<p> PREFACE</p><p>This booklet of information is provided for the higher education student who is about to enroll in EDH 6946: Higher Education Student Personnel and for the benefit of on-site supervisors.</p><p>The booklet lists the responsibilities of Student Personnel Students, the UCF internship coordinator, and the on-site supervisor. Copies of various forms used for application, on-site approval, evaluation, etc. may be found in the Appendices.</p><p>The UCF Student Personnel faculty would remind the interns they are the guest of the cooperating institution. We know personal appearances and professional skills will continue to reflect highly on you and the University. Also, we wish to thank the on-site supervisors for their roles in the training process of these new professionals.</p><p>.</p><p>Page 1 of 13 UNIVERSITY OF CENTRAL FLORIDA MASTER’S PROGRAM STUDENT PERSONNEL IN HIGHER EDUCATION INTERNSHIP INFORMATION SHEET The Student Personnel in Higher Education Master’s Degree Program (M.A.) is designed to meet the needs of students who want to prepare for work in educational institutions. Internships provide valuable practical experience in student affairs or other functional areas. In addition to gaining an understanding of the functions of an office and the various staff members duties, student interns develop and evaluate their professional skills. Also, the internship provides the laboratory for students to translate classwork to the actual practice of student affairs or general higher education administration. RESPONSIBILITIES OF THE STUDENT PERSONNEL FACULTY 1. Approve students for registration and placement in the internship program. 2. Endorse the student’s internship contract for the semester. 3. Arrange seminars and conferences for students in the internship to provide feedback, give support and direction and an opportunity to determine growth, in addition to other professional experiences. 4. Assign course grades after consultation with the on-site supervisor. Grades assigned: A,B,C,D,F and I (I=Incomplete). “I” means the contract requirements have not been completed. 5. Visit on-site supervisors at least two times during the semester. Maintain regular contact with the on-site supervisors by phone and/or visit. RESPONSIBILITIES OF THE INTERN 1. Meet with your advisor to obtain permission to enter the internship and to discuss appropriate options. 2. Discuss the potential internship with the staff member in the office you have chosen. 3. Arrange internship in advance. Internships should be finalized no later than the last day of classes and preferably two weeks before the end of the semester prior to the internship. 4. Negotiate internship responsibilities with the on-site supervisor and instructor 5. Think about goals prior to the start of the semester so contracts can be completed by the end of the 2 nd week of the semester. 6. Submit work schedule to the internship coordinator during the first week of the semester. The internship is a fourteen (14) week commitment and should include 600 hours for the semester. (Any variation should be addressed in written petition to the internship coordinator). 7. Schedule evaluations with on-site supervisor and internship instructor for mid-semester and during the last two weeks of classes. 8. An evaluation of the internship experience is due finals week. The typewritten paper should include a summary of activities or a special project completed during the internship. Be certain to assess personal strengths and weaknesses as well as suggestions for improvement of the next internship in the area. 9. Additional activities may be required. Please check with the internship coordinator for information. 10. You are responsible for all information provided in the packet, including that designated for On- Site Supervisors. Please make sure you understand all your responsibilities and ask questions for further clarification if necessary.</p><p>Page 2 of 13 RESPONSIBILITIES OF THE ON-SITE SUPERVISOR These guidelines for internships are to provide useful information relative to the intended nature of the internship for students and the responsibilities of the professional personnel involved.</p><p>1. Regular supervision is essential to the success of the internship. A. The internship coordinator will visit each on-site supervisor a minimum of two times during the semester. Regular contact between the internship coordinator and the on- site supervisor is to be maintained by phone and/or visit. B. The Internship coordinator is available upon request anytime, should need arise. C. The internship coordinator for Student Personnel in Higher Education is Dr. Levester Tubbs, (407) 823-1466 D. Each intern will participate in an on-going analysis of personal growth with the internship coordinator at regularly scheduled intervals.</p><p>2. On-site supervisors are to arrange for interns to take part in staff meetings, staffings and in- service training.</p><p>3. On-site supervisors are requested to complete a midterm and a final evaluation of the performance of the intern. (See Appendix)</p><p>4. The internship will be for fourteen (14) weeks for a total of 600 hours.