<p>MINUTES OF THE MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SODA </p><p>SPRINGS, CARIBOU COUNTY, IDAHO HELD SEPTEMBER 5TH, 2012.</p><p>MEETING CALLED TO ORDER AT 5:00PM BY KIRK L. HANSEN, MAYOR.</p><p>ROLL CALL SHOWED THE FOLLOWING PRESENT: KIRK L. HANSEN, MAYOR</p><p>RANDALL E. PRESCOTT, PRES.</p><p>LYNDA LEE</p><p>TODD B. SMITH EXCUSED: MITCHELL J. HART</p><p>ALSO PRESENT: Mark Steele</p><p>Alan Skinner, Director</p><p>David Naccarato</p><p>Tausha </p><p>Vorwaller, Clerk</p><p>Joel Stobie </p><p>Clyde Nelson, Attorney</p><p>Carol Alworth</p><p>Charles Fryar</p><p>Joe Rice</p><p>The invocation was given by Carol Alworth, Mayor Hansen then led everyone in the </p><p>‘Pledge of Allegiance’. </p><p>Councilmember Hart was excused. The Council reviewed the minutes from the last meeting and the payroll and accounts </p><p> payable. Councilmember Prescott moved to dispense with the reading of the August 15th, </p><p>2012 minutes and approve them as written along with the payroll and accounts payable for</p><p>August, 2012. Councilmember Smith seconded the motion. All in favor, motion carried.</p><p>(SEE ATTACHED ACCOUNTS PAYABLE AND PAYROLL REGISTERS FOR DETAIL)</p><p>David Naccarato and Joel Stobie of McKinstry presented the completed energy audit of the City’s facilities. The summary review included potential savings by installing </p><p> programmable thermostats in several City buildings along with replacing 65 street lights </p><p> with new technology decreasing wattage and increasing bulb life. Mr. Naccarato </p><p> recommended holding onto this information until the hydro and generation studies were </p><p> complete to decide whether to have McKinstry move forward with any of the </p><p> improvements. He explained that there will be a cost savings if the projects are done </p><p> together. Councilmember Smith suggested that the City could install the thermostats </p><p> ourselves. Mr. Stobie mentioned that some rewiring may be required. Mr. Naccarato </p><p> mentioned that if the City waited and decided to have McKinstry perform the work then the cost of the study would be rolled into the cost of the projects. Mr. Naccarato reported that </p><p> the hydro study is about two weeks away from completion and off-takers for the </p><p> generation plant will be contacted in the next week. Monsanto and Agrium will be </p><p> contacted as potential off-takers even though they probably are not able to make a long </p><p> term commitment. Mayor Hansen suggested waiting to make a decision on how to proceed</p><p> until the other studies are complete as recommended. </p><p>TH SEPTEMBER 5 , 2012</p><p>PAGE 2 Two pay applications for Forsgren Associates for the Wastewater Treatment Plant Project </p><p> were reviewed. Director Skinner explained that the final design invoice had been paid and </p><p> these invoices are for construction management. Director Skinner mentioned that the </p><p> second DEQ loan with the lower interest rate will be used first if possible but labor has to </p><p> be charged to the first loan. Director Skinner informed the Mayor and Council of a pump </p><p> failure due to the power outage over the weekend. DEQ and EPA will be notified of the </p><p> incident, thanks to Dan Squires who was on weekend duty the problem was found and </p><p> corrected quickly. Director Skinner also mentioned that there were some issues with the </p><p> concrete meeting specifications. The issue has been discussed with Edstrom and it will be resolved before further concrete is poured. Most of the secondary treatment equipment is </p><p> here and the contractor is trying to get everything lined up to meet the schedule but it will </p><p> be really tight. They are currently working 12 hours, six days a week. Councilmember </p><p>Smith moved to approve the two pay applications for Forsgren Associates, seconded by </p><p>Councilmember Prescott. All in favor, motion carried. </p><p>Mayor Hansen commented on the smoke-free park issue. He thanked everyone for their </p><p> efforts in trying to make our parks smoke-free and reviewed the Council’s past decision on </p><p> the issue. The Council did not support an ordinance but passed a resolution and agreed to encourage no smoking in the parks by putting up signs. The Mayor mentioned that there </p><p> were some smokers at the salmon dinner in City Park that made it miserable for some to </p><p> enjoy the dinner. Councilmember Smith asked if there had been an ordinance in place if </p><p> the police would have been called to the park to enforce it. Mayor Hansen commented that</p><p> he knows the smokers would have been very offended and probable caused a scene if they </p><p> were asked to stop smoking. The Mayor and Council agree it is a difficult thing to enforce. </p><p>The Mayor and Council all agreed that more signage would help and discussed where to </p><p> locate the signs. It was also suggested that portable signs be available for posting around </p><p> the tables for big events. Director Skinner will get enough signs to place more in all the parks and to make some portable ones. Mayor Hansen commented that he feels the </p><p> resolution and signage has made an impact.