influenza viruses may be able to live for up to two days on hard surfaces such as doorknobs, handrails, toys, cups, utensils, telephones. Although it can live on these surfaces it is not as infectious as these surfaces are usually dry.</p><p>(f) Monitor Planned/Recent Travel of Staff Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager will follow the travel advice on the MFAT (www.mfat.govt.nz) and MoH websites and via the media.</p><p>As the MoH has decided to move from Code Yellow: Stage 1 (b) (Standby) to Code Red: Stage 2 (Keep it out) the Catholic Education Office staff will be given the option of working from home. </p><p>First Draft Pandemic and Business Continuity Action Plan 17 (g) Programmes for Students The Catholic Education Office staff will inform (by email or, if no email contact is possible, by phone) all students enrolled in future Wellington Catholic Education Centre (WCEC) Diploma in Religious Studies or Catechetical Studies courses of the potential risk that the course may be suspended or cancelled due to the fact that the MoH might direct regional closure (Code Red: Stage 3) or national closure (Code Red: Stage 4) of educational organisations. They will be provided with the appropriate information in order that they might asses the option of enrolling in the WCEC distance course(s), rather than continuing with their enrolment in the “face-to- face” option provided through the Catholic Education Office.</p><p>As the MoH has decided to move from Code Red: Stage 1 (Standby) to Code Red: Stage 2 (Keep it out) all teacher professional development classes/meetings will be suspended/cancelled. </p><p>(h) Institute Rigorous Cleaning Policies and Practices to Mitigate the Spread of the Flu Virus - should it appear The Catholic Education Office’s cleaning contractor (Spotless Cleaning) will be contacted and reminded that their cleaning policies and practices must conform to the MoH’s requirements for future pandemic phases (see: “(c) Cleaning Policies, Practices and Supplies” on page 5 in “Stage 1 (a) – Plan for it” of this document)</p><p>In order to cover the possibility that the cleaning contractor’s staff are absent during a pandemic, all Catholic Education Office staff will be reminded of appropriate cleaning procedures (see: “(c) Cleaning Policies, Practices and Supplies” on page 5 in “Stage 1 (a) – Plan for it” of this document).</p><p>First Draft Pandemic and Business Continuity Action Plan 18 5. Stage 3 – Stamp it out (Cluster Control) MoH Alert Code: Red (Activation)</p><p>(a) Maintain Contact with the Local DHB (Emergency Planner) The Pandemic Influenza Manager will check (daily) the MoH’s website for the latest advice (www.moh.govt.nz/pandemicinfluenza).</p><p>The Pandemic Influenza Manager will check with TriEx Health (Terry Buckingham) for the latest professional advice.</p><p>(b) Keep Relevant Groups Informed The Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager will communicate the following information:</p><p>1 Local status – the current pandemic stage 2 What the Catholic Education Office is doing to prepare 3 What staff and students can do at home – good hygiene practices, stockpile food, paracetamol, personal protection equipment, etc. 4 Next steps – distance working & suspension/cancellation of all classes to the following groups:</p><p>Completed () Catholic Education Office staff The Bishop(s) of the Catholic Diocese of Christchurch The Diocesan Education Council The Diocesan Financial Administrator Students All Catholic primary and secondary schools</p><p>(c) Update Contact Lists and Maintain Communications The contact list (see: “(i) Contact List” on pages 10 – 13 in “Stage 1 (a) – Plan for it” of this document) will be reviewed and updated, as necessary by the Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager.</p><p>(d) Cancel All Unnecessary Aspects of Business, Including Travel and Classes Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager will follow the travel advice on the MFAT (www.mfat.govt.nz) and MoH websites and via the media.