<p> 1 ASUCD LONG-RANGE PLAN 2 CAMPUS COPIES/CLASSICAL NOTES 3 I. PURPOSE AND HISTORY 4 5 In 1976, the Associated Students, University of California, Davis (ASUCD), established Classical 6 Notes for the purpose of providing lecture notes to UC Davis undergraduate students as additional 7 study aids. Through this service, Classical Notes provides lecture notes to students and instructors as 8 study and teaching aids. This service also offers many opportunities for student employment. 9 Concurrently, in the fall of 1976, Rabbit Reproductions was established by the ASUCD to provide low- 10 cost printing for Classical Notes. Additional business was needed in order to cover the cost of 11 providing the service, so the service was offered to ASUCD units and students. It was also offered to 12 the general public at a higher rate. The only advertising of the service at that time was in the Student 13 Viewpoint. The business generated by the general public grew so large that eventually it had to be 14 discontinued. 15 In October 1978, Rabbit Reproductions leased a new duplicating machine, the Xerox 9400, 16 which replaced the original Xerox 9200. One of the new added features of the Xerox 9400 is its ability 17 to do two-sided copying faster and more efficiently than the old machine. 18 However, in the fall of 1984, both Classical Notes and Rabbit Reproductions ceased to exist as two 19 separate ASUCD entities and merged into one consolidated unit under the management of one full- 20 time Director. This new unit also terminated its leasing of the 9400 Xerox machine in favor of 21 purchasing a computerized "state-of-the-art" 9900 Xerox copier with numerous technical, artistic and 22 time-saving features. Shortly after the merger, we conducted a "logo and name" change contest for 23 our unit which was to provide us with a commonly shared name; however, after a great deal of 24 deliberation, it was decided that Classical Notes would maintain its former identity, but Rabbit 25 Reproductions ceased to exist and was reincarnated as Paperworks. 26 Within one year, Classical Notes/Paperworks grew from a staff of twenty to forty-five and while the 27 merger was quite successful, an administrative decision (based on the resignation of our career 28 Director and monetary considerations) was made to restructure the unit under the leadership of four 29 student stipend positions effective 9/15/85. These positions consist of a Director, a Production 30 Manager, and two Sales Managers, one for CN-Sales and Paperworks, respectively. 31 In 1990, Paperworks changed its name to Campus Copies. In the unit there are 4 copy 32 machines, 2 high volume copiers, OCE 2600’s, and 2 medium volume Canons. Classical Notes has 33 since then opened another store called Archives, which sells old classical notes at reduced prices. 34 During the Coffee House Renovation, Campus Copies/Classical Notes (CC/CN) temporarily relocated to 35 the basement of the Memorial Union (MU), occupying space that used to belong to AS PAPERS and 36 KDVS 90.3. Following the Coffee House renovation, Campus Copies/Classical Notes returned to its 37 original spot in the Memorial Union (MU). During this time period, Archives was consolidated back into 38 Campus Copies/Classical Notes, which continues to sell old classical notes at reduced prices out of 39 their MU location. 40 Campus Copies/Classical Notes recent bought a new black and white Canon 8085 as well as a 41 new color printer Canon 5035 in order to stay competitive with off campus competition. As of 42 September 20th, 2011, color printing has been offered at Campus Copies/Classical Notes. 43 In April 2012, due to high demand for custom t-shirts, Aggie Threads separated from Campus 44 Copies/Classical Notes into its own unit. The space in the Memorial Union is still shared between them 45 and they still share some of the same equipment, including the register and credit card machine. 46 47 II. PERSONNEL 48 49 1. Director: The Unit Director ensures that Campus Copies/Classical Notes produces and 50 distributes high quality lecture notes in a timely fashion. The Unit Director hires managers and 51 has the final authority in the hiring of other staff members. They are also responsible for 52 planning and implementing advertising, public relations, and expansion programs. 