</p><p>5. On-site supervisors are requested to suggest appropriate reading(s) relative to their student affairs function. The readings may be books, articles, or manuals the on-site supervisor believes to be most beneficial to aid the intern in better understanding the area.</p><p>6. The intern is expected to consistently follow the policies, professional activities, procedures and legal responsibilities of the school.</p><p>7. Each intern is to complete a typewritten review of his/her internship. This should include strengths and limitations of site, analysis of total field experience and any seminars as well as supervision, etc. Also to be included is learning from readings and own system(s) observed and test in site. A copy is to be shared and discussed with on-site supervisor, a copy goes to the internship coordinator, and one is retained by the student.</p><p>8. On-site supervisors are requested to provide input into the higher education training program at UCF. Input may include: feedback regarding curriculum, competence as seen demonstrated by intern, skills or issues to be added to the program, etc. It is hoped a collaborative training effort will be achieved through these feedback meetings.</p><p>9. Evaluation of the intern’s performance is the responsibility of the internship coordinator with direct input from the on-site supervisor. It is the responsibility of the UCF internship coordinator to initiate contact with the on-site supervisor to establish liaison criteria and procedure for evaluation of the intern.</p><p>10. The faculty of the Student Personnel in Higher Education program at UCF greatly appreciates the professional input and participation of on-site supervisors in the further training of the students in our program. The success of the training program is more evident when the on-site supervisor’s input and participation is present. Thank you.</p><p>Page 3 of 13 Expectations of Student, Faculty & Supervisors</p><p>The following expectations of students, faculty, and internship supervisors are offered to insure effective communication among all involved and enhance the value of the internship experience for students and their host offices.</p><p>Phases Expectations</p><p>Student Faculty On-Site Supervisor</p><p>1. Exploring options 1. Discuss options with instructor. 1. Provide information. 2. Initiate contact with offices of 2. Answer questions 2. Respond to contacts and interest. questions.</p><p>2. Internship Assignments 1. Make formal request of office 1. Consult re: goals & which experiences fit 1. Interview and decide (may be (may be accomplished in initial goals & skills. accomplished in initial contact). contact). 2. Send supervisor acknowledgement of 2. Sign approval form if accepting 2. Provide supervisor approval form. assignment upon receipt of signed form student. If accepted return to instructor.</p><p>3. Negotiating 1. Set goals. 1-2 Consult with student on goals & ideas 2. Generate possible responsibilities and regarding meeting goals. way to meet goals 3. Meet with supervisor to negotiate 3. Help student determine reasonable responsibilities to meet student goals & goals of office</p><p>4. Evaluations 1. Develop written evaluations form that is 1. Consult re: evaluation form. 1. Consult re: evaluations form. congruent with contract. 2. Approve evaluation form. 2. Approve evaluations forms. 2. Negotiate form with supervisor & 3. Attend evaluations session. 3. Provide verbal feedback to student at instructor 4. Review both perceptions, check out session 3. Schedule a mid-semester verbal discrepancies. 4. Complete written evaluation forms for evaluations session with supervisor & 5. Determine grade. student & submit to student and instructor instructor 4. Complete the final written evaluations forms from your perspective and submit to supervisor & instructor</p><p>5. On-going 1. Inform supervisor & instructor of 1. Assist student & supervisor with problems & 1. Inform student & instructor of problems & concerns concerns. problems & concerns. Page 4 of 13 2. Complete course requirements. 2. Provide student & supervisor with course 2. General supervision of experience in 3. Submit a copy of paper to supervisor requirements. office include feedback re: internship. 3. Check periodically with supervisor re: performance</p><p>Page 5 of 13 Appendix A</p><p>Internship Assignment Approval Form</p><p>Date </p><p>Student’s Name </p><p>Social Security Number or PID</p><p>The above named student has been accepted to do an internship in our office for ______semester, 20 _____ beginning date______and ending date______.</p><p>Supervisor’s Name </p><p>Phone </p><p>Mailing Address </p><p>On-site Supervisor’s Signature </p><p>Student’s Signature</p><p>Internship Coordinator’s Signature </p><p>* * * * * * * * * * * * * * *</p><p>Instructions to the Student</p><p>Once you have been accepted by an office for an internship, please complete the date, your name, the semester and year and the office name. Then ask the on-site supervisor to sign the form indicating his or her approval. When all signatures are complete, submit to the internship coordinator for signature.