<p> 2011-12 Data Verification Manual Table of Contents – