<p> Purchasing and eProcurement DaDate Old Fiscal Year New Fiscal Year Comments Now Review pre-encumbrances remaining Email [email protected] to close. on requisitions. Now Review encumbrances remaining on Email [email protected] to close or purchasing orders. increase. The Operating Budget Report is a PeopleSoft report available to assist in the search for all open purchase orders by department number or project number. To search for all open purchase orders by department number or project, use query named UV_PO_OPEN_BY_DEPT_PROJECT. Review pre-encumbrance and encumbrance amounts on the Budget Details Report generated in PeopleSoft: Commitment Control, Budget Reports, Budget Transaction Detail Now Use pre-paid accounts on old fiscal Create journal to Function code on chart string must be year requisitions for next fiscal year correct account in 000 on requisition. activity (conference registrations, for new fiscal year. example). 6/24 Last requisitions entered into Requisition access will be turned off in PeopleSoft for purchases not yet PeopleSoft from June 25th until July 1, invoiced. 2011. 6/24 All current RFPs must be completed. New RFPs will be initiated after 7/15. 7/1 Enter requisitions for For blanket POs, indicate Start and End new fiscal year. Dates on requisition. 7/14 Begin process of rolling incompleted old fiscal year POs into the new fiscal year</p><p>Payables Date Old Fiscal Year New Fiscal Year Comments 7/12 Invoices for goods delivered Invoices MUST be received in Procurement by by 6/30 to Procurement 4:00pm. Services. 7/12 Completed Check Request To review what types of payments are most Forms for other expenses that appropriately made on a Check Request Form, were incurred on or before please review the following web page: June 30th, when requisitions http://www.uvm.edu/~procure/purchmethods.htm are not appropriate, to Procurement Services. 7/13 Any voucher with matching or budget checking errors will be deleted. 7/14 Enter vouchers into new fiscal year. Purchasing Card Date Old Fiscal Year New Fiscal Year Comments Now If you are using a purchasing card to Journal to correct The function code in the chart string purchase airfare or conference account in new fiscal needs to be 000. Otherwise, budget registration for FY 12, you must year. checking will fail. Account 13102 is reallocate those transactions to a defined as Prepaid Expense - PurCard prepaid expense account. These Travel. accounts begin with 13XXX. 6/23 Last day to safely make PurCard transaction to charge old fiscal year. 6/24 April 28 - May 27 cycle (dated 6/1) reallocation must be completed. 6/29 PurCard journal for May 28 – June 27 cycle created,(dated 6/30). 7/11 May 28 - June 27 cycle reallocation must be completed. 8/2 PurCard journals for These PurCard Expenses will hit FY12 June 28 – July 27 budgets. available for reallocation</p>