</p><p>Page 6 of 13 Appendix B</p><p>CONTRACTUAL AGREEMENT BETWEEN INTERNSHIP STUDENT AND THE UNIVERSITY OF CENTRAL FLORIDA</p><p>(A) I hereby attest that I have read and understand the National Association of Student Personnel (NASPA) Standards of Professional Practice and will perform my duties in accordance with these standards. I further understand that any breach of this code or any unethical behavior on my part will result in my receiving a failing grade and notification of such behavior will be placed in my permanent record.</p><p>(B) I understand that is my responsibility to keep my internship supervisors (On-Site and UCF Coordinator) informed regarding my internship experience.</p><p>(C) I understand that I will not be issued a passing grade until I have demonstrated a specific minimal level of knowledge, skills and attitudes.</p><p>(D) I further understand that is my responsibility to attend classes and supervisory session fully prepared as outlined by the course requirements. If such session are attended without my preparation they will not be counted toward my minimal basic requirements.</p><p>Signature</p><p>Date</p><p>Page 7 of 13 Appendix C</p><p>Internship Planning and Performance Contract Suggested Outline</p><p>Goal # 1:</p><p>Objective # 1: Specific Activities and Responsibilities: Evaluation (who, when, how?): Projected deadline for completion</p><p>Objective # 2 Specific Activities and Responsibilities: Evaluation (who, when, how?): Projected deadline for completion</p><p>Goal # 2</p><p>Objective # 1: Specific Activities and Responsibilities: Evaluation (who, when, how?): Projected deadline for completion</p><p>Objective # 2 Specific Activities and Responsibilities: Evaluation (who, when, how?): Projected deadline for completion</p><p>Approvals:</p><p>Student</p><p>On-site Supervisor</p><p>Instructor </p><p>Date Submitted </p><p>* * * * * * * * * * * * * * * You may have more than two objectives for each goal and you may have more than two goals. Your contract should be typed using the format in this outline. You should complete the form, obtain the signatures of the supervisor and instructor, then provide the supervisor and instructor with copies.</p><p>Page 8 of 13 Appendix D Student Characteristics and Work Skills Evaluation Form (Student Self-Evaluation) Instructions: Please complete the following form and return it to your Instructor. Be as precise and as accurate as possible in assessing your abilities. This self-evaluations will go far in aiding your major adviser in planning further projects for you and in assisting you in your professional growth * * * * * * * * * * * * * * *</p><p>Student Dates of Internship</p><p>On-site Supervisor </p><p>Location of Internship</p><p>Instructor </p><p>Evaluation:</p><p>Following is a list of skills you may have developed and characteristics you may have demonstrated in the internship. As accurately as possible, rate yourself and your experience on each item by using the rating scale provided (or by giving comments on the reverse side of this paper).</p><p>I. Individual Performance Excellent Good Fair Poor 1. Demonstration of interest in the field (willingness to learn, enthusiasm for work). 2. Ability to organize (thoughts, material, and time). 3. Implementation of the purpose of the office (knowledge of procedures, ability to translate goals into action). 4. Initiative (willingness to accept responsibility to offer leadership, to make suggestions, to act on own.) 5. Oral communication (listening as well as speaking, giving reports). 6. Written communication (ability to express ideas, choice of grammar). 7. Ability to carry through on task (completion of assignments, performance of duties, dependability). 8. Self-confidence (ability to lead informal meetings, discussion groups, do things which challenged competence.) 9. General physical appearance (neatness, appropriate dress, posture). 10. Maturity (ability to accept criticism, engage in give and take on ideas and work performance). 11. Acceptance of responsibility (punctuality, ability to evaluate results of actions). 12. Understanding of fundamental purpose or philosophy of the office II, Staff Relations 1. Working relationship established with supervisor. 2. Involvement in work situation. 3. Took opportunity to meet staff members and exchange ideas. 4. Evaluation of this internship program in terms of your total academic program.</p><p>Page 9 of 13 III. Professional Growth</p><p>1. How has this internship aided in your personal development of a code of ethics? Explain.</p><p>2. How has this internship assisted you in the development of a philosophy of relating to special field of higher education? Explain.</p><p>3. Have your duties or activities in this internship helped you to become familiar?</p><p>4. Has the internship provided role models, ie., individuals whose professional performance you can emulate? Explain.</p><p>5, Has your participation in this internship increased your attendance at professional meetings (national, state, local, or campus) associated with the special area? Those related to Higher Education?</p><p>6. Give your overall reaction to this experience, indicating the extent to which you were able to realize the goals you set for yourself. Include suggestions (and/or criticisms) that you feel will help to improve the internship.