ההסתדרות הציונית העולמית The World Zionist Organization THE OFFICE OF THE COMPTROLLER ANNUAL REPORT for 2012 to THE ZIONIST GENERAL COUNCIL XXXVI/4 Jerusalem, November 2013 The Office of the Comptroller: 14 Hillel St., P.O.B. 7063, Jerusalem 9107001 Tel: 972-2-6204500 Fax: 972-2-6204545 [email protected] Members of the Zionist General Council, I am honored to submit to the Zionist General Council (XXXVI/4) an Annual Report on the activities of the Office of the Comptroller for the year 2012. The volume includes reports that were discussed at the Subcommittee for Control of the Zionist General Council Standing Committee for Budget and Finance. The response of the Chairman of the Zionist Executive to the reports is included. The Comptroller's recommendations should be thoroughly reviewed by the controlled bodies and implemented thereafter in order to improve ways of management, use of human resources, and funds allocated to them. I would like to thank Chairperson of the Control Subcommittee and the members of the Subcommittee for their assistance in pursuing the implementation of my recommendations, as well as the Controlled bodies for their cooperation. Thanks go also to my staff for their thorough work. Asaf Sela Comptroller Jerusalem, November 2013 2 Message of the Chairperson of the Subcommittee for Control The World Zionist Organization Standing Committee for Budget and Finance 1. The Comptroller of the National Institutions examines the activities of the World Zionist Organization. Since the 36th Zionist Congress and following the election of the present Chairman of the World Zionist Organization, the Comptroller and his staff have been working to provide the members of the Subcommittee for Control and the World Zionist Organization with reports that include findings and recommendations for discussion and conclusion with the reviewed entities. 2. The Subcommittee for Control regards the work of the Comptroller and his staff as an important auxiliary tool for proper management of the various institutions and organizations and emphasizes this stand in its meetings. Also, the Subcommittee, together with the Comptroller and in coordination with the reviewed bodies, follows up on the implementation of the recommendations specified in the Comptroller's reports. 3. The Subcommittee expresses its appreciation of the thorough on going work of the Comptroller and his staff in conducting the examinations and preparing the reports, while constantly aspiring to improve the activities of the World Zionist Organization. 4. I thank the members of the Subcommittee for Control for their cooperation and all those involved in this important endeavor. Baruch Levy, Ph.D. November 2013 Table of Contents Activities of the Office of the Comptroller ............................................ 111 During the Period Covered by the Report List of Reports Prepared in the Years 2003–2013 ................................... 115 Comptroller's Reports: The Hagshama Movements – Use of World Zionist Organization Allocation ...................................................................... 119 Introduction ............................................................................................ 121 Hagshama Movements – General Background ..................................... 124 The Allocation Giving Process .............................................................. 127 Conduct of the Movements vis-à-vis the World Zionist Organization ...................................................................................... 134 Response of the Chairman of the Executive .......................................... 155 The Zionist Council in Israel ............................................................... 157 Introduction ............................................................................................ 159 General Background ............................................................................... 162 The Associations of the Zionist Council in Israel .................................. 170 Management of the Council Budget ...................................................... 178 Procurement and Payments .................................................................... 185 Previous Audits ...................................................................................... 187 Postscript ................................................................................................ 190 Response of the Chairman of the Executive .......................................... 191 Center for Religious Affairs in the Diaspora ..................................... 193 Introduction ............................................................................................ 195 The Purpose and Activities of the Center .............................................. 196 Personnel ............................................................................................... 197 Budget and Finance ................................................................................ 198 Short Shlichut ......................................................................................... 199 Productions, Publications and Educational Kits .................................... 103 Seminars Abroad .................................................................................... 104 Seminars in Israel ................................................................................... 106 Aid for Communities and Organizations ............................................... 106 Miscellaneous ......................................................................................... 107 Response of the Chairman of the Executive .......................................... 109 The Human Resources Division .......................................................... 111 Background ............................................................................................ 113 Introduction ............................................................................................ 114 Activity of the Division .......................................................................... 115 Staff Composition and Employment Framework .................................. 117 Acceptance of New Employees ............................................................ 121 Employees with Pension Supplement .................................................... 123 Daily Workers ........................................................................................ 124 Employee Attendance and Overtime ..................................................... 125 Response of the Chairman of the Executive .......................................... 129 Keren Kayemeth LeIsrael – Forest Contractors ............................... 131 Introduction ............................................................................................ 133 General Background ............................................................................... 136 Procedures and Directives ...................................................................... 141 Initiating Tenders in the Regions ........................................................... 145 The Work Process with the Contractor .................................................. 155 The Computer Systems .......................................................................... 162 Response of the Chairman of the Executive .......................................... 167 Keren Kayemeth LeIsrael – Short-term Shlichuyot ......................... 169 Introduction ............................................................................................ 171 Data ........................................................................................................ 172 Management of the Short-term Shlichuyot ............................................ 173 Short-term Shlichuyot of KKL Employees ............................................ 175 Approval of the Application Form for a Short-term Shlichut ........... 175 Conditions of Travel ......................................................................... 180 Accrual of Points in the Frequent Flyer Club ................................... 189 Per Diem Payment and Reimbursement of Work-Related Expenses ....................................................................................... 189 Procedures ......................................................................................... 202 Updating Human Resources Department about the Short- term Shlichut ................................................................................ 204 Security Briefing ............................................................................... 204 Summary of Activity Report ............................................................. 205 Half-yearly Report ............................................................................ 206 Short-term Shlichuyot of Executive Members at KKL .......................... 208 Introduction ....................................................................................... 208 Approval of the Short-term Shlichut ................................................. 208 Preparation of an Annual Travel Schedule ....................................... 214 Travel Conditions .............................................................................. 215 Updating of the Human Resources Department and Holding a Security Briefing ....................................................................... 219 Accrual of Points in the Frequent