<p>RELOCATION (MOVING) EXPENSE GUIDELINES</p><p>The St. Lawrence University limit for relocation expenses is $2,500 per employee. Reimbursement requests over $2,500 must be approved by the Vice President for that division and these additional costs will be paid by the department/division.</p><p>EXPENSES WHICH DO QUALIFY FOR REIMBURSEMENT ARE THE REASONABLE COST OF :</p><p> Packing, crating and transporting of household goods and personal effects, also storage up to 30 consecutive days (i.e. U-Haul, moving company)</p><p> Vehicle rental/air travel/train travel</p><p> Travel to the new residence by car: the cost may be figured by either actual fuel expenses if receipts are provided OR by actual mileage at the rate of $.165 per mile. [NOTE THAT THE MILEAGE RATE FOR RELOCATION IS DIFFERENT THAN FOR TRAVEL FOR INTERVIEWING].</p><p> Parking fees and tolls</p><p> Lodging costs while in transit to new home (BUT NOT for temporary housing at the new location). One night upon arrival in Canton can be included.</p><p>If belongings are being moved from a third location reimbursable costs may be limited!</p><p>EXPENSES WHICH DO NOT QUALIFY FOR REIMBURSEMENT INCLUDE*: </p><p>[*TRIPS THAT ARE PART OF RECRUITMENT & INTERVIEWING CAN BE PAID FOR FROM RECRUITMENT, IF AN OFFER OF EMPLOYMENT HAS NOT YET BEEN ACCEPTED.]</p><p> Expenses may become taxable benefits to the employee if the employee does not or chooses not to work at the new job for at least 39 weeks (over a 12-month period).</p><p> Meal expenses</p><p> Costs associated with pre-move house hunting trips</p><p> Costs associated with occupying temporary quarter</p><p> Expenses involving buying or selling of a home</p><p> Rent</p><p> Costs associated with side trips and stopovers for visits TRAVEL GUIDELINES</p><p> SLU will reimburse the new employee for one trip per family member. (These trips can occur at different times.)</p><p> The 50-mile test of the Internal Revenue Service: the distance from home to the new job must be at least 50 miles greater than the old commute.</p><p> Relocation trips should be made via the most direct route.</p><p> Airline reservations and car rentals can made, via email, through Travel Guard at [email protected]. As an alternative, a new employee can make his or her own arrangements and submit receipts for reimbursement.</p><p>Expense reports should be completed and submitted with appropriate receipts to the Associate Dean’s Office (Faculty positions) OR Human Resources Office (Exempt Staff positions) for budget approval in a timely manner, normally within 10 business days. </p><p>Websites that provide helpful information:</p><p>St. Lawrence University http://www.stlawu.edu/</p><p>St. Lawrence University Human Resources homepage http://www.stlawu.edu/human-resources</p><p>Associated Colleges of the St. Lawrence Valley Http://www.associatedcolleges.org/</p><p>Canton Chamber of Commerce http://www.cantonnewyork.us/chamber/</p><p>St. Lawrence County Chamber of Commerce http://northcountryguide.com/</p>