<p>ST CUTHMAN’S RETREAT CENTRE – SMALL GROUPS IN THE MAIN HOUSE Small groups (max 8 participants) seeking a ‘Quiet Day’ can occasionally be accommodated in the main house at St Cuthman’s. Facilities include the Florence Allshorn Meeting Room, Chapel, Library (silent), Dining Room (a silent option), Conservatory (non-silent), and grounds. </p><p>Day guests are welcome between 10.00am and 5.00pm. We ask that day visitors respect the quiet nature of the House when not using the meeting room and remember that residential guests will have come away for prayer, rest and renewal. </p><p>On arrival: We recommend that you park in the Garden Room Car Park at the far end of the drive (past the Main Car Park). There are signs on the drive – ‘Day Visitors (Garden Room) Parking’ – please follow these. If there is limited space, park on the grass to the left of the road exit, facing the fence and the big field. The house is at the opposite end of the main drive, so please walk all the way down. We do ask groups to aim to arrive together if possible. Access & footwear : The ground floor of the house is accessible to disabled guests. Some areas of the grounds are uneven and guests do need to be able to negotiate these safely. Many areas are not suitable for access by those with mobility issues or by wheelchair. The grounds: Guests are welcome to enjoy all areas of the grounds – the terrace, lawns, shrubbery, woodland, orchards and fields. We make every effort to minimise disturbance to our guests when carrying out garden maintenance but sometimes this is unavoidable. The Chapel : Guests are welcome to use the Chapel for personal prayer and to join other Guests for Mass when available – times are subject to variation, so please check in the House porch at the start of your day. The group leader is welcome to arrange group use of the Chapel via the booking form. Refreshments and Meals : Morning Coffee & Biscuits will be made available at 11.00am in the meeting room. Lunch is a hot Two-Course meal usually served at 1.00pm. This may change depending on other Groups / Guests in the House. You are free to eat individually in the silence of the Dining Room or together in the Conservatory. Afternoon Tea with Cake is served in the meeting room at 4.00pm. You need to inform us via the form overleaf of any special dietary needs (vegetarian or specific medical needs) – our menus are prepared taking the dietary needs of guests into account within sufficient notification time. Day guests who have requested a special diet should make themselves known to person serving lunch to ensure they get the appropriate meal. In Emergency : Should the fire alarm sound please vacate the House immediately – do not stop to take belongings with you - and go to the Assembly Point outside the Chapel. Telephones – Due to the limited signal / reception in the area and in keeping with the quiet nature of the House, we kindly ask Guests to ensure that the ringer on your mobile is silenced or your phone switched off during your stay. We have a pay phone available for outgoing calls. In the event of an emergency a message can be relayed to you via the general office number – 01403 741220. If you do need to use your mobile phone in the case of an emergency, we would be most grateful if you make your call in the area of the Farm Buildings past the Garden Room where reception is at its strongest. Smoking : We ask guests to take the greatest of care smoking in the grounds, and we provide a disposal container outside the back door of the House for the convenience of guests. Security : Entry to the House is via a key code system and the number will be given to you on arrival. Day visitors are asked not to let anyone else in. Bookings : A maximum of 8 people can be accommodated in the Florence Allshorn meeting room. Groups of more would need to book the Garden Rooms or Cardinal Cormac Meeting Room. Should your numbers increase please remember that these Rooms may not be available on your original date. We reserve the right to cancel or postpone a booking in the unlikely event that operational reasons call for this. CANCELLATION POLICY As a small charity we are significantly affected by late cancellations. Should a confirmed booking be cancelled, the person making the booking (including on behalf of others) is responsible for payment. Payments are non-refundable and non-transferable We wish you a very fruitful day at St Cuthman’s. </p><p>ST CUTHMAN’S RETREAT CENTRE FLORENCE ALLSHORN ROOM APPLICATION FORM BLOCK CAPITALS PLEASE</p><p>DATE(S) REQUIRED day of the week date month year</p><p>PURPOSE OF MEETING (Please give brief description)</p><p>NUMBER OF PEOPLE ATTENDING please indicate if anyone will no. of participants require disabled facilities / access</p><p>ARRIVAL TIME of GROUP DEPARTURE TIME of GROUP </p><p>Important : The arrival time (earliest 10am) and departure time (latest 5pm) for small groups are constrained by the timetable of activities for our residential guests. We ask that groups aim to arrive together. Full Name Telephone email address (optional) Essential dietary requirements as below * GROUP LEADER</p><p>1</p><p>2</p><p>3</p><p>4</p><p>5</p><p>6</p><p>7</p><p>8</p><p>CATERING : Refreshments and lunch are included. Morning Coffee & Biscuits will be available from a trolley brought to your room at 11.00am, Lunch will be served at 1.00pm* and may be eaten in silence in the Dining Room or together in the Conservatory (non-silent), and Afternoon Tea & Cake will be available at 4.00pm in your room. Guests requesting a vegetarian meal will be happily accommodated and we will be pleased to do our best to meet the needs of Guests who have serious food allergies, if detailed below, but we cannot cater for individual food preferences.</p><p>* ESSENTIAL DIETARY NEEDS - PLEASE USE THESE CATEGORY DESCRIPTIONS WHEN REQUESTING DIETARY NEEDS ABOVE. </p><p>Vegetarian (does not eat fish) Vegetarian (does eat fish) Vegan Diabetic Gluten / Wheat free Nut allergy Dairy free Pregnancy </p><p>No fish No pork No shellfish Other, please specify above</p><p>THE MEETING ROOM – for a maximum of 8 people. The meeting room is located on the ground floor. The room is set out with a mixture of easy chairs in a circle, with a small, low table centrally. Some medium sized folding tables are available in the room, which we can make into a boardroom table if required. A whiteboard / flipchart stand is also available (let us know below if you need an A1 pad, which is available at £5 and yours to take away). There is a cd and tape stereo in the room. Please let us know in advance if you will need a projector and screen. There are guests’ rooms above the meeting room so we would ask you to be mindful of this throughout your day. Please supply A1 flip pad @ £5.00  (Tick if applicable)</p><p>CHAPEL (Please tick if you would like to use the Chapel during your visit)  Yes, please No, thank you If Yes, please state nature of required use: </p><p>Time required* From a.m./ p.m. To a.m/ p.m. </p><p>* As the Chapel is in daily use by our House and Garden Room guests, it may be necessary to arrange possible alternatives are: an alternative time for your group. . NAME OF INDIVIDUAL/ORGANISATION MAKING APPLICATION</p><p>CONTACT TELEPHONE NUMBER</p><p>Home Work Mobile </p><p>Email</p><p>ADDRESS FOR CORRESPONDENCE </p><p>POST CODE</p><p>PAYMENT </p><p>A cheque is attached for which is full payment for the group. (Cheques payable to: RCD of A&B) £ To pay by debit card, please telephone the office on 01403 741220 In the event of a last minute increase in numbers up to a maximum of 10 people, agreed in advance, a final invoice will be given to you on arrival. You will understand that participants who do not turn up will be charged for. UNDERTAKING BY APPLICANT I agree to make the participants aware of the notes accompanying this booking form, a copy of which has been retained by me. I undertake that the appropriate charges will be paid, and that the conditions of use will be properly observed. Signed …………………………………. Dated:………………………………………………….. Please return this form together with your payment to: Natalie Goodchild St Cuthman’s Retreat Centre, Cowfold Road, Coolham, West Sussex RH13 8QL </p>