</p><p>The Mayor and Council discussed the recent vandalism to the parks restrooms and a </p><p> memorial bench by the skate park. Mayor Hansen would like to set a $1000 reward for </p><p> information that leads to conviction and prosecute to the full extent of the law. Mayor </p><p>Hansen expressed his frustration with spending the citizen’s money to provide facilities </p><p> that are then vandalized. Councilmember Lee asked that funds be budgeted for security </p><p> cameras stating that the vandalism is disgusting and costs so much money. Attorney Nelson reminded the Council that an ordinance regulating the times the parks were open </p><p> for use could help with the vandalism giving the police officers more authority to stop and </p><p> question people in the park after hours. Chief of Police Rice mentioned that as a </p><p> community service project the drug court participants will be putting the bench back in </p><p> place at the skate park. Chief Rice also mentioned that the users of the skate park have no </p><p> respect for the city facilities and property. The Council discussed the park hour’s ordinance</p><p> and whether it is necessary. Councilmember Smith mentioned installing timed locks on the</p><p>TH SEPTEMBER 5 , 2012</p><p>PAGE 3 restrooms. Mayor Hansen asked Councilmember Prescott to investigate the options for </p><p> security cameras.</p><p>Councilmember Smith and Councilmember Lee reported on attending a meeting sponsored</p><p> by the Idaho State Utility Coordination Council and the Idaho Public Utilities Commission. </p><p>The reason for the meeting was to encourage the formation of a local utility council made </p><p> up of representatives from the power, gas and phone companies along with City and </p><p>County representatives. The purpose of the group would be to coordinate and install improvements all at the same time along with educating the public and contractors about </p><p> the use of Dig Line. One of the representatives would need to step forward and organize </p><p> the group by creating a contact list and calling an initial meeting to get things going. </p><p>The Mayor and Council agree that the City needs a representative on the committee and </p><p> encourages the County or any other interested party to step forward and get it started. </p><p>The Council reviewed an amendment to the City’s health benefits plan document with the </p><p>Idaho Independent Intergovernmental Authority (III-A). Councilmember Smith who is also</p><p> the City’s broker for the III-A plan explained that the amendment will make the City’s plan more consistent with the other plans in the group and all the changes are a benefit to our </p><p> employees compared to the original plan. Councilmember Prescott agreed that all the </p><p> changes were positive and brings the plan more in-line with others. Councilmember </p><p>Prescott moved to approve the III-A plan document amendment#1. Councilmember Smith </p><p> seconded the motion. All in favor, motion carried. </p><p>Clerk Vorwaller asked the Mayor and Council if they would like to provide a gift or bonus to</p><p> the City Employees with the $5700 workman’s compensation insurance dividend received. </p><p>The Council and Staff discussed any workman’s comp claims over the last year. Councilmember Lee stated that she likes to give it back to the employees as a thank you for </p><p> working safely. Councilmember Smith suggested using some of the funds to purchase </p><p> security cameras for the parks. Councilmember Lee moved to approve giving Chamber of </p><p>Commerce gift certificates to the City Employees with the $5700 dividend. Councilmember </p><p>Prescott seconded the motion. All in favor, motion carried. </p><p>Councilmember Prescott moved to approve entering into executive session pursuant to I.C. </p><p>67-2345(1)(f) to communicate with legal counsel regarding probable litigation. </p><p>Councilmember Smith seconded the motion. A roll call showed the following vote: Those voting aye: Todd Smith</p><p>Those </p><p> voting nay: none</p><p>Randy Prescott</p><p>Lynda Lee Absent: Mitch Hart</p><p>Motion Carried.</p><p>Councilmember Smith moved to exit executive session, seconded by Councilmember Prescott. All in favor, motion carried.</p><p>TH SEPTEMBER 5 , 2012</p><p>PAGE 4</p><p>Councilmember Smith moved to adjourn the meeting at 6:25pm, seconded by </p><p>Councilmember Prescott. All in favor, motion carried.</p><p>TH PASSED AND APPROVED BY THE MAYOR AND CITY COUNCIL THIS 19 DAY OF </p><p>SEPTEMBER, 2012. ______</p><p>Kirk L. Hansen, Mayor</p><p>ATTEST:</p><p>______</p><p>Tausha Vorwaller, Clerk</p>