Specimen AFS Updated February 2015

SPECIMEN ANNUAL FINANCIAL STATEMENTS FOR NATIONAL AND PROVINCIAL DEPARTMENTSFor the year ended 31 March 20ZZUpdated February 2015 (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZTable of ContentsAppropriation Statement 3Notes to the Appropriation Statement 17Statement of Financial Performance 19Statement of Financial Position 21Statement of Changes in Net Assets 23Cash Flow Statement 24Notes to the Annual Financial Statements (including Accounting policies) 25Annexures 105Specimen AFS National/Provincial Departments - 2 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEAPPROPRIATION STATEMENT for the year ended 31 March 20ZZAppropriation per programme [Appropriation Statement par .15] 20YY/ZZ 20XX/YY [Financial Statement Adjusted Shifting of Virement Final Actual Variance Expenditure Final Actual Presentation par .03] Appropriation Funds Appropriation Expenditure as % of Appropriation Expenditure final appropriation [Appropriation Statement par .13(a)] [par .13(b)] [par .13(c)] [par .18] R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Programme 1. Programme 1 2. Programme 2 3. Programme 3 4. Repeat for all programmes …………. SubtotalStatutory Appropriation President and Deputy President salary (The Presidency) Members' remuneration (Parliament) State debt costs (National Treasury) Provincial equitable share (National Treasury) General fuel levy Sharing with metropolitanSpecimen AFS National/Provincial Departments - 3 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEAPPROPRIATION STATEMENT for the year ended 31 March 20ZZ municipalities (National Treasury) Skills levy and sector education and training authorities (Higher Education and Training) Judges' and magistrates' salaries (Justice and Constitutional Development) TOTALSpecimen AFS National/Provincial Departments - 4 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEAPPROPRIATION STATEMENT for the year ended 31 March 20ZZ20YY/ZZ 20XX/YY Final Actual Final Actual Appropriation Expenditure Appropriation Expenditure TOTAL (brought forward) Reconciliation with statement of financial performance [Appropriation Statement par .13(d)]ADDDepartmental receipts NRF Receipts Aid assistanceActual amounts per statement of financial performance (total revenue)ADD Aid assistancePrior year unauthorised expenditure approved without fundingActual amounts per statement of financial performance (total expenditure)Specimen AFS National/Provincial Departments - 5 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEAPPROPRIATION STATEMENT for the year ended 31 March 20ZZAppropriation per economic classification [Appropriation Statement par .15] 20YY/ZZ 20XX/YY Adjusted Shifting of Virement Final Actual Variance Expenditure Final Actual Appropriation Funds Appropriation Expenditure as % of final Appropriation expenditure appropriation R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments Compensation of employees Goods and services Interest and rent on landTransfers and subsidies Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions Households Payments for capital assets Buildings and other fixed structures Machinery and equipment Heritage assets Specialised military assets Biological assetsSpecimen AFS National/Provincial Departments - 6 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEAPPROPRIATION STATEMENT for the year ended 31 March 20ZZLand and subsoil assets Intangible assetsPayments for financial assets TotalStatutory Appropriation per economic classification 20YY/ZZ 20XX/YY Adjusted Shifting of Virement Final Actual Variance Expenditure Final Actual Appropriati Funds Appropriation Expenditure as % of final Appropriation expenditure on appropriation R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments Compensation of employees Goods and services Interest and rent on landTransfers and subsidies Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions Households Payments for capital assetsSpecimen AFS National/Provincial Departments - 7 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEAPPROPRIATION STATEMENT for the year ended 31 March 20ZZBuildings and other fixed structures Machinery and equipment Heritage assets Specialised military assets Biological assets Land and subsoil assets Intangible assetsPayments for financial assets TotalSpecimen AFS National/Provincial Departments - 8 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEAPPROPRIATION STATEMENT for the year ended 31 March 20ZZProgramme 1: [NAME] 20YY/ZZ 20XX/YY Adjusted Shifting of Virement Final Actual Variance Expenditure Final Actual Appropriati Funds Appropriation Expenditure as % of final Appropriation expenditure on appropriation R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Sub programme 1. SUB PROGRAMME 1 2. SUB PROGRAMME 2 3. SUB PROGRAMME 3 4. REPEAT FOR ALL SUB PROGRAMMES Total for sub programmesEconomic classification Current payments Compensation of employees Goods and services Interest and rent on landTransfers and subsidies Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Specimen AFS National/Provincial Departments - 9 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEAPPROPRIATION STATEMENT for the year ended 31 March 20ZZPublic corporations and private enterprises Non-profit institutions Households Payments for capital assets Buildings and other fixed structures Machinery and equipment Heritage assets Specialised military assets Biological assets Land and subsoil assets Intangible assetsPayments for financial assets Total1.1 [SUB PROGRAMME 1 NAME] 20YY/ZZ 20XX/YY Adjusted Shifting of Virement Final Actual Variance Expenditure Final Actual Appropriati Funds Appropriation Expenditure as % of final Appropriation expenditure on appropriation Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments Compensation of employees Goods and services Interest and rent on landSpecimen AFS National/Provincial Departments - 10 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEAPPROPRIATION STATEMENT for the year ended 31 March 20ZZTransfers and subsidies Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions Households Payments for capital assets Buildings and other fixed structures Machinery and equipment Heritage assets Specialised military assets Biological assets Land and subsoil assets Intangible assetsPayments for financial assets Total1.2 [SUB PROGRAMME 2 NAME] 20YY/ZZ 20XX/YY Adjusted Shifting of Virement Final Actual Variance Expenditure Final Actual Appropriati Funds Appropriation Expenditure as % of final Appropriation expenditure on appropriationSpecimen AFS National/Provincial Departments - 11 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEAPPROPRIATION STATEMENT for the year ended 31 March 20ZZEconomic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments Compensation of employees Goods and services Interest and rent on landTransfers and subsidies Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions Households Payments for capital assets Buildings and other fixed structures Machinery and equipment Heritage assets Specialised military assets Biological assets Land and subsoil assets Intangible assetsPayments for financial assets TotalSpecimen AFS National/Provincial Departments - 12 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEAPPROPRIATION STATEMENT for the year ended 31 March 20ZZProgramme 2: [NAME] 20YY/ZZ 20XX/YY Adjusted Shifting of Virement Final Actual Variance Expenditure Final Actual Appropriati Funds Appropriation Expenditure as % of final Appropriation expenditure on appropriation R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Sub programme 1. SUB PROGRAMME 1 2. SUB PROGRAMME 2 3. SUB PROGRAMME 3 4. REPEAT FOR ALL SUB PROGRAMMES Total for sub programmesEconomic classification Current payments Compensation of employees Goods and services Interest and rent on landTransfers and subsidies Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Specimen AFS National/Provincial Departments - 13 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEAPPROPRIATION STATEMENT for the year ended 31 March 20ZZPublic corporations and private enterprises Non-profit institutions Households Payments for capital assets Buildings and other fixed structures Machinery and equipment Heritage assets Specialised military assets Biological assets Land and subsoil assets Intangible assetsPayments for financial assets Total2.1 [SUB PROGRAMME 1 NAME] 20YY/ZZ 20XX/YY Adjusted Shifting of Virement Final Actual Variance Expenditure Final Actual Appropriati Funds Appropriation Expenditure as % of final Appropriation expenditure on appropriation Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments Compensation of employees Goods and services Interest and rent on landSpecimen AFS National/Provincial Departments - 14 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEAPPROPRIATION STATEMENT for the year ended 31 March 20ZZTransfers and subsidies Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions Households Payments for capital assets Buildings and other fixed structures Machinery and equipment Heritage assets Specialised military assets Biological assets Land and subsoil assets Intangible assetsPayments for financial assets Total2.2 [SUB PROGRAMME 2 NAME] 20YY/ZZ 20XX/YY Adjusted Shifting of Virement Final Actual Variance Expenditure Final Actual Appropriati Funds Appropriation Expenditure as % of final Appropriation expenditure on appropriationSpecimen AFS National/Provincial Departments - 15 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEAPPROPRIATION STATEMENT for the year ended 31 March 20ZZEconomic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments Compensation of employees Goods and services Interest and rent on landTransfers and subsidies Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions Households Payments for capital assets Buildings and other fixed structures Machinery and equipment Heritage assets Specialised military assets Biological assets Land and subsoil assets Intangible assetsPayments for financial assets TotalSpecimen AFS National/Provincial Departments - 16 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 20ZZ1. Detail of transfers and subsidies as per Appropriation Act (after Virement):Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.2. Detail of specifically and exclusively appropriated amounts voted (after Virement):Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.3. Detail on payments for financial assetsDetail of these transactions per programme can be viewed in the note on Payments for financial assets to the Annual Financial Statements.4. Explanations of material variances from Amounts Voted (after Virement): [Appropriation Statement par .16]4.1 Per programme Final Actual Variance Variance as a Appropriation Expenditure R’000 % of Final Appropriation Programme 1 Programme 2 Programme 3 Etc.4.2 Per economic classification Final Actual Variance Variance as a Appropriation Expenditure % of Final Appropriation R’000 R’000 R’000 R’000 Current payments Compensation of employees Goods and services Interest and rent on land Unauthorised expenditure approvedTransfers and subsidies Provinces and municipalities Departmental agencies and accounts Higher education institutions Public corporations and private enterprises Foreign governments and international organisations Non-profit institutions HouseholdsSpecimen AFS National/Provincial Departments - 17 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 20ZZPayments for capital assets Buildings and other fixed structures Machinery and equipment Heritage assets Specialised military assets Biological assets Land and subsoil assets Intangible assetsPayments for financial assets4.3 Per conditional grant Final Actual Variance Variance as a Appropriatio Expenditure % of Final n Appropriation R’000 R’000 R’000 R’000 Only report on the conditional grants applicable to the department.Specimen AFS National/Provincial Departments - 18 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTE STATEMENT OF FINANCIAL PERFORMANCE for the year ended 31 March 20ZZ[Financial Statement Presentation par .03] Note 20YY/ZZ 20XX/YY R'000 R'000 REVENUE [Financial Statement Presentation par .43] Annual appropriation 1 Statutory appropriation 2 Departmental revenue 3 NRF Receipts Aid assistance 4TOTAL REVENUEEXPENDITURE [Financial Statement Presentation par .43] Current expenditure Compensation of employees 5 Goods and services 6 Interest and rent on land 7 Aid assistance 4Total current expenditureTransfers and subsidies Transfers and subsidies 9 Aid assistance 4Total transfers and subsidiesExpenditure for capital assets Tangible assets 10 Intangible assets 10Total expenditure for capital assetsUnauthorised expenditure approved without funding 11Payments for financial assets 8TOTAL EXPENDITURESURPLUS/(DEFICIT) FOR THE YEARSpecimen AFS National/Provincial Departments - 19 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTE STATEMENT OF FINANCIAL PERFORMANCE for the year ended 31 March 20ZZReconciliation of Net Surplus/(Deficit) for the year [Financial Statement Presentation par .43] Voted funds Annual appropriation Conditional grants Unconditional grants Departmental revenue and NRF Receipts 19 Aid assistance 4 SURPLUS/(DEFICIT) FOR THE YEARSpecimen AFS National/Provincial Departments - 20 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTESTATEMENT OF FINANCIAL POSITION as at 31 March 20ZZ[Financial Statement Presentation par .03] Note 20YY/ZZ 20XX/YY R'000 R'000 ASSETS [Financial