<p>TELEMATICS POLICY</p><p>From the Office of Department of Administration, State of Minnesota</p><p>Effective Date: 01/03/2017</p><p>I. What are the objectives and benefits of the telematics program? Admin strives to continuously improve the sustainability, efficiency, and safety of the state fleet. Admin is implementing a data analytics program, telematics, in order to improve vehicle diagnostics, fuel economy, mileage tracking, vehicle utilization, and theft prevention among other variables. Telematics data also helps to maximize vehicle utilization, increase fuel efficiency, ensure proper vehicle use, improve unsafe driving behaviors, and reduce insurance costs.</p><p>II. Who does this policy pertain to? This policy pertains to the Department of Administration (Admin), state agencies, Minnesota State and their authorized drivers who lease vehicles from Admin.</p><p>III. Definitions Vehicle Telematics – technology that allows global positioning data, vehicle diagnostic data, and vehicle usage data to be used to improve fleet management costs, sustainability, efficiency, and safety.</p><p>Alert – is a warning that indicates when there is a vehicle mechanical problem, vehicle usage concern, or vehicle location concern.</p><p>Reports – summaries of telematics data, which can be used to look at high level trends.</p><p>IV. What drivers need to do? Drivers of Admin’s leased vehicles are required to:  Comply with Admin’s Fleet Management Policy  Operate vehicles in a safe and efficient manner  Refrain from tampering with and/or destroying the telematics device installed in their vehicle  Act on vehicle indicator warning lights as directed by Admin to ensure vehicle is operating properly</p><p>1 V. What agencies need to do? Numerous state agencies lease Admin vehicles that may have telematics devices installed in them. Agencies will be responsible for monitoring the telematics data and addressing concerns that are raised by the data. Agencies that operate Admin vehicles must:  Appoint an authorized representative who Admin can forward telematics information to  Complete and submit required forms to obtain access to Networkfleet portal  Monitor alerts and/or reports  Use telematics data to improve sustainability, efficiency, and safety as much as possible  Act on alerts and reports forwarded by Admin  Comply with their agency policies and procedures when coaching drivers or responding to driver behavior concerns</p><p>VI. What Admin will do. Admin will institute, administer, and monitor the telematics program for Admin fleet vehicles. Specifically, Admin will:  Monitor Networkfleet to improve fleet sustainability, efficiency, and safety  Manage user access to the Networkfleet system  Manage who receives alerts and reports  Set diagnostic, usage, and location data alert criteria  Receive alerts  Create reports  Forward alerts and summary reports to agency fleet contacts  Consult with and/or make recommendations to agencies, as necessary, on responses to safety alerts</p><p>2</p>