53 2. Clerk Manager/Advertising Manager: This manager is responsible for selling the published 54 notes and follows the sales trends of the entire organization. The Sales Manager also hires the 55 store clerks/cashiers, and oversees their performances. 56 3. Backstore Manager: Backstore Managers is responsible for the collection and publication of the 57 lecture notes, overseeing the sales trends of each class, creating flexible and efficient printing 58 schedule, and monitoring the notetakers’ performances. Backstore Manager is also responsible 59 for the regular daily operation of a central ASUCD printing service, overseeing the creation of 60 notes and readers, and hiring notetakers and other staff personnel. 61 4. Backstore Employee (7): Backstore Employees are responsible for taking the notes that the 62 notetakers produce and converting them to packets that subscribers can purchase. 63 5. Store Clerk (5): Cashiers stock, organize, print, and sell readers and lecture notes. When they 64 are low in notes or readers, they print more as needed. 65 6. Notetakers: The Production Manager selects notetakers who are in good academic standing 66 and possess excellent notetaking and writing abilities. 67 68 Organizational Chart: 69 70 71 Future Plans: 72 1. Train all employees for all positions to increase flexibility. 73 2. Have Notetakers publicize availability of notes during class. 74</p><p>76 III. OPERATIONS 77 78 1. Training: Employees are given all of the information about Campus Copies/Classical Notes, 79 shadow senior employees, and address any questions on procedure to returning staff. 80 2. Sales: Campus Copies/Classical Notes gives informal estimates to faculty on costs of reader 81 production, as well as a timeline of turnover. Faculty members are given copies of the reader 82 for approval before final production begins. Classical Notes receives notes from the 83 Notetakers, copies them, and sells them out of their space in the MU. 84 3. Production: Currently, Campus Copies can turnover a reader order in one day, two maximum 85 if there is formatting involved. The copy machines are located in the old AS PAPERS space, 86 and Backstore Employees are responsible for creating the readers and copying notes 87 4. Printing: Campus Copies/Classical Notes provides personal printing, binding, and laminations. 88 5. Publicity: The Unit currently post fliers around campus at a very low cost, and also purchases 89 advertising space in The California Aggie. 90 6. Repairs: If a copy machine breaks down, staff immediately calls Ray Morgan (the company 91 that supplies machines), and the machine is repaired within the next two days. Machines 92 generally break down every three weeks at the most, though one machine breaks much more 93 frequently. Breakdowns tend to coincide with a heavy load of readers to produce. 94 95 Future Plans: Improve training. 96 1. Improve publicity by utilizing the line item in the budget. 97 2. Improve relations and communication with the UCD faculty. 98 3. Advertise all services, and their faster turnaround than competitors. 99 4. Explore potentially partnering with other ASUCD Units to increase name recognition. 100 101 IV. FINANCE 102 103 This Unit does not receive a subsidy from ASUCD:</p><p>105 1. Staff: The Unit Director makes $139.00 a week; Clerk Manager/Advertising Manager and 106 Backstore Manager make $127.00 a week; first year Campus Copies Backstore Employees and 107 first year Classical Notes Store Clerks makes $8.00 an hour and get a $.25 raise every year 108 they return; Summer Printers make $8.00 an hour; Notetakers are paid on a commission 109 based rate. 110 2. University Recharge: Campus Copies/Classical Notes pays a recharge of $10,000.00 to the 111 University every year for services such as purchase orders and payroll. 112 2. Administrative Recharge: Campus Copies/Classical Notes pays an Administrative recharge of 113 $5,526.00 that goes to funding the Student Services office. 114 3. Publicity: The Unit currently has a $1,000 line item for publicity, and uses it to purchase 115 advertisements in The California Aggie and posts fliers on campus. 116 2. Telephone/Fax: Campus Copies/Classical Notes has a small budget of $1,800.00 for telephone 117 calls and a fax line. 118 2. Repair and Maintenance: This line item for $7,000.00 is used to pay for the repair and 119 maintenance of the copy machines. 