Statement Presentation par .42]Current assets [Financial Statement Presentation par .36] Unauthorised expenditure 11 Cash and cash equivalents 12 Other financial assets 13 Prepayments and advances 14 Receivables 15 Loans 17 Aid assistance prepayments 4 Aid assistance receivable 4Non-current assets [Financial Statement Presentation par .36] Investments 16 Receivables 15 Loans 17 Other financial assets 13TOTAL ASSETSLIABILITIES [Financial Statement Presentation par .42]Current liabilities [Financial Statement Presentation par .36] Voted funds to be surrendered to the Revenue Fund 18 Departmental revenue and NRF Receipts to be 19 surrendered to the Revenue Fund Bank overdraft 20 Payables 21 Aid assistance repayable 4 Aid assistance unutilised 4Non-current liabilities [Financial Statement Presentation par .36] Payables 22TOTAL LIABILITIESNET ASSETSSpecimen AFS National/Provincial Departments - 21 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTESTATEMENT OF FINANCIAL POSITION as at 31 March 20ZZNote 20YY/ZZ 20XX/YY R'000 R'000Represented by: Capitalisation reserve Recoverable revenue Retained funds Revaluation reservesTOTALSpecimen AFS National/Provincial Departments - 22 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTESTATEMENT OF CHANGES IN NET ASSETS for the year ended 31 March 20ZZ[Financial Statement Presentation par .03] Note 20YY/ZZ 20XX/YY R'000 R'000Capitalisation Reserves Opening balance Transfers: Movement in Equity Movement in Operational Funds Other movements Closing balanceRecoverable revenue Opening balance Transfers: Irrecoverable amounts written off 8.3 Debts revised Debts recovered (included in departmental receipts) Debts raised Closing balanceRetained funds Opening balance Transfer from voted funds to be surrendered (Parliament/Legislatures ONLY) Utilised during the year Other transfers Closing balanceRevaluation Reserve Opening balance Revaluation adjustment (Housing departments) Transfers Other Closing balanceTOTALSpecimen AFS National/Provincial Departments - 23 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTECASH FLOW STATEMENT for the year ended 31 March 20ZZ[Financial Statement Presentation par .03] Note 20YY/ZZ 20XX/YY R'000 R’000 CASH FLOWS FROM OPERATING ACTIVITIES [Cash Flow Statement par .09 and par .13] Receipts Annual appropriated funds received 1.1 Statutory appropriated funds received 2 Departmental revenue received 3 Interest received 3.3 NRF Receipts Aid assistance received 4Net (increase)/decrease in working capital Surrendered to Revenue Fund Surrendered to RDP Fund/Donor Current payments Interest paid 7 Payments for financial assets Transfers and subsidies paid Net cash flow available from operating activities 23CASH FLOWS FROM INVESTING ACTIVITIES [Cash Flow Statement par .09 and par .15] Payments for capital assets 10 Proceeds from sale of capital assets 3.4 (Increase)/decrease in loans (Increase)/decrease in investments (Increase)/decrease in other financial assets Net cash flows from investing activitiesCASH FLOWS FROM FINANCING ACTIVITIES [Cash Flow Statement par .09 and par.16] Distribution/dividend received [Cash Flow Statement par .27] Increase/(decrease) in net assets Increase/(decrease) in non-current payables Net cash flows from financing activitiesNet increase/(decrease) in cash and cash equivalentsCash and cash equivalents at beginning of periodCash and cash equivalents at end of period 24Specimen AFS National/Provincial Departments - 24 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEACCOUNTING POLICIES for the year ended 31 March 20ZZFinancial Statement Presentation par .03Summary of significant accounting policies [Concepts and Principles, Financial Statement Presentation] The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial statements. These are based on the best information available at the time of preparation. Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act. 1 Basis of preparation [Financial Statement Presentation] The financial statements have been prepared in accordance with the Modified Cash Standard. 2 Going concern [Financial Statement Presentation] The financial statements have been prepared on a going concern basis. 3 Presentation currency [Financial Statement Presentation] Amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department. 4 Rounding [Financial Statement Presentation] Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R’000). 5 Foreign currency translation [Cash Flow Statement, Expenditure, Revenue] Cash flows arising from foreign currency transactions are translated into South African Rands using the exchange rates prevailing at the date of payment / receipt. 6 Comparative information 6.1 Prior period comparative information [Financial Statement Presentation] Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements.Specimen AFS National/Provincial Departments - 25 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEACCOUNTING POLICIES for the year ended 31 March 20ZZ6.2 Current year comparison with budget [Appropriation Statement] A comparison between the approved, final budget and actual amounts for each programme and economic classification is included in the appropriation statement. 7 Revenue 7.1 Appropriated funds [Revenue, General Departmental Assets and Liabilities] Appropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation). Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective. The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of financial position. 7.2 Departmental revenue [Revenue, General Departmental Assets and Liabilities] Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise. Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position. 7.3 Accrued departmental revenue [General Departmental Assets and Liabilities] Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when:  it is probable that the economic benefits or service potential associated with the transaction will flow to the department; and  the amount of revenue can be measured reliably. The accrued revenue is measured at the fair value of the consideration receivable. Accrued tax revenue (and related interest and / penalties) is measured at amounts receivable from collecting agents. 8 Expenditure 8.1 Compensation of employees 8.1.1 Salaries and wages [Expenditure] Salaries and wages are recognised in the statement of financial performance on the date of payment. Specimen AFS National/Provincial Departments - 26 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEACCOUNTING POLICIES for the year ended 31 March 20ZZ8.1.2 Social contributions [Expenditure] Social contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment. Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment. 8.2 Other expenditure [Expenditure] Other expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold. 8.3 Accrued expenditure payable [General Departmental Assets and Liabilities] Accrued expenditure payable is recorded in the notes to the financial statements when the goods are received or, in the case of services, when they are rendered to the department. Accrued expenditure payable is measured at cost. 8.4 Leases 8.4.1 Operating leases [Leases] Operating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of payment. The operating lease commitments are recorded in the notes to the financial statements. 8.4.2 Finance leases [Leases] Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of payment. The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions. Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of:  cost, being the fair value of the asset; or  the sum of the minimum lease payments made, including any payments made to acquire ownership at the end of the lease term, excluding interest.Specimen AFS National/Provincial Departments - 27 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEACCOUNTING POLICIES for the year ended 31 March 20ZZ9 Aid Assistance 9.1 Aid assistance received [Revenue, General Departmental Assets and Liabilities] Aid assistance received in cash is recognised in the statement of financial performance when received. In-kind aid assistance is recorded in the notes to the financial statements on the date of receipt and is measured at fair value. Aid assistance not spent for the intended purpose and any unutilised funds from aid assistance that are required to be refunded to the donor are recognised as a payable in the statement of financial position. 9.2 Aid assistance paid [Expenditure, General Departmental Assets and Liabilities] Aid assistance paid is recognised in the statement of financial performance on the date of payment. Aid assistance payments made prior to the receipt of funds are recognised as a receivable in the statement of financial position. 10 Cash and cash equivalents [General Departmental Assets and Liabilities, Cash Flow Statement] Cash and cash equivalents are stated at cost in the statement of financial position. Bank overdrafts are shown separately on the face of the statement of financial position. For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts. 11 Prepayments and advances [General Departmental Assets and Liabilities] Prepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash. Prepayments and advances are initially and subsequently measured at cost. <Indicate when prepayments are expensed and under what circumstances.> 12 Loans and receivables [General Departmental Assets and Liabilities] Loans and receivables are recognised in the statement of financial position at cost plus accrued interest, where interest is charged, less amounts already settled or written-off. 13 Investments [General Departmental Assets and Liabilities] Investments are recognised in the statement of financial position at cost. 14 Impairment of financial assets [General Departmental Assets and Liabilities] Where there is an indication of impairment of a financial asset, an estimation of the reduction in the recorded carrying value, to reflect the best estimate of the amount ofSpecimen AFS National/Provincial Departments - 28 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEACCOUNTING POLICIES for the year ended 31 March 20ZZ the future economic benefits expected to be received from that asset, is recorded in the notes to the financial statements. 15 Payables [General Departmental Assets and Liabilities] Loans and payables are recognised in the statement of financial position at cost. 16 Capital Assets 16.1 Immovable capital assets [Capital Assets] Immovable capital assets are initially recorded in the notes to the financial statements at cost. Immovable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition. Where the cost of immovable capital assets cannot be determined accurately, the immovable capital assets are measured at R1 unless the fair value of the asset has been reliably estimated, in which case the fair value is used. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1. Immovable capital assets are subsequently carried at cost and are not subject to depreciation or impairment. Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the immovable asset is recorded by another department in which case the completed project costs are transferred to that department. 16.2 Movable capital assets [Capital Assets] Movable capital assets are initially recorded in the notes to the financial statements at cost. Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition. Where the cost of movable capital assets cannot be determined accurately, the movable capital assets are measured at fair value and where fair value cannot be determined; the movable assets are measured at R1. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1. Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment. Biological assets are subsequently carried at fair value. [Add this sentence on biological assets if the department has elected to revalue its biological assets at reporting date] Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the movable asset is recorded by another department/entity in which case the completed project costs are transferred to that department. 16.3 Intangible assets [Capital Assets]Specimen AFS National/Provincial Departments - 29 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEACCOUNTING POLICIES for the year ended 31 March 20ZZIntangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition. Internally generated intangible assets are recorded in the notes to the financial statements when the department commences the development phase of the project. Where the cost of intangible assets cannot be determined accurately, the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1. Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment. Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the intangible asset is recorded by another department/entity in which case the completed project costs are transferred to that department. 