<p> AEROSPACE QUALITY SYSTEMS JUNE 2010</p><p>UNCONFIRMED MINUTES JUNE 23-24, 2010 GRAND COPTHORNE WATERFRONT HOTEL SINGAPORE</p><p>These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.</p><p>WEDNESDAY, JUNE 23, 2010 TO THURSDAY, JUNE 24, 2010</p><p>1.0 OPENING COMMENTS – OPEN </p><p>1.1 Call to Order / Quorum Check</p><p>The Aerospace Quality Systems (AQS) Task Group was called to order at 11:00 a.m., 23-Jun-10.</p><p>It was verified that only SUBSCRIBER MEMBERS were in attendance during the closed portion of the meeting.</p><p>A quorum was established with the following representatives in attendance:</p><p>Subscriber Members/Participants Present (* Indicates Voting Member)</p><p>NAME COMPANY NAME</p><p>* Robert Bodemuller Ball Aerospace Wang Chi Choong Rolls-Royce Singapore * Michael Coleman The Boeing Company Astrid Colon-Tirado Lockheed Martin * Mark Covert Honeywell Chairperson * David Day GE Aviation Vice Chairperson * Harold Finch Spirit Aerosystems Hendrich Lim SAESL Rolls-Royce Frank Mariot Vought Aircraft * Steve Meyer Goodrich Corporation Secretary * Jay Park Northrop Grumman Earl Pruett Lockheed Martin Richard Vinton Raytheon Aircraft Co. Kevin Ward Goodrich Corporation</p><p>Other Members/Participants Present (* Indicates Voting Member)</p><p>NAME COMPANY NAME</p><p>Tan Boh Leng International Engine Component Overhaul Andrew Glenanh Setsco Yongfeng Tang Xi'an Aero-Engine Plc Santosa Wong International Engine Component Overhaul</p><p>PRI Staff Present </p><p>John Barrett Susan Frailey Christine Sanz 1 AEROSPACE QUALITY SYSTEMS JUNE 2010</p><p>AQS Liaisons NAME COMPANY NAME Mark Covert Honeywell Aerospace David Day GE Aviation NMSE Ian Kitson The Boeing Company CP Steve Meyer Goodrich Aerostructures WLD Scott Sullivan Honeywell Aerospace NDT Dewey Whittaker Honeywell Aerospace ETG</p><p>1.3 Approval of Previous Meeting Minutes / RAIL Review – OPEN</p><p>The minutes from February 2010 were approved as written. </p><p>Motion made by David Day and seconded by Bob Bodemuller to formally approve the minutes. Motion Passed</p><p>The Code of Ethics and Conflict of Interests statements were reviewed.</p><p>The following RAIL items were reviewed:</p><p>ITEM 208 - see 3.0 for discussion</p><p>2.0 SUBSCRIBING USER PRIME DISCUSSION – OPEN</p><p>The AQS Tutorial was given – No issues were raised.</p><p>AQS Attendees Tutorial 2010-06.pdf</p><p>The Checklist Vision presentation was given – No issues were raised.</p><p>ACTION ITEM: Susan Frailey to update the AQS Tutorial with procedure changes and correct grammatical errors. (DUE DATE: 30-Sep-10)</p><p>3.0 REVIEW OF RAIL – OPEN</p><p>Item 208 was discussed – Mark Brown sent two questions to be raised to suppliers through the SSC:  What can the AQS Task Group do better or in support of the suppliers?  What recommendations do Suppliers have for the improvement and support from the AQS Task Group?</p><p>ACTION ITEM: Susan Frailey to transcribe Mark Brown’s questions into the item description of the RAIL. (DUE DATE: 01-Aug-10)</p><p>4.0 METRICS REVIEW – OPEN</p><p>AQS metrics were reviewed, no issues were raised.</p><p>NMC metrics May 2010.pdf</p><p>AQS Staff Engineer delegation was reviewed. All AQS Staff Engineers have had 100% review of NCRs and are at a concurrence level of 100%. 2 AEROSPACE QUALITY SYSTEMS JUNE 2010</p><p>Delegation metrics 6-2010.pdf</p><p>5.0 AC7004 DRAFT – OPEN</p><p>AC7004 rev E DRAFT 6-23-10 overall.pdf</p><p>There was general discussion on whether an audit to the new checklist can be completed in 1 day or not. John Barrett recommended that we do a test audit to verify that the time to conduct an adequate AQS audit remains at one day. </p><p>The following checklist items were discussed:  Eliminate the second sentence related to design in the checklist scope, but add notes to the Supplier in the handbook.  Capitalize all key words in title statements.  Susan Frailey to review all requirements starting with ‘where’ or ‘when’ and add N/A where applicable. Concurrence will be shown during the balloting of the revised checklist.  David Day will take the checklist along during an upcoming observation audit. Susan Frailey will do the same.  