<p>Answers to Self-Study Review Questions</p><p>Chapter 9: Filing Procedures</p><p>1. An alphabetic filing system arranged by names of topics or categories is known as a/an subject filing system.</p><p>2. A filing system is called indirect when a card file must be consulted to obtain the reference number before a patient’s medical record file folder is retrieved from the file cabinet.</p><p>3. To maintain security and confidentiality, electronic passwords, also called security codes, are given to employees to limit their entry and functions within the computer systems.</p><p>4. To avoid losing data in a computer system, the most important procedure is to periodically back up (save) data or files.</p><p>5. Name some uses for tickler files. Answers will vary but will be six of any of the following: a. Remind patients of appointments b. Follow up on patients who missed appointments c. List names of patients interested in short-notice appointments d. Check on expected referral letter or laboratory report e. Order a depleted inventory item f. Follow up on an unpaid insurance claim g. Remind physician of personal appointments h. Reminder of subscription renewal dates i. Reminder of income tax payments</p><p>A-1 j. Reminder of meeting dates</p><p>6. The filing rules for alphabetizing for most alphabetic filing systems used today were developed by Association of Records Managers and Administrators (ARMA </p><p>International).</p><p>7. A file folder feature that permits expansion so more sheets can be added to a file is called scores (creases at the bottom of the file folder).</p><p>8. Color-coding only the primary digits on a file folder is known as two-band color- coding.</p><p>9. When a patient’s chart is removed from the files, a tracking system used by many medical practices is called charge-out system using outguides.</p><p>10. List steps used to prepare, sort, and file documents in patients’ records. a. Index and code b. Cross reference c. Sort d. File</p><p>A-2</p>