17 Provisions and Contingents 17.1 Provisions [Provisions and Contingents] Provisions are recorded in the notes to the financial statements when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation and a reliable estimate of the obligation can be made. The provision is measured as the best estimate of the funds required to settle the present obligation at the reporting date. 17.2 Contingent liabilities [Provisions and Contingents] Contingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably 17.3 Contingent assets [Provisions and Contingents] Contingent assets are recorded in the notes to the financial statements when a possible asset arises from past events, and whose existence will be confirmed by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department 17.4 Commitments [Provisions and Contingents]Specimen AFS National/Provincial Departments - 30 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEACCOUNTING POLICIES for the year ended 31 March 20ZZCommitments are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outflow of cash 18 Unauthorised expenditure [General Departmental Assets and Liabilities] Unauthorised expenditure is recognised in the statement of financial position until such time as the expenditure is either:  approved by Parliament or the Provincial Legislature with funding and the related funds are received; or  approved by Parliament or the Provincial Legislature without funding and is written off against the appropriation in the statement of financial performance; or  transferred to receivables for recovery. Unauthorised expenditure is measured at the amount of the confirmed unauthorised expenditure. 19 Fruitless and wasteful expenditure [General Departmental Assets and Liabilities] Fruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred. Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables for recovery. Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable. 20 Irregular expenditure [General Departmental Assets and Liabilities] Irregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefor are provided in the note. Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery or not condoned and is not recoverable. Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable. 21 Changes in accounting policies, accounting estimates and errors [Accounting Policies, Estimates and Errors]Changes in accounting policies that are effected by management have been appliedSpecimen AFS National/Provincial Departments - 31 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEACCOUNTING POLICIES for the year ended 31 March 20ZZ retrospectively in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the change in policy. In such instances the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.Changes in accounting estimates are applied prospectively in accordance with MCS requirements.Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable. 22 Events after the reporting date [Events after the Reporting Date] Events after the reporting date that are classified as adjusting events have been accounted for in the financial statements. The events after the reporting date that are classified as non-adjusting events after the reporting date have been disclosed in the notes to the financial statements. 243 Agent-Principal arrangements [Agent-Principal Disclosures] [Insert a description of the nature, circumstances and terms related to agency-principal arrangements and refer to the relevant note to the financial statements] 24 Departures from the MCS requirements [Preface to the Modified Cash Standard] [Insert information on the following: that management has concluded that the financial statements present fairly the department’s primary and secondary information; that the department complied with the Standard except that it has departed from a particular requirement to achieve fair presentation; and the requirement from which the department has departed, the nature of the departure and the reason for departure. 25 Capitalisation reserve The capitalisation reserve comprises of financial assets and/or liabilities originating in a prior reporting period but which are recognised in the statement of financial position for the first time in the current reporting period. Amounts are recognised in the capitalisation reserves when identified in the current period and are transferred to the National/Provincial Revenue Fund when the underlying asset is disposed and the related funds are received 26 Recoverable revenue Amounts are recognised as recoverable revenue when a payment made in a previousSpecimen AFS National/Provincial Departments - 32 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEACCOUNTING POLICIES for the year ended 31 March 20ZZ financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off.27 Inventories (Effective from 1 April 2016) [Inventories] At the date of acquisition, inventories are recorded at cost price in the notes to the financial statementsWhere inventories are acquired as part of a non-exchange transaction, the cost of inventory is its fair value at the date of acquisition. Inventories are subsequently measured at the lower of cost and net realisable value or the lower of cost and replacement value.Specimen AFS National/Provincial Departments - 33 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZFinancial Statement Presentation par .03 1. Annual Appropriation [Revenue par .18(a) – (c)] 1.1 Annual Appropriation Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for National Departments (Voted funds) and Provincial Departments:20YY/ZZ 20XX/YY Funds not Appropriation Final Actual Funds requested/ received Appropriation Received not received R’000 R’000 R’000 R’000 Programme 1 Programme 2 Programme 3 Programme 4 Programme 5 Programme 6 ……. ……. Programme 10 TotalProvide an explanation for funds not requested/not received [Revenue par .18(a) – (c)]1.2 Conditional grants Note 20YY/ZZ 20XX/YY R’000 R’000 Total grants received 46Provincial grants included in Total Grants receivedSpecimen AFS National/Provincial Departments - 34 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ2. Statutory Appropriation [Revenue par .18(a) - (b)] 20YY/ZZ 20XX/YY R’000 R’000 President and Deputy President salaries Member of executive committee/parliamentary officers Judges and magistrates salaries State debt costs Sector education and training authorities (SETA) National Skills Fund TotalActual Statutory Appropriation received3. Departmental revenue [Revenue par .18(d)] Note 20YY/ZZ 20XX/YY R’000 R’000 Tax revenue Sales of goods and services other than capital 3.1 assets Fines, penalties and forfeits 3.2 Interest, dividends and rent on land 3.3 Sales of capital assets 3.4 Transactions in financial assets and liabilities 3.5 Transfer received 3.6 Total revenue collected Less: Own revenue included in appropriation 19 Departmental revenue collected3.1 Sales of goods and services other than capital assets [Revenue par .18(e)] Note 20YY/ZZ 20XX/YY 3 R’000 R’000 Sales of goods and services produced by the department Sales by market establishment Administrative fees Other sales Sales of scrap, waste and other used current goods TotalSpecimen AFS National/Provincial Departments - 35 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ3.2 Fines, penalties and forfeits [Revenue par .18(e)] Note 20YY/ZZ 20XX/YY 3 R’000 R’000 Fines Penalties Forfeits Total3.3 Interest, dividends and rent on land [Revenue par .18(e)] Note 20YY/ZZ 20XX/YY 3 R’000 R’000 Interest Dividends Rent on land Total3.4 Sale of capital assets [Revenue par .18(e)] Note 20YY/ZZ 20XX/YY 3 R’000 R’000 Tangible assets Buildings and other fixed structures 41 Machinery and equipment 39 Specialised military assets 39 Land and subsoil assets 41 Biological assets 39Intangible assets Software 40 Mastheads and publishing titles 40 Patents, licences, copyright, brand names, 40 trademarks Recipes, formulae, prototypes, designs, models 40 Services and operating rights 40Total3.5 Transactions in financial assets and liabilities [Revenue par .18(e)] Note 20YY/ZZ 20XX/YY 3 R’000 R’000 Loans and advances Receivables Forex gainSpecimen AFS National/Provincial Departments - 36 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZStale cheques written back Other Receipts including Recoverable Revenue Gains on GFECRA Total3.6 Transfers received [Revenue par .18(e)] Note 20YY/ZZ 20XX/YY 3 R’000 R’000 Other governmental units Higher education institutions Foreign governments International organisations Public corporations and private enterprises Households and non-profit institutions Total4. Aid assistance [Revenue par .18(f)]Note 20YY/ZZ 20XX/YY R’000 R’000Opening Balance Prior period error As restated Transferred from statement of financial performance Transfers to or from retained funds Paid during the year Closing Balance4.1 Analysis of balance by source 20YY/ZZ 20XX/YY Note R’000 R’000 Aid assistance from RDP Aid assistance from other sources CARA Closing balanceSpecimen AFS National/Provincial Departments - 37 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ4.2 Analysis of balance [General Departmental Assets and Liabilities 20YY/ZZ 20XX/YY par .41] Note R’000 R’000 Aid assistance receivable Aid assistance prepayments Aid assistance unutilised Aid assistance repayableClosing balance4.3 Prior period error [Accounting Policies, Estimates and Errors par .30] Note 20XX/YY 4 R’000 Nature of prior period error Relating to 20WW/XXRelating to 20XX/YYTotal5. Compensation of employees 5.1 Salaries and Wages [Expenditure par .15(a)] Note 20YY/ZZ 20XX/YY R’000 R’000 Basic salary Performance award Service Based Compensative/circumstantial Periodic payments Other non-pensionable allowances TotalSpecimen AFS National/Provincial Departments - 38 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ5.2 Social contributions [Expenditure par .15(b)] Note 20YY/ZZ 20XX/YY R’000 R’000 Employer contributions Pension Medical UIF Bargaining council Official unions and associations Insurance TotalTotal compensation of employees [Expenditure par .15(c)]Average number of employees [Expenditure par .15(d)]6. Goods and services [Expenditure par .16(a)] Note 20YY/ZZ 20XX/YY R’000 R’000 Administrative fees Advertising Minor assets 6.1 Bursaries (employees) Catering Communication Computer services 6.2 Consultants, contractors and agency/outsourced 6.3 services Entertainment Audit cost – external 6.4 Fleet services Inventory 6.5 Consumables 6.6 Housing Operating leases Property payments 6.7 Rental and hiring Transport provided as part of the departmental activities Travel and subsistence 6.8Specimen AFS National/Provincial Departments - 39 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZVenues and facilities Training and development Other operating expenditure 6.9 TotalIndicate total value of prepayments included in the current year’s expenditure along with an explanation for expensing the payment prior to the receipt of the goods/services [General Departmental Assets and Liabilities par .34(b)]6.1 Minor assets [Expenditure par .16(b)] Note 20YY/ZZ 20XX/YY 6 R’000 R’000 Tangible assets Buildings and other fixed structures Biological assets Heritage assets Machinery and equipment Transport assets Specialised military assets Intangible assets Software Mastheads and publishing titles Patents, licences, copyright, brand names, trademarks Recipes, formulae, prototypes, designs, models Services and operating rights Total6.2 Computer services [Expenditure par .16(c)] Note 20YY/ZZ 20XX/YY 6 R’000 R’000 SITA computer services External computer service providersTotalSpecimen AFS National/Provincial Departments - 40 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ6.3 Consultants, contractors and agency/outsourced services [Expenditure par .16(d)] Note 20YY/ZZ 20XX/YY 6 R’000 R’000 Business and advisory services Infrastructure and planning Laboratory services Legal costs Science and technology Contractors Agency and support/outsourced servicesTotal6.4 Audit cost – External [Expenditure par .16(e)] Note 20YY/ZZ 20XX/YY 6 R’000 R’000 Regularity audits Performance audits Investigations Environmental audits Computer audits Total6.5 Inventory [Expenditure par .16(f)] Note 20YY/ZZ 20XX/YY 6 R’000 R’000 Clothing material and accessories Farming supplies Food and food supplies Fuel, oil and gas Learning, teaching and support material Materials and supplies Medical supplies Medicine Medsas inventory interface Other supplies 6.5.1 TotalSpecimen AFS National/Provincial Departments - 41 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ6.5.1 Other supplies Note 20YY/ZZ 20XX/YY 6.5 R’000 R’000 Ammunition and security supplies Assets for distribution Machinery and equipment School furniture Sports and recreation Library material Other assets for distribution Other Total6.6 Consumables [Expenditure par .16(f)] Note 20YY/ZZ 20XX/YY 6 R’000 R’000 Consumable supplies Uniform and clothing Household supplies Building material and supplies Communication accessories IT consumables Other consumables Stationery, printing and office supplies Total6.7 Property payments [Expenditure par .16(g)] Note 20YY/ZZ 20XX/YY 6 R’000 R’000 Municipal services Property management fees Property maintenance and repairs Other Total6.8 Travel and subsistence [Expenditure par .16(h)] Note 20YY/ZZ 20XX/YY 6 R’000 R’000 Local Foreign TotalSpecimen AFS National/Provincial Departments - 42 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ6.9 Other operating expenditure [Expenditure par .16(i)] Note 20YY/ZZ 20XX/YY 6 R’000 R’000 Professional bodies, membership and subscription fees Resettlement costs Other Total7. Interest and rent on land [Expenditure par .17] Note 20YY/ZZ 20XX/YY R’000 R’000 Interest paid Rent on land Total8. Payments for financial assets [Expenditure par .18] Note 20YY/ZZ 20XX/YYR’000 R’000 Material losses through criminal conduct Theft 8.4 Other material losses 8.1 Purchase of equity Extension of loans for policy purposes Other material losses written off 8.2 Debts written off 8.3 Forex losses 8.5 Debt take overs Losses on GFECRA Total8.1 Other material losses Note 20YY/ZZ 20XX/YY 8 R’000 R’000Specimen AFS National/Provincial Departments - 43 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZNature of other material losses (Group major categories, but list material items) Incident Disciplinary Steps taken/ Criminal proceedingsTotal8.2 Other material losses written off Note 20YY/ZZ 20XX/YY 8 R’000 R’000 Nature of losses (Group major categories, but list material items) Total8.3 Debts written off Note 20YY/ZZ 20XX/YY 8 R’000 R’000 Nature of debts written off (Group major categories, but list material items: debts written off relating to irregular expenditure, recoverable expenditure and other debts must be listed here)Irregular expenditure written offTotalRecoverable revenue written offTotalOther debt written offSpecimen AFS National/Provincial Departments - 44 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZTotalTotal debt written off8.4 Details of theft Note 20YY/ZZ 20XX/YY 8 R’000 R’000 Nature of theft (Group major categories, but list material items) Total8.5 Forex losses Note 20YY/ZZ 20XX/YY 8 R’000 R’000 Nature of losses (Group major categories, but list material items) Total9. Transfers and subsidies Expenditure par .19(a) – (b)] 20YY/ZZ 20XX/YY R’000 R’000 Note Provinces and municipalities 47, 48, Annex 1A Departmental agencies and accounts Annex 1B Higher education institutions Annex 1C Foreign governments and international Annex 1E organisations Public corporations and private enterprises Annex 1D Non-profit institutions Annex 1F Households Annex 1GTotal Unspent funds transferred to the above beneficiaries 10. Expenditure for capital assets [Expenditure par .20(a)] Note 20YY/ZZ 20XX/YYSpecimen AFS National/Provincial Departments - 45 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZR’000 R’000 Tangible assets Buildings and other fixed structures 40 Heritage assets 39, 41 Machinery and equipment 39 Specialised military assets 39 Land and subsoil assets 41 Biological assets 39Intangible assets Software 40 Mastheads and publishing titles 40 Patents, licences, copyright, brand names, 40 trademarks Recipes, formulae, prototypes, designs, models 40 Services and operating rights 40TotalThe following amounts have been included as project costs in Expenditure for capital assets Compensation of employees Goods and services Total10.1 Analysis of funds utilised to acquire capital assets – 20YY/ZZ [Expenditure par .20(b)] Voted funds Aid Total assistance R’000 R’000 R’000 Tangible assets Buildings and other fixed structures Heritage assets Machinery and equipment Specialised military assets Land and subsoil assets Biological assetsIntangible assets Software Mastheads and publishing titles Patents, licences, copyright, brand names, trademarksSpecimen AFS National/Provincial Departments - 46 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZRecipes, formulae, prototypes, designs, models Services and operating rightsTotal 10.2 Analysis of funds utilised to acquire capital assets – 20XX/YY [Expenditure par .20(b)] Voted funds Aid Total assistance R’000 R’000 R’000 Tangible assets Buildings and other fixed structures Heritage assets Machinery and equipment Specialised military assets Land and subsoil assets Biological assetsIntangible assets Software Mastheads and publishing titles Patents, licences, copyright, brand names, trademarks Recipes, formulae, prototypes, designs, models Services and operating rightsTotal 10.3 Finance lease expenditure included in Expenditure for capital assets [Expenditure par .20(c); Leases par.16] Note 20YY/ZZ R’000 Tangible assets Buildings and other fixed structures Heritage assets Machinery and equipment Specialised military assets Land and subsoil assets Biological assetsTotalSpecimen AFS National/Provincial Departments - 47 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ11. Unauthorised expenditure [General Departmental Assets and Liabilities par .55] 11.1 Reconciliation of unauthorised expenditure Note 20YY/ZZ 20XX/YY R’000 R’000 Opening balance Prior year error As restated Unauthorised expenditure – discovered in current year (as restated) Less: Amounts approved by Parliament/Legislature with funding Less: Amounts approved by Parliament/Legislature without funding Capital Current Transfers and subsidies Less: Amounts transferred to receivables for 15 recovery Unauthorised expenditure awaiting authorisation / written offAnalysis of awaiting authorisation per economic classification Capital Current Transfers and subsidies Total11.2 Analysis of unauthorised expenditure awaiting authorisation per economic classification20YY/ZZ 20XX/YY R’000 R’000 Capital Current Transfers and subsidies Total11.3 Analysis of unauthorised expenditure awaiting authorisation per type20YY/ZZ 20XX/YY R’000 R’000 Unauthorised expenditure relating to overspending of the vote or a main division within a vote Unauthorised expenditure incurred not in accordance with the purpose of the vote or main Specimen AFS National/Provincial Departments - 48 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ division Total11.4 Details of unauthorised expenditure – current yearIncident Disciplinary steps taken/criminal 20YY/ZZ proceedings R’000Total11.5 Prior period error [Accounting Policies, Estimates and Errors par .30] Note 20XX/YY 11 R’000 Nature of prior period error Relating to 20WW/XXRelating to 20XX/YYTotal12. Cash and cash equivalents [General Departmental Assets and Liabilities par .32] Note 20YY/ZZ 20XX/YY R’000 R’000 Consolidated Paymaster General Account Cash receipts Disbursements Cash on hand Investments (Domestic) Investments (Foreign) TotalIndicate the amount of significant cash and cash equivalent balances held by the department that are not available for use. [Cash Flow Statement par .35]Specimen AFS National/Provincial Departments - 49 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZIndicate any amounts of undrawn borrowing facilities that may be available for future operating activities and to settle capital commitments, indicating any restrictions on the use of these facilities; and the amount and nature of restricted cash balances. [Cash Flow Statement par .37]13. Other financial assets [General Departmental Assets and Liabilities par .33] Note 20YY/ZZ 20XX/YY R’000 R’000 Current Local (Group major categories, but list material items) TotalForeign (Group major categories, but list material items) TotalTotal Current other financial assetsNote 20YY/ZZ 20XX/YY R’000 R’000 Non-current Local (Group major categories, but list material items) TotalForeign (Group major categories, but list material items) TotalTotal Non-current other financial assetsSpecimen AFS National/Provincial Departments - 50 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ14. Prepayments and advances [General Departmental Assets and Liabilities par .34] Note 20YY/ZZ 20XX/YY R’000 R’000 Staff advances Travel and subsistence Prepayments Advances paid 14.1 SOCPEN advances Total14.1 Advances paid Note 20YY/ZZ 20XX/YY 14 R’000 R’000 National departments Provincial departments Public entities Other entities Total15. Receivables [General Departmental Assets and Liabilities par .35] 20YY/ZZ 20XX/YY R’000 R’000 R’000 R’000 R’000 Less One to Older than one three than Total Total Note year years three years Claims recoverable 15.1 Annex 4 Trade receivables 15.2 Recoverable 15.3 expenditure Staff debt 15.4 Fruitless and 15.6 wasteful expenditure Other debtors 15.5 TotalSpecimen AFS National/Provincial Departments - 51 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ15.1 Claims recoverable Note 20YY/ZZ 20XX/YY 15 R’000 R’000 National departments Provincial departments Foreign governments Public entities Private enterprises Higher education institutions Households and non-profit institutions Local governmentsTotal15.2 Trade receivables Note 20YY/ZZ 20XX/YY 15 R’000 R’000(Group major categories, but list material items) Total15.3 Recoverable expenditure (disallowance accounts) Note 20YY/ZZ 20XX/YY 15 R’000 R’000(Group major categories, but list material items) Total15.4 Staff debt Note 20YY/ZZ 20XX/YY 15 R’000 R’000(Group major categories, but list material items) Total15.5 Other debtors Note 20YY/ZZ 20XX/YY 15 R’000 R’000(Group major categories, but list material items) Total15.6 Fruitless and wasteful expenditure Note 20YY/ZZ 20XX/YYSpecimen AFS National/Provincial Departments - 52 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ15 R’000 R’000 Opening balance Less amounts recovered Less amounts written off Transfers from note 32 Fruitless and Wasteful Expenditure Total15.7 Impairment of receivables Note 20YY/ZZ 20XX/YY 18 R’000 R’000 Estimate of impairment of receivables Total16. Investments [General Departmental Assets and Liabilities par .36] Note 20YY/ZZ 20XX/YY R’000 R’000 Non-Current Shares and other equity (List investments at cost) TotalSecurities other than shares Annex 2A (List investments at cost) TotalTotal non-current20YY/ZZ 20XX/YY R’000 R’000 Analysis of non-current investments Opening balance Additions in cash Disposals for cash Non-cash movements Closing balanceSpecimen AFS National/Provincial Departments - 53 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ16.1 Impairment of investments Note 20YY/ZZ 20XX/YY R’000 R’000 Estimate of impairment of impairment Total17. Loans [General Departmental Assets and Liabilities par .37] Note 20YY/ZZ 20XX/YY R’000 R’000 Public corporations Higher education institutions Foreign governments Private enterprises Non-profit institutions Staff loans TotalAnalysis of Balance Opening balance New Issues Repayments Write-offs Closing balance17.1 Impairment of loans Note 20YY/ZZ 20XX/YY R’000 R’000 Estimate of impairment of loans Total18. Voted funds to be surrendered to the Revenue Fund [General Departmental Assets and Liabilities par .42] Note 20YY/ZZ 20XX/YY R’000 R’000 Opening balance Prior period error 18.2 xxxxx As restated Transfer from statement of financial performance (as restated) Add: Unauthorised expenditure for current year 11 Voted funds not requested/not received 1.1 Transferred to retained revenue to defray excess 18.1Specimen AFS National/Provincial Departments - 54 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ expenditure (PARLIAMENT/LEGISLATURES ONLY) Paid during the year Closing balance18.1 Voted funds / (Excess expenditure) transferred to the retained funds (Parliament / Legislatures ONLY) Note 20YY/ZZ 20XX/YY 18 R’000 R’000 Opening balance Transfer from statement of financial performance Transfer from Departmental Revenue to defray 19 excess expenditure Closing balance18.2 Prior period error (affecting Voted funds to be surrendered) [Accounting Policies, Estimates and Errors par .30] Note 20XX/YY 18 R’000 Nature of prior period error Relating to 20WW/XXRelating to 20XX/YYTotalInclude discussion here where deemed relevant19. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund [General Departmental Assets and Liabilities par .43] Note 20YY/ZZ 20XX/YY R’000 R’000 Opening balance Prior period error 19.1 xxxxx As restated Transfer from Statement of Financial Performance (as restated) Own revenue included in appropriation Transfer from aid assistance 4 Transfer to voted funds to defray expenditure 18.1Specimen AFS National/Provincial Departments - 55 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ(Parliament/Legislatures ONLY) Paid during the year Closing balance19.1 Prior period error (affecting Departmental revenue to be surrendered) [Accounting Policies, Estimates and Errors par .30] Note 20XX/YY 19 R’000 Nature of prior period error Relating to 20WW/XXRelating to 20XX/YYTotalInclude discussion here where deemed relevant20. Bank Overdraft [General Departmental Assets and Liabilities par .38] Note 20YY/ZZ 20XX/YY R’000 R’000 Consolidated Paymaster General Account Fund requisition account Overdraft with commercial banks (Local) Overdraft with commercial banks (Foreign) Total21. Payables – current [General Departmental Assets and Liabilities par .39] Note 20YY/ZZ 20XX/YY R’000 R’000Amounts owing to other entities Advances received 21.1 Clearing accounts 21.2 Other payables 21.3 TotalSpecimen AFS National/Provincial Departments - 56 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ21.1 Advances received Note 20YY/ZZ 20XX/YY 21 R’000 R’000 National departments Provincial departments Public entities Other institutions Total21.2 Clearing accounts Note 20YY/ZZ 20XX/YY 21 R’000 R’000 Description (Identify major categories, but list material amounts) Total21.3 Other payables Note 20YY/ZZ 20XX/YY 21 R’000 R’000 Description (Identify major categories, but list material amounts) Total22. Payables – non-current [General Departmental Assets and Liabilities par .40] 20YY/ZZ 20XX/YY R’000 R’000 R’000 R’000 R’000 One to Two to More two three than Total Total Note years years three years Amounts owing to other entities Advances received 22.1 Other payables 22.2 Total22.1 Advances received Note 20YY/ZZ 20XX/YY 22 R’000 R’000 National departments Provincial departments Public entities Other institutionsSpecimen AFS National/Provincial Departments - 57 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZTotal22.2 Other payables Note 20YY/ZZ 20XX/YY 22 R’000 R’000 Description (Identify major categories, but list material amounts) Total23. Net cash flow available from operating activities [Cash Flow Statement par .19] Note 20YY/ZZ 20XX/YY R’000 R’000 Net surplus/(deficit) as per Statement of Financial Performance Add back non cash/cash movements not deemed operating activities (Increase)/decrease in receivables – current (Increase)/decrease in prepayments and advances (Increase)/decrease in other current assets Increase/(decrease) in payables – current Proceeds from sale of capital assets Proceeds from sale of investments (Increase)/decrease in other financial assets Expenditure on capital assets Surrenders to Revenue Fund Surrenders to RDP Fund/Donor Voted funds not requested/not received Own revenue included in appropriation Other non-cash items Net cash flow generated by operating activities24. Reconciliation of cash and cash equivalents for cash flow purposes [Cash Flow Statement par .33] Note 20YY/ZZ 20XX/YY R’000 R’000 Consolidated Paymaster General account Fund requisition account Cash receipts Disbursements Cash on hand Cash with commercial banks (Local) Cash with commercial banks (Foreign)Specimen AFS National/Provincial Departments - 58 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZTotal25. Contingent liabilities and contingent assets 25.1 Contingent liabilities [Provisions and Contingents par .49 & .52] Note 20YY/ZZ 20XX/YY R’000 R’000 Liable to Nature Motor vehicle guarantees Employees Annex 3A Housing loan guarantees Employees Annex 3A Other guarantees Annex 3A Claims against the department Annex 3B Intergovernmental payables (unconfirmed Annex 5 balances) Environmental rehabilitation liability Annex 3B Other Annex 3B TotalProvide brief description on the uncertainties relating to the amount or timing of any outflow. [Provisions and Contingents par .52(b)]Provide a brief discussion on the possibility of any reimbursement. [Provisions and Contingents par .52(c)]Where the disclosure requirements of the Standards are not done due to impracticalities and or the sensitivity of the information, disclose this fact with reasons. [Provisions and Contingents par .54 & .67]25.2 Contingent assets [Provisions and Contingents par .55 & 58] Note 20YY/ZZ 20XX/YY R’000 R’000 Nature of contingent assetSpecimen AFS National/Provincial Departments - 59 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZTotalWhere the disclosure requirements of the Standards are not done due to impracticalities, and or the sensitivity of the information, disclose this fact with reasons. [Provisions and Contingents par .61 & .67]26. Commitments [Provisions and Contingents par .64 & 65] Note 20YY/ZZ 20XX/YY R’000 R’000 Current expenditure Approved and contracted Approved but not yet contractedCapital expenditure Approved and contracted Approved but not yet contractedTotal CommitmentsIndicate whether a commitment is for longer than a year. [Provisions and Contingents par .66]Where the disclosure requirements of the Standards are not done due to the sensitivity of the information, disclose this fact with reasons. [Provisions and Contingents par .67]27. Accruals and payables not recognised [General Departmental Assets and Liabilities par .46] 20YY/ZZ 20XX/YY R’000 R’000 Listed by economic classification 30 Days 30+ Days Total Total Goods and servicesSpecimen AFS National/Provincial Departments - 60 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZInterest and rent on land Transfers and subsidies Capital assetsTotalNote 20YY/ZZ 20XX/YY R’000 R’000 Listed by programme levelTotalNote 20YY/ZZ 20XX/YY R’000 R’000 Confirmed balances with other departments Annex 5 Confirmed balances with other government entities Annex 5 TotalInclude reasons for material accruals28. Employee benefits [Provisions and Contingents par .48 & General Departmental Assets and Liabilities par. 47] Note 20YY/ZZ 20XX/YY R’000 R’000 Leave entitlement Service bonus (Thirteenth cheque) Performance awards Capped leave commitments Other Total29. Lease commitments 29.1 Operating leases expenditure [Leases paragraph .22(a) & (b)]BuildingsSpecimen AFS National/Provincial Departments - 61 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZSpecialised and other Machinery military fixed and 20YY/ZZ equipment Land structures equipment Total Not later than 1 year Later than 1 year and not later than 5 years Later than five years Total lease commitmentsBuildings Specialised and other Machinery military fixed and 20XX/YY equipment Land structures equipment Total Not later than 1 year Later than 1 year and not later than 5 years Later than five years Total lease commitmentsProvide a general description of the material leasing arrangements [Leases paragraph .22(c) & .34]Provide a general discussion on any assets that are sub-leased (if any), indicating the nature of the asset and the lessee (occupant/user of the asset). [Leases paragraph .22(c)]Note 20YY/ZZ 20XX/YY [Leases paragraph .27(d)] R’000 R’000 Rental earned on sub-leased assets 3 TotalProvide an indication as to whether a reduction in the lease payments was granted in lieu of actual cash from the sale of the asset in a sale and leaseback arrangement. [Leases paragraph .32]29.2 Finance leases expenditure** [Leases paragraph .22(a) & (b)] Buildings Specialised and other Machinery military fixed and 20YY/ZZ equipment Land structures equipment Total Not later than 1 yearSpecimen AFS National/Provincial Departments - 62 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZLater than 1 year and not later than 5 years Later than five years Total lease commitmentsBuildings Specialised and other Machinery military fixed and 20XX/YY equipment Land structures equipment Total Not later than 1 year Later than 1 year and not later than 5 years Later than five years Total lease commitments**This note excludes leases relating to public private partnership as they are separately disclosed to note no.35.Provide a general description of the material leasing arrangements [Leases paragraph .22(c) & .34]Provide a general discussion on any assets that are sub-leased (if any), indicating the nature of the asset and the lessee (occupant/user of the asset). [Leases paragraph .22(c)]Note 20YY/ZZ 20XX/YY [Leases paragraph .27(d)] R’000 R’000 Rental earned on sub-leased assets 3 TotalProvide a description of renewal or purchase options as well as escalation clauses (if any) per lease agreement. [Leases paragraph .22(d)]Describe any restrictions imposed by on the department through any lease agreement (such as restrictions relating to enhancements, repairs & maintenance, sub-leasing and disposal) [Leases paragraph .22(e)]Specimen AFS National/Provincial Departments - 63 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZProvide an indication as to whether a reduction in the lease payments was granted in lieu of actual cash from the sale of the asset in a sale and leaseback arrangement. [Leases paragraph .32]29.3 Operating lease revenue** [Leases paragraph .27(a) & (b)] Buildings Specialised and other Machinery military fixed and 20YY/ZZ equipment Land structures equipment Total Not later than 1 year Later than 1 year and not later than 5 years Later than five years Total operating lease revenue receivableBuildings Specialised and other Machinery military fixed and 20XX/YY equipment Land structures equipment Total Not later than 1 year Later than 1 year and not later than 5 years Later than five years Total operating lease revenue receivableProvide a description of the leasing arrangement including renewal or purchase options as well as escalation clauses (if any) [Leases paragraph .27(c)]30. Accrued departmental revenue [General Departmental Assets and Liabilities par .44] Note 20YY/ZZ 20XX/YY R’000 R’000 Tax revenueSpecimen AFS National/Provincial Departments - 64 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZSales of goods and services other than capital assets Fines, penalties and forfeits Interest, dividends and rent on land Sales of capital assets Transactions in financial assets and liabilities Transfers received (incl. conditional grants to be repaid by provincial departments) Other Total30.1 Analysis of accrued departmental revenue Note 20YY/ZZ 20XX/YY R’000 R’000Opening balance Less: amounts received Add: amounts recognised Less: amounts written-off/reversed as irrecoverable Closing balance30.2 Accrued department revenue written off Note 20YY/ZZ 20XX/YY R’000 R’000Nature of lossesTotal30.3 Impairment of accrued departmental revenue [General Departmental Assets and Liabilities par .45] Note 20YY/ZZ 20XX/YY R’000 R’000 Estimate of impairment of accrued departmental revenue Total31. Irregular expenditure [General Departmental Assets and Liabilities par .56] 31.1 Reconciliation of irregular expenditureNote 20YY/ZZ 20XX/YY R’000 R’000 Opening balanceSpecimen AFS National/Provincial Departments - 65 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZPrior period errors As restated Add: Irregular expenditure – relating to prior year Add: Irregular expenditure – relating to current year Less: Prior year amounts condoned Less: Current year amounts condoned Less: Amounts not condoned and recoverable 15 Less: Amounts not condoned and not recoverable Closing balanceAnalysis of awaiting condonation per age classification Current year Prior years Total31.2 Details of irregular expenditure – current yearIncident Disciplinary steps taken/criminal 20YY/ZZ proceedings R’000Total31.3 Details of irregular expenditure condoned Incident Condoned by (condoning authority) 20YY/ZZ R’000Total31.4 Details of irregular expenditure recoverable (not condoned) Incident 20YY/ZZ R’000TotalSpecimen AFS National/Provincial Departments - 66 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ31.5 Details of irregular expenditure not recoverable (not condoned) Incident Not condoned by (condoning 20YY/ZZ authority) R’000Total31.6 Details of irregular expenditures under investigation Incident 20YY/ZZ R’000Total31.7 Prior period error [Accounting Policies, Estimates and Errors par .30] Note 20XX/YY 31 R’000 Nature of prior period error Relating to 20WW/XXRelating to 20XX/YYTotalInclude discussion here where deemed relevant31.8 Details of the non-compliance where an institution was not represented in a bid committee for contracts arranged by other institutions Incident 20YY/ZZ R’000TotalSpecimen AFS National/Provincial Departments - 67 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ32. Fruitless and wasteful expenditure [General Departmental Assets and Liabilities par .57] 32.1 Reconciliation of fruitless and wasteful expenditure Note 20YY/ZZ 20XX/YY R’000 R’000 Opening balance Prior period errors As restated Fruitless and wasteful expenditure – relating to prior year Fruitless and wasteful expenditure – relating to current year Less: Amounts resolved Less: Amounts transferred to receivables for 15.6 recovery Fruitless and wasteful expenditure awaiting resolution32.2 Analysis of awaiting resolution per economic classification 20YY/ZZ 20XX/YY R’000 R’000 Current Capital Transfers and subsidies Total32.3 Analysis of Current year’s fruitless and wasteful expenditure Incident Disciplinary steps taken/criminal 20YY/ZZ proceedings R’000Total32.4 Prior period error [Accounting Policies, Estimates and Errors par .30] Note 20XX/YY 32 R’000 Nature of prior period errorSpecimen AFS National/Provincial Departments - 68 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZRelating to 20WW/XXRelating to 20XX/YYTotalInclude discussion here where deemed relevant33. Related party transactions [Related Party Disclosures par .18 (a) & (b)] Revenue received Note 20YY/ZZ 20XX/YY R’000 R’000 Tax revenue Sales of goods and services other than capital assets Fines, penalties and forfeits Interest, dividends and rent on land Sales of capital assets Transactions in financial assets and liabilities Transfers received TotalPayments made Note 20YY/ZZ 20XX/YY R’000 R’000 Goods and services Interest and rent on land Expenditure for capital assets Payments for financial assets Transfers TotalNote 20YY/ZZ 20XX/YY R’000 R’000 Year end balances arising from revenue/payments [Related Party Disclosures par .18(c)] Receivables from related parties Payables to related parties TotalNote 20YY/ZZ 20XX/YYSpecimen AFS National/Provincial Departments - 69 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZR’000 R’000 Loans to /from related parties [Related Party Disclosures par .18(d)] Non-interest bearing loans to/(from) Interest bearing loans to/(from) TotalNote 20YY/ZZ 20XX/YY R’000 R’000 Other [Related Party Disclosures par .18(e) & (f)] Guarantees issued/received List other contingent liabilities between department and related party TotalNote 20YY/ZZ R’000 In kind goods and services provided/received [Related Party Disclosures par .18(g)] List in kind goods and services between the department and the related partyTotalList related party relationships [Related Party Disclosures par .20]34. Key management personnel [Related Party Disclosures par .21] No. of 20YY/ZZ 20XX/YY Individuals R’000 R’000 Political office bearers (provide detail below) Officials: Level 15 to 16 Level 14 (incl. CFO if at a lower level) Family members of key management personnel TotalSpecimen AFS National/Provincial Departments - 70 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZKey management personnel (Parliament/Legislatures)No. of 20YY/ZZ 20XX/YY Individuals R’000 R’000 Speaker to Parliament / the Legislature Secretary to Parliament / the Legislature Deputy Secretary Chief Financial Officer Legal Advisor Total35. Public Private Partnership [Financial Statement Presentation par .47] Note 20YY/ZZ 20XX/YY R’000 R’000 Contract fee received [Financial Statement Presentation par .47(a)](Specify)Contract fee paid [Financial Statement Presentation par .47(c)] Fixed component Indexed componentAnalysis of indexed component [Financial Statement Presentation par .47(d)] Compensation of employees Goods and services (excluding lease payments) Operating leases InterestCapital / (Liabilities) [Financial Statement Presentation par .47(e)] Tangible rights Intangible rights Property Plant and equipmentSpecimen AFS National/Provincial Departments - 71 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZLoansOther [Financial Statement Presentation par .47(f)] Prepayments and advances Pre-production obligations Other obligationsAny guarantees issued by the department are disclosed in Note 25.1Provide a summary of the significant terms of the agreement, along with the parties to the agreement, and the date of commencement thereof [Financial Statement Presentation par .44(b)]36. Impairment: other [General Departmental Assets and Liabilities par .45] Note 20YY/ZZ 20XX/YY R’000 R’000 Please specifyTotal37. Provisions [Provisions and Contingents par .45] Note 20YY/ZZ 20XX/YY R’000 R’000 Please specifyTotal37.1 Reconciliation of movement in provisions – 20YY/ZZProvision 1 Provision 2 Provision 3 Total provisionsSpecimen AFS National/Provincial Departments - 72 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZR’000 R’000 R’000 R’000Opening balance Provisions raised Unused amounts reversed Amounts used Settlement of provision without cost to the department Change in provision due to change is estimation inputs Closing balanceProvide a brief description of the nature of each obligation and the expected timing of any resulting outflows of economic benefits or service potential. [Provisions and Contingents par .46(a)]Provide a description of the uncertainties/estimates applied in each of the provision. Where necessary, provide information on the major assumptions made concerning future events. [Provisions and Contingents par .46(b)].38. Non-adjusting events after reporting date [Events After the Reporting Date par .17] 20YY/ZZ Nature of event R’000 Include an estimate of the financial effect of the subsequent non-adjusting events or a statement that such an estimate cannot be made.Total39. Movable Tangible Capital AssetsMOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 20ZZ [Capital Assets par 92] Opening Additions Disposals Closing balance BalanceSpecimen AFS National/Provincial Departments - 73 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZR’000 R’000 R’000 R’000HERITAGE ASSETS Heritage assetsMACHINERY AND EQUIPMENT Transport assets Computer equipment Furniture and office equipment Other machinery and equipmentSPECIALISED MILITARY ASSETS Specialised military assetsBIOLOGICAL ASSETS Biological assetsCapital Work-in-progress (Effective 1 April 2016) TOTAL MOVABLE TANGIBLE CAPITAL ASSETSMovable Tangible Capital Assets under investigation Number Value R’000 Included in the above total of the movable tangible capital assets per the asset register are assets that are under investigation: Heritage assets Machinery and equipment Specialised military assets Biological assetsProvide reasons why assets are under investigation and actions being taken to resolve mattersSpecimen AFS National/Provincial Departments - 74 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ39.1 Additions [Capital Assets par 92 (c)] ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 20ZZ Cash* Non- (Capital Received Total cash** Work in current, Progress not paid current (Paid costs and current finance year, lease received payments) prior year) R’000 R’000 R’000 R’000 R’000HERITAGE ASSETS Heritage assetsMACHINERY AND EQUIPMENT Transport assets Computer equipment Furniture and office equipment Other machinery and equipmentSPECIALISED MILITARY ASSETS Specialised military assetsBIOLOGICAL ASSETS Biological assetsTOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETSInclude discussion here where deemed relevant*[Leases paragraph .17 & .18, .33] **[Leases paragraph .17 & .18, .33]Specimen AFS National/Provincial Departments - 75 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ39.2 Disposals [Capital Assets par 92 (d)] DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 20ZZ Sold for Transfer Total Cash cash out or disposals Received destroyed Actual or scrapped R’000 R’000 R’000 R’000HERITAGE ASSETS Heritage assetsMACHINERY AND EQUIPMENT Transport assets Computer equipment Furniture and office equipment Other machinery and equipmentSPECIALISED MILITARY ASSETS Specialised military assetsBIOLOGICAL ASSETS Biological assetsTOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETSInclude discussion here where deemed relevantSpecimen AFS National/Provincial Departments - 76 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ39.3 Movement for 20XX/YY [Capital Assets par 92 (b)] MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 20YY Opening Prior Additions Disposals Closing balance period Balance error R’000 R’000 R’000 R’000 R’000HERITAGE ASSETS Heritage assetsMACHINERY AND EQUIPMENT Transport assets Computer equipment Furniture and office equipment Other machinery and equipmentSPECIALISED MILITARY ASSETS Specialised military assetsBIOLOGICAL ASSETS Biological assetsTOTAL MOVABLE TANGIBLE CAPITAL ASSETS39.3.1 Prior period error [Accounting Policies, Estimates and Errors par .30]Note 20XX/YY 41.3 R’000 Nature of prior period error Relating to 20WW/XXRelating to 20XX/YYTotalSpecimen AFS National/Provincial Departments - 77 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZInclude discussion here where deemed relevant39.4 Minor assets [Capital Assets par 93] MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 20ZZ Specialised Intangible Heritage Machinery Biological Total military assets assets and assets assets equipment R’000 R’000 R’000 R’000 R’000 R’000Opening balance Additions Disposals TOTAL MINOR ASSETSMinor Capital Assets under investigation Number Value R’000 Included in the above total of the minor capital assets per the asset register are assets that are under investigation: Specialised military assets Intangible assets Heritage assets Machinery and equipment Biological assetsProvide reasons why assets are under investigation and actions being taken to resolve mattersSpecialised Intangible Heritage Machinery Biological Total military assets assets and assets assets equipment Number of R1 minor assets Number of minor assets at costSpecimen AFS National/Provincial Departments - 78 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZTOTAL NUMBER OF MINOR ASSETSMOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 20YYSpecialised Intangible Heritage Machinery Biological Total military assets assets and assets assets equipment R’000 R’000 R’000 R’000 R’000 R’000Opening balance Prior period error Additions Disposals TOTAL MINOR ASSETSSpecialised Intangible Heritage Machinery Biological Total military assets assets and assets assets equipment Number of R1 minor assets Number of minor assets at cost TOTAL NUMBER OF MINOR ASSETS39.4.1 Prior period error [Accounting Policies, Estimates and Errors par .30]Note 20XX/YY 41.3 R’000 Nature of prior period error Relating to 20WW/XXSpecimen AFS National/Provincial Departments - 79 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZRelating to 20XX/YYTotalInclude discussion here where deemed relevant39.5 Movable assets written off [Capital Assets par 94] MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 20ZZ Specialised Intangible Heritage Machinery Biological Total military assets assets and assets assets equipment R’000 R’000 R’000 R’000 R’000 R’000Assets written off TOTAL MOVABLE ASSETS WRITTEN OFFMOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 20YY Specialised Intangible Heritage Machinery Biological Total military assets assets and assets assets equipment R’000 R’000 R’000 R’000 R’000 R’000Assets written off TOTAL MOVABLE ASSETS WRITTEN OFFSpecimen AFS National/Provincial Departments - 80 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ40. Intangible Capital Assets [Capital Assets par 95] MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 20ZZ Opening Additions Disposals Closing balance Balance R’000 R’000 R’000 R’000SOFTWAREMASTHEADS AND PUBLISHING TITLESPATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKSRECIPES, FORMULAE, PROTOTYPES, DESIGNS, MODELS SERVICES AND OPERATING RIGHTSCapital Work-in-progress (Effective 1 April 2016) TOTAL INTANGIBLE CAPITAL ASSETSIntangible Capital Assets under investigation Number Value R’000 Included in the above total of the intangible capital assets per the asset register are assets that are under investigation: Software Mastheads and publishing titles Patents, licences, copyright, brand names, trademarks Recipes, formulae, prototypes, designs, models Services and operating rightsProvide reasons why assets are under investigation and actions being taken to resolve matter.Specimen AFS National/Provincial Departments - 81 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ40.1 Additions [Capital Assets par 95(b)] ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 20ZZ Cash Non-Cash (Develop- Received Total ment work current in year, not progress – paid current (Paid costs) current year, received prior year) R’000 R’000 R’000 R’000 R’000SOFTWAREMASTHEADS AND PUBLISHING TITLESPATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKSRECIPES, FORMULAE, PROTOTYPES, DESIGNS, MODELS SERVICES AND OPERATING RIGHTSTOTAL ADDITIONS TO INTANGIBLE CAPITAL ASSETSInclude discussion here where deemed relevantSpecimen AFS National/Provincial Departments - 82 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ40.2 Disposals [Capital Assets par 95(c)] DISPOSALS OF INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 20ZZ Sold for Transfer Total Cash cash out or disposals Received destroyed Actual or scrapped R’000 R’000 R’000 R’000SOFTWAREMASTHEADS AND PUBLISHING TITLESPATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKSRECIPES, FORMULAE, PROTOTYPES, DESIGNS, MODELS SERVICES AND OPERATING RIGHTSTOTAL DISPOSALS OF INTANGIBLE CAPITAL ASSETSInclude discussion here where deemed relevantSpecimen AFS National/Provincial Departments - 83 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ40.3 Movement for 20XX/YY MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 20YY Opening Prior Additions Disposals Closing balance period Balance error R’000 R’000 R’000 R’000 R’000SOFTWAREMASTHEADS AND PUBLISHING TITLESPATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKSRECIPES, FORMULAE, PROTOTYPES, DESIGNS, MODELS SERVICES AND OPERATING RIGHTSTOTAL INTANGIBLE CAPITAL ASSETS40.3.1 Prior period error [Accounting Policies, Estimates and Errors par .30]Note 20XX/YY 41.3 R’000 Nature of prior period error Relating to 20WW/XXRelating to 20XX/YYTotalInclude discussion here where deemed relevantSpecimen AFS National/Provincial Departments - 84 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ41. Immovable Tangible Capital Assets [Capital Assets par 96] MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 20ZZ Opening Additions Disposals Closing balance Balance R’000 R’000 R’000 R’000BUILDINGS AND OTHER FIXED STRUCTURES Dwellings Non-residential buildings Other fixed structuresHERITAGE ASSETS Heritage assetsLAND AND SUBSOIL ASSETS Land Mineral and similar non- regenerative resourcesCapital Work-in-progress (Effective 1 April 2016) TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETSImmovable Tangible Capital Assets under investigation Number Value R’000 Included in the above total of the immovable tangible capital assets per the asset register are assets that are under investigation: Buildings and other fixed structures Heritage assets Land and subsoil assetsProvide reasons why assets are under investigation and actions being taken to resolve matters.Specimen AFS National/Provincial Departments - 85 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ41.1 Additions [Capital Assets par 96 (b)] ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 20ZZ Cash Non-cash (Capital Received Total Work in current, Progress not paid current (Paid costs and current finance year, lease received payments) prior year) R’000 R’000 R’000 R’000 R’000BUILDING AND OTHER FIXED STRUCTURES Dwellings Non-residential buildings Other fixed structuresHERITAGE ASSETS Heritage assetsLAND AND SUBSOIL ASSETS Land Mineral and similar non- regenerative resourcesTOTAL ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS Include discussion here where deemed relevantSpecimen AFS National/Provincial Departments - 86 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ41.2 Disposals [Capital Assets par 96 (c)] DISPOSALS OF IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 20ZZ Sold for Transfer Total Cash cash out or disposals Received destroyed Actual or scrapped R’000 R’000 R’000 R’000BUILDINGS AND OTHER FIXED STRUCTURES Dwellings Non-residential buildings Other fixed structuresHERITAGE ASSETS Heritage assetsLAND AND SUBSOIL ASSETS Land Mineral and similar non- regenerative resourcesTOTAL DISPOSALS OF IMMOVABLE TANGIBLE CAPITAL ASSETSInclude discussion here where deemed relevantSpecimen AFS National/Provincial Departments - 87 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ41.3 Movement for 20XX/YY MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 20YY Opening Prior Additions Disposals Closing balance period Balance error R’000 R’000 R’000 R’000 R’000BUILDINGS AND OTHER FIXED STRUCTURES Dwellings Non-residential buildings Other fixed structuresHERITAGE ASSETS Heritage assetsLAND AND SUBSOIL ASSETS Land Mineral and similar non- regenerative resourcesTOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS41.3.1 Prior period error [Accounting Policies, Estimates and Errors par .30]Note 20XX/YY 41.3 R’000 Nature of prior period error Relating to 20WW/XXRelating to 20XX/YYTotalInclude discussion here where deemed relevantSpecimen AFS National/Provincial Departments - 88 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ41.4 Immovable assets valued at R1 [Capital Assets par 96 (d)] IMMOVABLE ASSETS VALUED AT R1 IN THE ASSET REGISTER AS AT 31 MARCH 20ZZ Buildings Heritage Land and Total and other assets subsoil fixed assets structures R’000 R’000 R’000 R’000R1 Immovable assets TOTALIMMOVABLE ASSETS VALUED AT R1 IN THE ASSET REGISTER AS AT 31 MARCH 20YY Buildings Heritage Land and Total and other assets subsoil fixed assets structures R’000 R’000 R’000 R’000R1 Immovable assets TOTAL41.5 Immovable assets written off [Capital Assets par 97] IMMOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 20ZZ Buildings Heritage Land and Total and other assets subsoil fixed assets structures R’000 R’000 R’000 R’000 R’000Assets written off TOTAL IMMOVABLE ASSETS WRITTEN OFFSpecimen AFS National/Provincial Departments - 89 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZIMMOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 20YY Buildings Heritage Land and Total and other assets subsoil fixed assets structures R’000 R’000 R’000 R’000 R’000Assets written off TOTAL IMMOVABLE ASSETS WRITTEN OFF41.6 S42 Immovable assets [Capital Assets par 98] Assets subjected to transfer in terms of S42 of the PFMA – 20YY/ZZNumber of Value of assets assets R’000BUILDINGS AND OTHER FIXED STRUCTURES Dwellings Non-residential buildings Other fixed structuresHERITAGE ASSETS Heritage assetsLAND AND SUBSOIL ASSETS Land Mineral and similar non- regenerative resourcesTOTAL Specimen AFS National/Provincial Departments - 90 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZAssets subjected to transfer in terms of S42 of the PFMA – 20XX/YYNumber of Value of assets assets R’000BUILDINGS AND OTHER FIXED STRUCTURES Dwellings Non-residential buildings Other fixed structuresHERITAGE ASSETS Heritage assetsLAND AND SUBSOIL ASSETS Land Mineral and similar non- regenerative resourcesTOTAL 41.7 Immovable assets additional information 20YY/ZZ 20XX/YY Note a) Unsurveyed land Estimated Annexure 9 Area Area completion date b) Properties deemed vested Annexure 9 Number Number Land parcels Facilities Schools Clinics Hospitals Office buildings Dwellings Storage facilities Other c) Facilities on unsurveyed land Duration of Annexure 9 Number Number useSpecimen AFS National/Provincial Departments - 91 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZSchools Clinics Hospitals Office buildings Dwellings Storage facilities Other d) Facilities on right to use land Duration of Annexure 9 Number Number use Schools Clinics Hospitals Office buildings Dwellings Storage facilities Other e) Agreement of custodianship Annexure 9 Number Number Land parcels Facilities Schools Clinics Hospitals Office buildings Dwellings Storage facilities OtherInclude discussion where deemed relevant42. Agent-principal arrangementsSpecimen AFS National/Provincial Departments - 92 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ42.1 Department acting as the principal [Agent-Principal Disclosures par.11] 20YY/ZZ R’000 Include a list of the entities acting as agents for the department and the amounts paid to these agents for their agency dutiesTotalFor each of the individual agents of the department, provide a description of the nature, circumstances and terms relating to the arrangements with the agents42.2 Department acting as the agent [Agent-Principal Disclosures par.12] 42.2.1 Revenue received for agency activities 20YY/ZZ R’000 Include a list of the entities for which the department acts as an agent and the amounts received for these agency dutiesTotalFor each of the individual agent relationships of the department, provide a description of the nature, circumstances and terms relating to the arrangements with the principal. [Agent-Principal Disclosures par.12] In instances where the department has numerous agent-principal arrangements that are similar in nature, circumstances and terms, these can be grouped to provide a summary of the description of the nature, circumstances and terms relating to the similar arrangements.42.2.2 Reconciliation of agency funds and disbursements – 20YY/ZZSpecimen AFS National/Provincial Departments - 93 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZName of principal Total Expenditure Amount Variance Explanation entity agency incurred remitted between of variance funds against to the amounts received funds principal received and amounts remitted R’000 R’000 R’000 R’000TotalProvide a narrative description and explanation of assets belonging to other entities that are held in the custody of the department43. Changes in accounting estimates [Accounting Policies, Estimates and Errors par .21] During the year the following changes were made to the estimations employed in the accounting for transactions, assets, liabilities, events and circumstancesValue Value R-value derived derived impact of using the using change in original amended estimate estimate estimate R’000 R’000 R’000Accounting estimate change 1: Provide a description of the change in estimate Line item 1 affected by the change Line item 2 affected by the change Line item 3 affected by the changeSpecimen AFS National/Provincial Departments - 94 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZLine item 4 affected by the change Line item 5 affected by the changeProvide a description of the estimated impact on future periodsValue Value R-value derived derived impact of using the using change in original amended estimate estimate estimate R’000 R’000 R’000Accounting estimate change 2: Provide a description of the change in estimate Line item 1 affected by the change Line item 2 affected by the change Line item 3 affected by the change Line item 4 affected by the change Line item 5 affected by the changeProvide a description of the estimated impact on future periodsValue Value R-value derived derived impact of using the using change in original amended estimate estimate estimate R’000 R’000 R’000Accounting estimate change 3: Provide a description of the change in estimate Line item 1 affected by the change Line item 2 affected by the change Line item 3 affected by the change Line item 4 affected by the change Line item 5 affected by the changeProvide a description of the estimated impact on future periodsSpecimen AFS National/Provincial Departments - 95 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ44. Prior period errors44.1 Correction of prior period errors Note 20XX/YY R’000 Revenue: (E.g. Annual appropriation, Departmental revenue, Aid assistance, etc.) Line item 1 affected by the change Line item 2 affected by the change Line item 3 affected by the change Net effectProvide a description of the nature of the prior period error as well as why the correction was required.Note 20XX/YY R’000 Expenditure: (E.g. Compensation of employees, Goods and services, Tangible capital assets, etc.)Net effectProvide a description of the nature of the prior period error as well as why the correction was required.Note 20XX/YY R’000 Assets: (E.g. Receivables, Investments, Accrued departmental revenue, Movable tangible capital assets, etc.) Line item 1 affected by the change Line item 2 affected by the change Line item 3 affected by the change Net effectSpecimen AFS National/Provincial Departments - 96 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZProvide a description of the nature of the prior period error as well as why the correction was required.Note 20XX/YY R’000 Liabilities: (E.g. Payables current, Voted funds to be surrendered, Commitments, Provisions, etc.) Line item 1 affected by the change Line item 2 affected by the change Line item 3 affected by the change Net effectProvide a description of the nature of the prior period error as well as why the correction was required.Specimen AFS National/Provincial Departments - 97 - 45. Transfer of functions Provide a description of the changes as a result of the transfer or receipt of functions [Financial Statement Presentation par .46(a)]45.1 Statement of Financial Position [Financial Statement Presentation par .46(b)] Note Bal per Functions Functions Functions 20XX/YY Bal dept per dept per dept per dept after 20XX/YY (transferred) (transferred) (transferred) transfer AFS before / received / received / received transfer 20XX/YY 20XX/YY 20XX/YY 20XX/YY 20XX/YY R’000 R’000 R’000 R’000 R’000 ASSETS Current Assets Unauthorised expenditure Cash and cash equivalents Other financial assets Prepayments and advances Receivables Loans Aid assistance prepayments Aid assistance receivableNon-Current Assets Investments Receivables Loans Other financial assetsTOTAL ASSETSSpecimen AFS National/Provincial Departments - 98 - LIABILITIES Current Liabilities Voted funds to be surrendered to the Revenue Fund Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund Bank Overdraft Payables Aid assistance repayable Aid assistance unutilisedNon-Current Liabilities PayablesTOTAL LIABILITIESNET ASSETSSpecimen AFS National/Provincial Departments - 99 - 45.2 NotesNote Bal per Functions Functions Functions 20XX/YYBal dept per dept per dept per dept after 20XX/YYAFS (transferred) (transferred) (transferred) transfer before / received / received / received transfer 20XX/YY 20XX/YY 20XX/YY 20XX/YY 20XX/YY R’000 R’000 R’000 R’000 R’000Contingent liabilities Contingent assets Commitments Accruals and payables not recognised Employee benefits Lease commitments – Operating lease Lease commitments – Finance lease Lease commitments – Operating lease revenue Accrued departmental revenue Irregular expenditure Fruitless and wasteful expenditure Impairment Provisions Movable tangible capital assets Immovable tangible capital assets Intangible capital assetsProvide a description of actions taken to ensure compliance with the PFMA S42 [Financial Statement Presentation par .46(c)]Specimen AFS National/Provincial Departments - 100 - Provide a reference to the proclamation or declaration giving effect to the transfer or receipt of functions [Financial Statement Presentation par .46(d)]Indicate whether there was an agreement drawn up, and provide a description of roles, responsibilities and accountability arrangements. [Financial Statement Presentation par.46(e)]Specimen AFS National/Provincial Departments - 101 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ46. STATEMENT OF CONDITIONAL GRANTS RECEIVEDGRANT ALLOCATION SPENT 20XX/YY Division of % of Revenue Amount available Division Act/ received Amount Under / funds of Amount NAME OF Provincial Roll DORA Other Total by spent by (Overspen spent by Revenue spent by DEPARTMENT Grants Overs Adjustment Adjustment Available departmen departmen ding) departmen Act department s s t t t R’000 R’000 R'000 R'000 R’000 R'000 R'000 R'000 % R’000 R’000Departments are reminded of the requirement to certify that all transfers in terms of this Act were deposited into the primary bank account of the province or, where appropriate, into the CPD account of the province.Specimen AFS National/Provincial Departments - 102 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ47. STATEMENT OF CONDITIONAL GRANTS PAID TO THE PROVINCESGRANT ALLOCATION TRANSFER SPENT 20XX/YY Division Re- Amount % of Division of allocation received Amount available of Revenue Roll Total Actual Funds s by by spent by funds Revenue Act Overs Adjustmen Available Transfer Withheld National department department spent by Act ts Treasury departmen or t National NAME OF Departme PROVINCE / nt GRANT R’000 R’000 R'000 R'000 R'000 R'000 % R'000 R'000 % R’000National Departments are reminded of the DORA requirements to indicate any re-allocations by the National Treasury or the transferring department, certify that all transfers in terms of this Act were deposited into the primary bank account of a province or, where appropriate, into the CPD account of a province as well as indicate the funds utilised for the administration of the receiving officer.Specimen AFS National/Provincial Departments - 103 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTENOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZ48. STATEMENT OF CONDITIONAL GRANTS PAID TO MUNICIPALITIESGRANT ALLOCATION TRANSFER Re-allocations Division by National of Treasury or Revenue Roll Total Actual Funds National Act Overs Adjustments Available Transfer Withheld Department NAME OF MUNICIPALITY R’000 R’000 R'000 R'000 R'000 %National Departments are reminded of the DORA requirements to indicate any re-allocations by the National Treasury or the transferring department, certify that all transfers in terms of this Act were deposited into the primary bank account of a province or, where appropriate, into the CPD account of a province as well as indicate the funds utilised for the administration of the receiving officer.Specimen AFS National/Provincial Departments - 104 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 1A STATEMENT OF CONDITIONAL GRANTS PAID TO MUNICIPALITIESGRANT ALLOCATION TRANSFER SPENT 20XX/YY Re- % of Division allocations Amount available Division of by received Amount funds of Revenue Roll Total Actual Funds National by spent by spent by Revenue Act Overs Adjustmen Available Transfer Withheld Treasury municipalit municipality municipal Act ts or