120 2. Paper and Binding Supplies: This line item for $13,000.00 is used for the purchase of supplies 121 needed to produce fliers, readers, and notes. 122 2. Staff Development: The Unit has a line item of $300 for staff development and non-alcoholic 123 beverages. 124 2. Bank Charges: Due to the new type of account Campus Copies/Classical Notes is charged for 125 credit card usages. Campus Copies/Classical Notes has a line item of $2,200.00 for this fee. 126 2. Replacement Reserve: Campus Copies/Classical Notes has its own reserve that it uses to 127 purchase replacement copy machines. 128 2. ASUCD: Campus Copies/Classical Notes has a line item of $-15,000 for printing of the ASUCD 129 Senate and Executive offices. 130 131 Future Plans: 132 1. Keep prices competitive with other Davis businesses. 133 2. Allow students to pay for readers and notes with registration cards. 134 3. Sell advertising space in readers and notes to clubs and businesses. 135 4. Utilize publicity line item more effectively. 136 137 V. ENVIRONMENTAL SUSTAINABILITY 138 139 Campus Copies/Classical Notes machines print on 60% recycled paper, unless requested otherwise. 140 They do offer the option of printing on 100% recycled paper at a higher price. 141 142 Future Plans: 143 1. Publicize the availability of 100% recycled paper. 144 2. Purchase the most energy efficient machines, when financially feasible. 145 3. Use more toner efficient printers. 146 4. Upload notes and sell digital copies 147 148 VI. EXTERNAL RELATIONS 149 150 1. UC-Davis Faculty: Campus Copies/Classical Notes relies on the UC Davis faculty for 151 authorization and comments on content of notes, instructions, distribution of exam solutions, 152 problem set solutions, practice exams, and other supplementary course materials, including 153 large documents with binding(i.e. lab manuals, readers as requested). 154 2. Greek Life: Provides the Greek Community with copying services. Campus Copies/Classical 155 notes is currently providing copies, flyers, and posters to the Greek community. 156 Future Plans: 157 1. Continue to publicize faculties ability to make readers through Campus Copies/Classical Notes 158 2. Publicize faculty ability to use Campus mail to send readers to Campus Copies/Classical Notes 159 VII. INTERNAL RELATIONS 160 1. ASUCD: Provide AS-units with copying services. Campus Copies/ Classical Notes is currently 161 providing copies, flyers and posters for KDVS and the Aggie Restore. 162 2. URSAC: Work with Unit Relocation and Space Allocation Committee (URSAC) to re-evaluate 163 retail space during the MU Renewal Project-planning process. 164 3. Aggie Threads: Shares space with Aggie Threads. They both currently share the credit card 165 machine, all transactions for Aggie Threads are run through Campus Copies/Classical Notes. 166 Future Plans: 167 1. Foster a relationship with off-campus businesses and sell them advertising space in readers 168 and notes. 169 2. Outreach to clubs and sell them advertising space in readers and notes. 170 VIII. TWO YEAR GOALS 171 In order to increase marketing, Campus Copies/Classical Notes plans to change their name when the 172 MU Renewal Project is finalized. CC/CN believes that a name relatable to University of California, Davis 173 campus will increase publicity. Furthermore, shortening the name will make it easier for advertising 174 purposes. Also, in an effort to improve the quality of their services CC/CN hopes to purchase new Mac 175 computers. They are currently working off very old Mac and PC computers so with the purchase of 176 new computers, CC/CN will be able to be more efficient and run higher quality programs. Furthermore, 177 with the purchase of the new computers, the unit will be able to provide eco-friendly alternatives. One 178 of their eco-friendly goals is to provide all digital copies of their notes. Having digital copies will 179 facilitate sales due to CC/CN’s ability to offer reduced prices for these notes. An additional benefit to 180 all digital notes will provide faculty and students an easy way to access these notes. Campus 181 Copies/Classical Notes will continue to build partnerships with academic departments for production of 182 readers. 183 184 Finance: No Appropriation: None Vote: Majority 185</p>