</p><p>7. From the list in Section I above, what do you feel are your two strongest characteristics?</p><p>8. From the list in Section I, what do you feel are the two characteristics you need to continue to improve? Explain.</p><p>Signature</p><p>Page 10 of 13 Appendix E Student Characteristics and Work Skills Evaluation Form (Supervisor) Instructions: Please complete the following form and return it to the Instructor. Be as precise and as accurate as possible in assessing the student’s abilities. This evaluation will go far in aiding the major adviser in planning further projects for the student and assisting in their professional growth * * * * * * * * * * * * * * *</p><p>Student Dates of Internship</p><p>Instructor</p><p>Location of Internship</p><p>Name & Telephone number of On-site Supervisor</p><p>Evaluation:</p><p>Following is a list of areas in which you may have observed behavior characteristics of the student working under your supervision. Please indicate by use of the rating scale (or by giving comments on the reverse side of this paper), your assessment of the student in each area.</p><p>I. Individual Performance Excellent Good Fair Poor 1. Demonstration of interest in the field (willingness to learn, enthusiasm for work). 2. Ability to organize (thoughts, material, and time). 3. Grasp of the fundamental purpose or philosophy of the office 4. Initiative (willingness to accept responsibility to offer leadership, to make suggestions, to act on own.) 5. Oral communication (listening as well as speaking, giving reports). 6. Written communication (ability to express ideas, choice of grammar). 7. Ability to carry through on task (completion of assignments, performance of duties, dependability). 8. Self-confidence (ability to lead informal meetings, discussion groups, do things which challenged competence.) 9. General physical appearance (neatness, appropriate dress, posture). 10. Maturity (ability to accept criticism, engage in give and take on ideas and work performance). 11. Evidence of individual growth and professional development as a result of the internship. 12. Ethical and professional awareness as evidence in contacts with students, staff, and others II, Staff Relations 1. Working relationship established with supervisor. 2. Involvement in work situation. 3. Took opportunity to meet staff members and exchange ideas. 4. Reaction to constructive criticism and evaluation of performance</p><p>Page 11 of 13 III. Professional Growth</p><p>1. Within the limits of this internship, what do you think are the student’s two strongest characteristics in the list above?</p><p>2. What do you think are the student’s two characteristics in the list that need the most improvement?</p><p>3. What comments can you make about the student’s potential as an administrator?</p><p>4. What additional factors not covered in this assessment do you think deserve mentioning?</p><p>On-site Supervisor’s Signature</p><p>Student’s Signature</p><p>Page 12 of 13 Internship EDH 6946 Mid-Term Report</p><p>This assignment is intended to help you synthesize your internship from an environmental perspective.</p><p>1. Introduction: Provide a brief description of your internship site (i.e., name, purpose/role, place within the larger organization) as well as a brief description of your job responsibilities. How does your unit “fit” into the larger institution? What are its overall missions or more specific goals and objectives? The heart of this paper should address the issues and concerns raised in the following sections.</p><p>2. Physical Environment: What does your internship/job site look like (i.e., describe the synthetic environment-floor plans); what are the amenities; is it crowded or is there unusable space? What influence do the amenities and other constructs of the physical environment have on your behavior, on the behavior of the other employees you work with, on the clientele the office intend to serves?</p><p>3. Human Aggregate: Describe the human aggregate of your internship/job site. What are the pertinent demographic and other characteristics of the people with whom you work and the clientele the office serves?</p><p>4. Structural/Organizational: How is your internship/job site organized? Does the organizational structure facilitate or inhibit the goals of the organization? Does it intend to encourage or discourage innovations? To what extent is your setting characterized by a dynamic or static organizational pattern?</p><p>5. Constructed: What is the predominant “image” of your internship/job setting? What sort of social climate or environmental personality is evident? Do your perceptions differ from those of your co-workers or clientele? Have your perceptions about your internship/job site remained the same or changed over time?</p><p>6. Analysis: Given your own characteristics, overall, how do the above environmental features effect your attraction, satisfaction, and stability in that setting? Your analysis should focus carefully on the nature and quality of your interaction with that setting, given your personality characteristics and the major features which you attributed to that environment in response to some of the questions above.</p><p>Page 13 of 13</p>