Susan Frailey will have a couple of Auditors review the checklist. Susan will report back the first week of August.  The template on the checklist was reviewed and some changes to it were suggested.  The AQS Audit Handbook team was created. Team members are: Todd Lazar, Roy Malott (Lead), Trish Wesemann, and Susan Frailey.  Mark Covert proposed a communication plan for the new revision of AC7004. It will consist of why and what type of changes. It will be sent to all as notification/information. Part of why is that AC7004 is now more in alignment with AS9100 to resolve some of the Prime’s concerns.</p><p>ACTION ITEM: Mark Covert to develop the communication plan. Assisting will be David Day and Susan Frailey. (DUE DATE: 31-Aug-10)</p><p>ACTION ITEM: Susan Frailey to have draft revision of AC7004 out for ballot within two weeks of end of the June 2010 Nadcap meeting. AQS Liaisons will be included in the ballot for informational purposes only. (DUE DATE: 09-Jul-10)</p><p>ACTION ITEM: Susan Frailey to send out a copy of the draft revision of AC7004 to several auditors for review and get their opinion if the new revision can be maintained as a one day audit. (DUE DATE: 09-Jul- 10)</p><p>ACTION ITEM: Susan Frailey to review the checklist template (pages 1 – 3) for revision. (DUE DATE: 31- Aug-10)</p><p>6.0 QMS INTEGRATION – OPEN</p><p>A presentation of the Liaison project was shown to those that have not seen it prior to the June 2010 Nadcap meeting. For those Liaisons that presented it during the June Nadcap meeting, feedback was given to the AQS Task Group. It was well received as good information to have when revising special process checklists. The information suits the NMC Checklist Vision statement of checking for compliance of a quality management system, not the existence of one.</p><p>3 AEROSPACE QUALITY SYSTEMS JUNE 2010</p><p>AQS Liaisons Presentation-Singapore 6-10.pdf</p><p>The Liaison Benefit Log was shown to those in attendance. This log will be maintained to keep track of the questions asked by the Liaisons, as well as projects that support all the commodities. A few Liaisons asked to have a copy of the log format prior to the meeting so they could use it during the meeting to capture notes to bring to the Liaison meetings. A review of the log was also added to the Liaison meeting agenda.</p><p>Liaison Benefit log.pdf</p><p>ACTION ITEM: Susan Frailey to send out a copy of the Liaison project presentation to the Liaisons that were not in attendance at this meeting. (DUE DATE: 23-Jul-10)</p><p>7.0 SSC STATUS REPORT – OPEN</p><p>Susan Frailey presented the SSC Status report for Mark Brown. No questions were raised. There were comments that the new format looks good.</p><p>AQS SSC TG Report Jun10.pdf</p><p>8.0 MISC REPORTING – OPEN</p><p>There have been no eAuditNet problems reported to PRI Staff. This topic will not be on future agendas until there are eAuditNet changes that affect all users.</p><p>Registrar Notifications – A presentation was given of the notifications that AQS Task Group members have made at the request of the commodity Task Groups. A discussion ensued on the lack of feedback received from the registrars. It was suggested that a presentation be made to the AAQG in January 2011 with the information AQS has. The AQS Task Group hopes that this information will improve the reporting process done within the OASIS database. This will allow the AQS Task Group to report back to the Commodities on any actions taken. Information for the presentation would be: tracking the registrar, tracking the follow-up, tracking the next audit, and tracking the Registration Management Committee, RMC.</p><p>Registrar notifications June 2010.pdf</p><p>ACTION ITEM: David Day and Susan Frailey will put together a summary of registrar notification data for David to present at the January 2011 AAQG meeting. (DUE DATE: 30-Nov-10)</p><p>9.0 DATA COLLECTION – OPEN</p><p>NMC will be overseeing a process to look at Auditor consistency. Some variation is desired, some is not. </p><p>Motion made by Dave Day and seconded by Steve Meyer to table the review of auditor consistency data until the NMC has developed an approach. Motion Passed </p><p>10.0 NEW BUSINESS – OPEN 4 AEROSPACE QUALITY SYSTEMS JUNE 2010</p><p>The October 2010 meeting agenda was discussed. Topics to include are: feedback on the auditor training, AC7004 mass communication, registrar notification data (including additional tracking options), AQS Audit Handbook update or review, recognition of the new AQS Chair and Vice Chair, Secretary succession plan, and a review of the meeting footprint.