</p><p>As the MoH has decided to move from Code Red: Stage 2 (Keep it out) to Code Red: Stage 3 (Stamp it out) the Catholic Education Office staff (excluding the Manager of the Catholic Education Office) will be directed to work from home. </p><p>As the MoH has decided to move from Code Red: Stage 2 (Keep it out) to Code Red: Stage 3 (Stamp it out) all Catechetical Studies, Diploma of Religious Studies and teacher professional development classes/meetings will be suspended/cancelled. </p><p>First Draft Pandemic and Business Continuity Action Plan 19 6. Stage 4 – Manage it (Pandemic Management) MoH Alert Code: Red (Activation)</p><p>(a) Communicate Directly with the Local DHB Emergency Planner The Pandemic Influenza Manager will check with the DHB Emergency Planner/Medical Officer of Health for the latest professional advice.</p><p>(b) Make Preparations for Suspension of Operations for an Unspecified Period As the MoH has decided to move from Code Red: Stage 3 (Cluster control) to Code Red: Stage 4 (Manage it) all the Catholic Education Office staff will continue to be directed to work from home and the Catholic Education Office premises will be secured and closed.</p><p>(c) Secure Premises The Pandemic Influenza Manager will close and secure the Catholic Education Office premises. Appropriate signs notifying members of the public of the closure of the Catholic Education Office premises will be placed on the entrance doors to the Catholic Education Office.</p><p>(d) Post Notices of Closure on Entry Points to the Catholic Education Office The Pandemic Influenza Manager will place appropriate signs, notifying members of the public of the closure of the Catholic Education Office premises, on the entrance doors to the Catholic Education Office.</p><p>(e) Keep Relevant Groups Informed The Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager will communicate the following information:</p><p>1 Local status – the current pandemic stage 2 What the Catholic Education Office is doing to contain the spread of the virus 3 What staff and students can do at home – good hygiene practices, stockpile food, paracetamol, personal protection equipment, etc. 4 Next steps – distance working & suspension/cancellation of classes/operations & closure of the Catholic Education Office premises to the following groups:</p><p>Completed () Catholic Education Office staff The Bishop(s) of the Catholic Diocese of Christchurch The Diocesan Education Council The Diocesan Financial Administrator Students All Catholic primary and secondary schools</p><p>(f) Cancel or Reschedule Courses As the MoH has decided to move from Code Red: Stage 3 (Stamp it out) to Code Red: Stage 4 (Activation) the Catholic Education Office staff will continue to be directed to work from home. </p><p>As the MoH has decided to move from Code Red: Stage 3 (Stamp it out) to Code Red: Stage 4 (Activation) all Catholic Education Office courses/meetings will continue to be suspended/cancelled. </p><p>First Draft Pandemic and Business Continuity Action Plan 20 (g) Ensure Clear Governance and Permission Lines Are In Place The delegated decision making responsibilities are in following order: 1. Mike Nolan (Manager) 2. Charles Shaw 3. Maureen Kerr 4. Paddy Beban (Diocesan Financial Administrator) in consultation with Mary Wood</p><p>The rationale for the above system of deputised and delegated decision making authority is that absence rates may be significant (30-60% are the predicted peaks). Thus our planning must cater for absence due to significant sickness levels, care of sick or young (and not so young) dependents, or possibly death.</p><p>All major decisions will be confirmed by the Bishop of the Catholic Diocese of Christchurch and/or his delegated administrative appointee (the Vicar General and/or the Diocesan Financial Administraor) before implementation.</p><p>(h) Cancel Travel Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager will follow the travel advice on the MFAT (www.mfat.govt.nz) and MoH websites and via the media.</p><p>First Draft Pandemic and Business Continuity Action Plan 21 7. Stage 5 – Recover from it (Recovery) MoH Alert Code: Green (Stand down)</p><p>(a) Assess Capacity to Resume Normal Operations The Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager will confer (by telephone/email) to consider and assess the following:</p><p>. health of students and staff; . state of the Catholic Education Office premises; . effect any breaks in programme delivery have had on the academic programme; . etc.