National y ity Departmen NAME OF t MUNICIPALITY R’000 R’000 R'000 R'000 R'000 % R'000 R'000 % R’000National Departments are reminded of the DORA requirements to indicate any re-allocations by the National Treasury or the transferring department, certify that all transfers in terms of this Act were deposited into the primary bank account of a province or, where appropriate, into the CPD account of a province as well as indicate the funds utilised for the administration of the receiving officer.Specimen AFS National/Provincial Departments - 105 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 1B STATEMENT OF TRANSFERS TO DEPARTMENTAL AGENCIES AND ACCOUNTSTRANSFER ALLOCATION TRANSFER 20XX/YY % of Adjusted Available Appro- Roll Adjust- Total Actual funds Appro- priation Overs ments Available Transfer Transferred priation Act DEPARTMENT/ AGENCY/ ACCOUNT R'000 R'000 R'000 R'000 R'000 % R'000Specimen AFS National/Provincial Departments - 106 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 1C STATEMENT OF TRANSFERS TO HIGHER EDUCATION INSTITUTIONSTRANSFER ALLOCATION TRANSFER 20XX/YY % of Adjusted Amount not Available Appro- Appropriation Roll Adjust- Total Actual transferred funds priation NAME OF HIGHER EDUCATION Overs ments Available Transfer Transferred Act INSTITUTION R'000 R'000 R'000 R'000 R'000 R'000 % R'000Specimen AFS National/Provincial Departments - 107 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 1D STATEMENT OF TRANSFERS/SUBSIDIES TO PUBLIC CORPORATIONS AND PRIVATE ENTERPRISESTRANSFER ALLOCATION EXPENDITURE 20XX/YY % of Adjusted Available NAME OF PUBLIC Appropriati Roll Total Actual funds Appro- CORPORATION/PRIVATE on Act Overs Adjustments Available Transfer Transferred Capital Current priation Act ENTERPRISE R'000 R'000 R'000 R'000 R'000 % R'000 R'000 R'000 Public CorporationsTransfersSubsidiesTotalPrivate EnterprisesTransfersSubsidiesTotalTOTALSpecimen AFS National/Provincial Departments - 108 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 1E STATEMENT OF TRANSFERS TO FOREIGN GOVERNMENT AND INTERNATIONAL ORGANISATIONSTRANSFER ALLOCATION EXPENDITURE 20XX/YY Adjusted % of Appro- Available Appro- priation Adjust- Total Actual funds priation FOREIGN GOVERNMENT/ INTERNATIONAL Act Roll overs ments Available Transfer Transferred Act ORGANISATION R'000 R'000 R'000 R'000 R'000 % R'000 TransfersSubsidiesTotalSpecimen AFS National/Provincial Departments - 109 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 1F STATEMENT OF TRANSFERS TO NON-PROFIT INSTITUTIONS TRANSFER ALLOCATION EXPENDITURE 20XX/YY Adjusted % of Approp- Available Appro- riation Adjust- Total Actual funds priation Act Roll overs ments Available Transfer transferred Act NON-PROFIT INSTITUTIONS R'000 R'000 R'000 R'000 R'000 % R'000 TransfersSubsidiesTotalSpecimen AFS National/Provincial Departments - 110 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 1G STATEMENT OF TRANSFERS TO HOUSEHOLDSTRANSFER ALLOCATION EXPENDITURE 20XX/YY Adjusted % of Appropriati Available Appro- on Roll Adjust- Total Actual funds priation Act Overs ments Available Transfer Transferred Act HOUSEHOLDS R'000 R'000 R'000 R'000 R'000 % R'000 TransfersSubsidiesTotalSpecimen AFS National/Provincial Departments - 111 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 1H STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS RECEIVED20YY/ZZ 20XX/YY NAME OF ORGANISATION NATURE OF GIFT, DONATION OR SPONSORSHIP R’000 R’000Received in cashSubtotalReceived in kindSubtotalTOTALSpecimen AFS National/Provincial Departments - 112 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 1I STATEMENT OF AID ASSISTANCE RECEIVEDNAME OF DONOR PURPOSE OPENING CLOSING EXPENDI- BALANCE REVENUE TURE BALANCE R'000 R'000 R'000 R'000 Received in cashSubtotal Received in kind Subtotal TOTALSpecimen AFS National/Provincial Departments - 113 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 1J STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS MADE 20YY/ZZ 20XX/YY NATURE OF GIFT, DONATION OR SPONSORSHIP (Group major categories but list material items including name of organisation R’000 R’000Made in kindTOTALSpecimen AFS National/Provincial Departments - 114 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 1K STATEMENT OF ACTUAL MONTHLY EXPENDITURE PER GRANT Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar 20YY 20YY 20YY 20YY 20YY 20YY 20YY 20YY 20YY 20ZZ 20ZZ 20ZZ Total Grant Type R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 Old age - War Veterans - Disability - Grant in Aid - Foster Care - Care Dependency - Child Support Grant - Other ------Specimen AFS National/Provincial Departments - 115 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 2A STATEMENT OF INVESTMENTS IN AND AMOUNTS OWING BY/TO NATIONAL/PROVINCIAL PUBLIC ENTITIES State Entity’s Number of shares Net Asset value of Profit/(Loss) for Losses PFMA held Cost of investment investment the year guarantee Schedule type R’000 R’000 R’000 d (state year end % % Name of Public if not 31 Held Held Entity March) YY/ZZ XX/YY 20YY/ZZ 20XX/YY 20YY/ZZ 20XX/YY 20YY/ZZ 20XX/YY 20YY/ZZ 20XX/YY Yes/No National/Provincial Public EntitySubtotal Other Subtotal TOTAL Specimen AFS National/Provincial Departments - 116 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 2B STATEMENT OF INVESTMENTS IN AND AMOUNTS OWING BY/TO ENTITIES (CONTINUED)Net Asset value of Amounts owing to Amounts owing by Cost of investment Investment Entities Entities R’000 R’000 R'000 R'000 Name of Public Entity Nature of business 20YY/ZZ 20XX/YY 20YY/ZZ 20XX/YY 20YY/ZZ 20XX/YY 20YY/ZZ 20XX/YY Controlled entities Subtotal Non-controlled entities Associates Subtotal Joint Ventures Subtotal Other non controlled entities SubtotalTOTAL Specimen AFS National/Provincial Departments - 117 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 3A STATEMENT OF FINANCIAL GUARANTEES ISSUED AS AT 31 MARCH 2014 – LOCALOriginal Opening Guarantees Guarantees Revaluations Closing Guaranteed Realised guaranteed balance draw repayments/ balance interest for losses not capital 1 April downs cancelled/ 31 March year ended recoverable amount 20YY during the reduced/ 20ZZ 31 March i.e. claims year released 20ZZ paid out during the Guarantor Guarantee in year institution respect of R’000 R’000 R’000 R’000 R’000 R’000 R’000 R’000 Motor vehiclesSubtotal HousingSubtotal OtherSubtotalTOTALSpecimen AFS National/Provincial Departments - 118 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 3A (continued) STATEMENT OF FINANCIAL GUARANTEES ISSUED AS AT 31 MARCH 20ZZ – FOREIGNOriginal Opening Guarantees Guarantees Revaluations Closing Guaranteed Realised guaranteed balance draw repayments/ balance interest for losses not capital 1 April downs cancelled/ 31 March year ended recoverable amount 20YY during the reduced/ 20ZZ 31 March i.e. claims Guarantor Guarantee in year released 20ZZ paid out institution respect of during the year R’000 R’000 R’000 R’000 R’000 R’000 R’000 R’000 Motor vehiclesSubtotal HousingSubtotal OtherSubtotalTotalSpecimen AFS National/Provincial Departments - 119 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 3B STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 20ZZLiabilities Liabilities Opening Liabilities paid/cancell recoverabl Closing Balance Balance Nature of Liability incurred ed/reduced e (Provide during the during the details 31 March 1 April 20YY year year hereunder) 20ZZ R’000 R’000 R’000 R’000 R’000 Claims against the department SubtotalEnvironmental Liability Subtotal Other SubtotalTOTALSpecimen AFS National/Provincial Departments - 120 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 3B (continued)Opening Closing Details of Balance Balance Nature of Liabilities recoverable Liability and Movement Recoverability during 31 March 1 April 20YY year 20ZZ R’000 R’000 R’000TotalSpecimen AFS National/Provincial Departments - 121 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 4 CLAIMES RECOVERABLEConfirmed balance Unconfirmed balance Cash in transit at year end outstanding outstanding Total 20YY/ZZ * Receipt date up to Government Entity six (6) working days after 31/03/20ZZ 31/03/20YY 31/03/20ZZ 31/03/20YY 31/03/20ZZ 31/03/20YY year end Amount R’000 R’000 R’000 R’000 R’000 R’000 R’000 DepartmentOther Government EntitiesTOTAL * For the Cash in transit columns - Please note the following: - Provincial departments must only reflect receipts from departments within their province - National departments must only reflect receipts from other national departments.Specimen AFS National/Provincial Departments - 122 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 5 INTER-GOVERNMENT PAYABLESConfirmed balance Unconfirmed balance Cash in transit at year end outstanding outstanding TOTAL 20YY/ZZ * Payment date up to GOVERNMENT ENTITY six (6) working days before 31/03/20ZZ 31/03/20YY 31/03/20ZZ 31/03/20YY 31/03/20ZZ 31/03/20YY year end Amount R’000 R’000 R’000 R’000 R’000 R’000 R’000 DEPARTMENTS CurrentSubtotalNon-currentSubtotalTotal2013/14 Specimen AFS National/Provincial Departments - 123 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZOTHER GOVERNMENT ENTITY CurrentSubtotalNon-currentSubtotalTotal* For the Cash in transit columns - Please note the following: - Provincial departments must only reflect payments to departments within their province - National departments must only reflect payments to other national departments2013/14 Specimen AFS National/Provincial Departments - 124 - (NAME OF NATIONAL/PROVINCIAL DEPARTMENT) VOTEANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 20ZZANNEXURE 6 INVENTORIESNote Quantity 20YY/ZZ Quantity 20XX/YY Inventory R’000 R’000 Opening balance Add/(Less): Adjustments to prior year balance Add: Additions/Purchases - Cash Add: Additions - Non-cash (Less): Disposals (Less): Issues Add/(Less): AdjustmentsClosing balanceInclude discussion where deemed relevantSpecimen AFS National/Provincial Departments - 125 - ANNEXURE 7A MOVEMENT IN CAPITAL WORK IN PROGRESSMOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 20ZZ Opening Current Completed Closing balance Year Assets balance Capital WIP R’000 R’000 R’000 R’000HERITAGE ASSETS Heritage assetsMACHINERY AND EQUIPMENT Transport assets Computer equipment Furniture and office equipment Other machinery and equipmentSPECIALISED MILITARY ASSETS Specialised military assetsBIOLOGICAL ASSETS Biological assetsBUILDINGS AND OTHER FIXED STRUCTURES Dwellings Non-residential buildings Other fixed structuresLAND AND SUBSOIL ASSETS Land Mineral and similar non-regenerative resourcesSOFTWARE SoftwareMASTHEADS AND PUBLISHING TITLES Mastheads and publishing titlesPATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKS Patents, licences, copyright, brand names and trademarksRECIPES, FORMULAE, PROTOTYPES, DESIGNS, MODELS Recipes, formulae, prototypes, designs, modelsSERVICES AND OPERATING RIGHTS Services and operating rightsTOTALSpecimen AFS National/Provincial Departments - 126 - MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 20YY Opening Prior Current Completed Closing balance period Year Assets balance error Capital WIP R’000 R’000 R’000 R’000 R’000HERITAGE ASSETS Heritage assetsMACHINERY AND EQUIPMENT Transport assets Computer equipment Furniture and office equipment Other machinery and equipmentSPECIALISED MILITARY ASSETS Specialised military assetsBIOLOGICAL ASSETS Biological assetsBUILDINGS AND OTHER FIXED STRUCTURES Dwellings Non-residential buildings Other fixed structuresLAND AND SUBSOIL ASSETS Land Mineral and similar non-regenerative resourcesSOFTWARE SoftwareMASTHEADS AND PUBLISHING TITLES Mastheads and publishing titlesPATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKS Patents, licences, copyright, brand names and trademarksRECIPES, FORMULAE, PROTOTYPES, DESIGNS, MODELS Recipes, formulae, prototypes, designs, modelsSERVICES AND OPERATING RIGHTS Services and operating rightsSpecimen AFS National/Provincial Departments - 127 - TOTALInclude discussion where deemed relevantSpecimen AFS National/Provincial Departments - 128 - ANNEXURE 8A INTER-ENTITY ADVANCES PAID (note 14)Confirmed balance Unconfirmed balance outstanding outstanding TOTAL ENTITY 31/03/20ZZ 31/03/20YY 31/03/20ZZ 31/03/20YY 31/03/20ZZ 31/03/20YY R’000 R’000 R’000 R’000 R’000 R’000 NATIONAL DEPARTMENTSSubtotalPROVINCIAL DEPARTMENTSSubtotalPUBLIC ENTITIESSubtotalOTHER ENTITIESSubtotalTotalSpecimen AFS National/Provincial Departments - 129 - ANNEXURE 8B INTER-ENTITY ADVANCES RECEIVED (note 21 AND note 22)Confirmed balance Unconfirmed balance outstanding outstanding TOTAL ENTITY 31/03/20ZZ 31/03/20YY 31/03/20ZZ 31/03/20YY 31/03/20ZZ 31/03/20YY R’000 R’000 R’000 R’000 R’000 R’000 NATIONAL DEPARTMENTS CurrentSubtotal Non-CurrentSubtotalPROVINCIAL DEPARTMENTS CurrentSubtotal Non-CurrentSubtotalPUBLIC ENTITIES CurrentSubtotal Non-CurrentSubtotalOTHER ENTITIES CurrentSpecimen AFS National/Provincial Departments - 130 - Subtotal Non-CurrentSubtotalTOTAL Current Non-currentSpecimen AFS National/Provincial Departments - 131 - ANNEXURE 9 IMMOVABLE ASSETS ADDITIONAL DISCLOSUREThe detail for note 41.7 may be included in this annexure. Wording to suit their specific circumstances in order to comply with the Immovable Asset Guide can be inserted here.In addition to the detail for note 41.7 the department should address the information regarding: 1. Surveyed but unregistered land parcels and 2. Contingent assets.Specimen AFS National/Provincial Departments - 132 -

Specimen AFS Updated February 2015

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