<p>Red Lodge Carnegie Library Board</p><p>Minutes of the meeting of Tuesday, December 6, 2016</p><p>Board Members: Erinn Ackley, Scott Cain, Pennie Cook, Jack Exley, Kathleen Normile</p><p>Others: Library Director Jodie Moore, City Council Liaison Martha Brown</p><p>Chair Scott Cain called the regular meeting of the Red Lodge Carnegie Library Board to order at 6:07 PM.</p><p>The minutes of the November 2016 meeting were unanimously approved as presented following a motion from Jack Exley and a second from Erinn Ackley.</p><p>Treasurer’s Report:</p><p>Erinn Ackley presented the most recent expenditure report. There were no posted revenue updates since the November meeting</p><p>Invoices were reviewed and unanimously approved following a motion from Jack Exley and a second from Pennie Cook. </p><p>Library Director’s Report:</p><p>Jodie Moore reminded the board of the upcoming second session of the One Book Billings program (Last Bus to Wisdom by Ivan Doig, to be discussed Tuesday, November 15 at 7 PM). </p><p>The 2nd Annual Literary Pumpkin Decorating Contest was a success. The 14 participants ranged in age from 5 to 90! Winners received gift certificates to the Pizza Co. thanks to the Red Lodge Friends of the Library and their VIP account.</p><p>Jodie reported that department head meetings are continuing and increasing in regularity as the city looks at ways to increase revenue and/or decrease expenditures.</p><p>Jodie attended the Fall Montana Shared Catalog Meeting in Helena on October 6 and presented an update as Chair of the Content Management Committee of the Montana Shared Catalog.</p><p>Old Business:</p><p>The library’s exterior sign has been completed by Back Alley Metals. Staff and board shared the many compliments received on the sign from the public. This now completes the work done by Back Alley Metals for the library. </p><p>Jodie had previously shared via email a revised proposal from High Plains Architects for the completion of a facility-wide conceptual design plan to include specific plans for the overhaul of the west entryway and improvements to the windows and/or window coverings throughout the building. Jodie also shared the proposal with Jeff Anderson as trustee of the Marian Edwards Adams Trust, which will fund the design plan. Jeff gave his approval. Board members discussed the scope and cost of the proposal. Jack Exley motioned to formally approve the proposal from High Plains Architects for a facility design plan. Kathleen Normile seconded the motion which passed unanimously. The board revisited a change to the regular meeting day and time of the Library Board. Since she was unable to attend the meeting, Pennie Cook had shared her preferences that the board meet on Wednesday or Thursdays and at 5 PM. The trustees all agreed that the 1st Thursday of the month at 5:00 PM would be a preferable day and time. Jodie mentioned that due to Karen Hasting’s vacation, the December meeting could not begin until 6:00 PM. With that in mind, the board decided to table the change in meeting day and time until the December meeting.</p><p>Policy Review:</p><p>Scott Cain prepared a form for the evaluation of Library Director Jodie Moore. Trustees will submit their feedback and Scott will compile the responses. Scott and Erinn Ackley will conduct the formal evaluation next week.</p><p>The trustees and Jodie gave status reports on the FY17 Operational Goals, including conversations with respect to services the library could provide at local assisted living/nursing home facilities and initial contact with Flash’s and the Carbon County Historical Society regarding historic photos for the library’s centennial in 2019.</p><p>Jodie was not able to complete edits to the position descriptions prior to this meeting. Revised position descriptions will be e-mailed to trustees to review ahead of the next meeting so that the updates can be formally approved in December.</p><p>New Business:</p><p>Jodie discussed a current promotion offered by Spectrum Business for phone and internet services. The library’s monthly bill for two phone lines from Century Link has increased, and the promotion pricing from Spectrum will be a significant savings. The promotion will further increase the library’s broadband speeds and would provide the same phone features we currently have. The price will remain cheaper than our current combined phone and internet bills even after the promotion has ended. The board agreed that Jodie could continue to research the promotion and was authorized to make a change in service provider to ensure the best service and cost.</p><p>The meeting was adjourned at 7:05 PM.</p><p>The next meeting will be held on Tuesday, December 6 at 6:00 PM.</p><p>Minutes submitted by Library Director Jodie Moore.</p>