</p><p>(b) Cleaning and Disinfecting Affected Areas The Pandemic Influenza Manager will contact the Catholic Education Office’s cleaning contractor (Spotless Cleaning) in order to arrange for a complete clean of the Catholic Education Office premises – as per the MoH’s requirements (see: “(c) Cleaning Policies, Practices and Supplies” on page 5 in “Stage 1 (a) – Plan for it” of this document)</p><p>(c) Resume Educational Services The Catholic Education Office resumes its core business and plans for a return to full operations as soon as it is possible and appropriate</p><p>(d) Activate Recovery Plan The Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager will:</p><p>. arrange a debrief of the pandemic even for all staff and (if appropriate) students; . arrange trauma and/or grief counselling for Catholic Education Office staff as necessary.</p><p>(e) Keeping Relevant Groups Informed The Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager will communicate the following information:</p><p>1 Stand down status – the current pandemic stage 2 What the Catholic Education Office is doing to resume educational services 3 Next steps – resumption of classes/operations & re-opening of the Catholic Education Office premises to the following groups:</p><p>Completed () Catholic Education Office staff The Bishop(s) of the Catholic Diocese of Christchurch The Diocesan Education Council The Diocesan Financial Administrator Students All Catholic primary and secondary schools</p><p>First Draft Pandemic and Business Continuity Action Plan 22 (f) Arrange for Ongoing Monitoring and Support of Staff and Students The Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager and all staff will watch for, and report, symptoms of grief and trauma. Counselling support may be required/offered to Catholic Education Office staff.</p><p>(g) Evaluate the Success of the Pandemic Plan The Catholic Education Office (CEO) Pandemic Influenza Manager and the Deputy Pandemic Influenza Manager will liaise with all Catholic Education Office staff and make any necessary modifications to the Pandemic Plan.</p><p>First Draft Pandemic and Business Continuity Action Plan 23 Catholic Education Office Catholic Diocese of Christchurch</p><p>Influenza Pandemic and Business Continuity Action Plan</p><p>Appendix</p><p>Pandemic Influenza Notification Form</p><p>First Draft Pandemic and Business Continuity Action Plan 24 SUSPECTED PANDEMIC INFLUENZA CASE NOTIFICATION FORM</p><p>Details of Affected Staff/Students</p><p>Name: Site: Location of isolation:</p><p>Job title: Nationality if visitor to site: Date of birth:</p><p>Address:</p><p>Telephone no: (W) (H) (M)</p><p>Symptoms noticed:</p><p>Fever Body aches Headache Fatigue Dry cough Others Details: Cold</p><p>Time of fever on-set: </p><p>Time of isolation: </p><p>Travel history over the past 8 days: </p><p>Countries visited </p><p>Flights taken: </p><p>Where referred: </p><p>Contact List (See separate page)</p><p>Details of Reporter </p><p>Name:</p><p>Job title:</p><p>Telephone no: (W) (H) (M)</p><p>First Draft Pandemic and Business Continuity Action Plan 25 CONTACT LIST</p><p>MoH currently defines pandemic influenza contacts as people who have had close physical (less than one metre) or confined airspace contact with an infected person, within four days of that person developing symptoms. These are likely to include family members and/or other living companions, workmates, classmates (if in close contact situations or confined airspace environments), and some recreational companions. Note that the definition of a contact is likely to change once the nature of the pandemic strain is known. Refer to MoH’s website during a pandemic for up-to- date guidance.</p><p>Retain this list and provide to the Medical Officer of Health or his/her designated officer on request.</p><p>People the affected person has interacted with since displaying symptoms Name Email Telephone no. Address 1.</p><p>2.</p><p>3.</p><p>4.</p><p>5.</p><p>6.</p><p>7.</p><p>8.</p><p>9.</p><p>10.</p><p>11.</p><p>12.</p><p>13.</p><p>14.</p><p>15.</p><p>First Draft Pandemic and Business Continuity Action Plan 26</p>