<p>State of Connecticut Core-CT Project</p><p>Application: HRMS Module: Human Resources Business Process: Hire Workforce Requirement Number: HR109 Requirement Title: Ability to Audit Job Transactions</p><p>Module Leads: Lina Simonu, Lisa Lagus</p><p>1. Requirement Description Describe the requirement (gap). Include a description of the delivered PeopleSoft functionality. Enable the delivered Job Audit functionality to identify the operator ID, date, and time of transaction and job characteristics that were changed. PeopleSoft delivers audit capability that may be turned on by updating the job record object properties. </p><p>2. Business Need Provide a justification for the requirement. Include information about frequency, volume, number of users impacted, etc. Due to the fact that the Hire and Job Data maintenance processes are de-centralized, there is a need to audit job changes. Central DAS may run a query against the Job Audit table to identify the operator ID and date and time the transaction took place. DAS is responsible for the accuracy of the information by State Statute 5-200 and the Auditors of Public Accounts review the audit trail in order to question the appropriate individual who did the entries.</p><p>3. Required By: (Y/N) Federal ____ Agency ____ Bargaining Unit ____</p><p>State Statutory __X__ State Regulatory ____ State Procedural __X__</p><p>4. Requirement Priority Medium (High, Medium, Low – please see “Requirements Prioritization Criteria”)</p><p>5. Recommended Solution Enter an “X” next to the appropriate category</p><p>______Process Solution ___ Option Number</p><p>___X___ Application Modification _1__ Option Number</p><p>6. Explanation for Recommendation Provide reasons for recommendation. Please do not re-state the description of the solution itself.</p><p>Job transactions drive payment of employees. Because these transactions are decentralized and Agency HR Specialists will have greater responsibility with Core-CT to ensure Job Data is accurate, the HR module team recommends the audit capability is enabled. This will assist the Central DAS office in identifying potential training areas, and who should perform clean up actions if errors were made.</p><p>1 of 2 04/29/18 State of Connecticut Core-CT Project</p><p>7. Organizational Impact of Recommendation Describe the changes to the organization that result from the recommended solution. Include a description of any role, process, statute, or bargaining unit agreement affected.</p><p>Central DAS HR Specialists may run queries to review who performed transactions for a given period.</p><p>8. Process Solutions Describe the possible Process Solutions. Include a description of impacts and benefits of each solution.</p><p>Option 1. Indicate who performed the transaction on the new Hire form and include it in the Personnel file. This would be time consuming to investigate for Central DAS, as the personnel files are maintained at each Agency.</p><p>9. Application Modifications Describe the possible Application Modifications. Include a description of impacts and benefits of each solution.</p><p>Option 1. Modification Type (On-line, Batch, Interface, Report, Workflow): On-line Complexity (Easy, Medium, Difficult): Easy Description: Enable the Job Audit functionality. Central DAS may run a query against the Job Audit table to identify the operator ID and date and time the transaction took place.</p><p>2 of 2 04/29/18</p>