<p> Using Outlook to Schedule An Appointment</p><p>First, Select Calendar from the Folder Pane in Outlook.</p><p>Select the date you wish to edit. I selected the 25th of December (highlighted in gold on the calendar – the current date is boxed in red).</p><p>Double click in the row, to the right, corresponding to the time your appointment begins. I did so for 9 AM. Enter a Subject and Location, Start Time and End Time. The Reminder box is checked by default and will display, on your computer screen, a reminder 15 minutes before the appointment. You can change this time setting or disable the reminder.</p><p>Click Save and Close to save your new appointment.</p><p>That was easy, wasn’t it? At 8:45 on the 25th of December there will appear on my computer screen a reminder to rescue Santa from my chimney.</p><p>Scheduling a Recurring Appointment I want to put on my calendar a meeting that recurs. Watch how easy this is. I shall schedule my PSYC 1000 class that meets MWF 1-2 PM Spring semester. I navigate my way the date of the first meeting. As you can see, I have already scheduled my morning classes. Later I removed the reminder from the 11 AM entry. I double click on 1 PM and enter the meeting information. Note that I set the reminder to 5 minutes.</p><p>Now I click on Recurrence. I indicate that this class meets every week, MWF, ending on the 24th of April. OK, Save and Close, and it is done. Very easy, very cool.</p><p>Deleting a Single Occurrence of a Recurring Event Wait a minute, there are some days during Spring semester that we have off – Spring break and MLK day, for example. Now I need to remove the meeting from those particular days and designate them as days I will be out of the office. I open the calendar to the 16th of January</p><p> and double click on the 10 AM meeting. I am asked whether I want to open this occurrence or the entire series. I indicate this occurrence, OK. I click the delete icon, X.</p><p>I confirm that I want to delete just his occurrence, OK.</p><p>It is zapped. I do the same for the other two meetings and then I schedule an all day event, Martin Luther King Day, and indicate I will be out of the office.</p><p>Once you have set up your calendar, others can quickly see when you are available and when you are not available – but they cannot see what events are scheduled on your calendar. This makes it very easy for someone to schedule a meeting at a time when most of the members of the group will be available to meet. See my instructional document on this, linked below.</p><p>Using Outlook to Plan a Meeting</p><p>Return to Karl's Outlook Help Files Page</p>