</p><p>Support of Conventional Machining as a Special Process (CMSP) Liaison – The two Task Groups will need to determine if support is needed. Mark Covert will take over the NMSE Liaison position for the October 2010 meeting, while David Day will be attending the CMSP meeting. Final Liaison arrangements will be made during the October 2010 meeting.</p><p>The required biennial review of NTGOP-001 Appendix 6 was conducted. Several changes were made to update the appendix to current terms and valid International Standard references. This review also included the annual review of the AQS Mission statement. The AQS Mission Statement was revised to align with current terms and descriptions.</p><p>NTGOP App 6 DRAFT 6-30-2010.pdf</p><p>Motion made by David Day moved and Rich Vinton seconded to accept the new mission statement. Motion Passed </p><p>AQS – Mission Statement 6-24-10.pdf</p><p>ACTION ITEM: Susan Frailey to update and ballot NTGOP-001 Appendix 6 with the revised AQS Mission statement and current terms. (DUE DATE: 24-Sep-10)</p><p>10.0 NEW BUSINESS – CLOSED</p><p>Observation audits – Susan Frailey directed the Subscribers on how to find the report to list audits in their area. Susan also showed the Subscribers where other information could be found within eAuditNet.</p><p>The t-frm-11 process was explained to the Subscribers by Susan Frailey. The Task Group delegated authority to the AQS Staff Engineers for completing these forms. </p><p>The AQS Task Group supported Susan Frailey in becoming a qualified AQS Auditor. More discussion will follow during the October 2010 meeting.</p><p>A failure appeal of AQS audit 134688 was discussed. Based on the Supplier’s failure to address all the nonconformances and provide sufficient objective evidence of compliance for those nonconformances they did address, the corrective actions are insufficient and the failure remains.</p><p>11.0 AUDITOR TRAINING – OPEN</p><p>A review of the proposed Auditor Training was conducted. An update on status needs to be sent to the team. David Day will layout some of the other topics over the next week to determine where scenarios are required as part of the training. </p><p>In the NTGOP-001 Appendix 6, to maintain being an AQS auditor, one must either attend the training or do at least 1 AQS audit per year. A review of the data was conducted. The question was raised if those individuals should they remain as AQS auditors. This will continue to be monitored, as there were none that the group felt needed to be disqualified at this time.</p><p>5 AEROSPACE QUALITY SYSTEMS JUNE 2010</p><p>Annual agenda – meeting before October, review zero-audit AQS auditors for deletion from the AQS approval. (This allows notification prior to the required annual training.)</p><p>ACTION ITEM: Susan Frailey to add an annual agenda item to review the AQS auditors that have not performed an AQS audit in the previous year. Susan Frailey to encourage PRI Scheduling to have those AQS approved auditors to perform at least one AQS annually. (DUE DATE: 08-Oct-10)</p><p>12.0 Meeting Feedback – OPEN</p><p>The meeting feedback form was completed by all those present.</p><p>13.0 Audit Review and Auditor Consistency – CLOSED</p><p>This topic is being tabled until the NMC sub-team develops the approach.</p><p>ADJOURNMENT – 24-Jun-10 – Meeting was adjourned at 6:00 p.m.</p><p>Minutes Prepared by: Steve Meyer – [email protected]</p><p>RAIL: </p><p>AQS RAIL 30-JUN-10.pdf</p><p>***** For PRI Staff use only: ******</p><p>Are procedural/form changes required based on changes/actions approved during this meeting? (select one)</p><p>YES* NO </p><p>*If yes, the following information is required:</p><p>Documents requiring Who is responsible: Due date: revision: NTGOP-001 app 6 Susan Frailey 24-Sep-10</p><p>6</p>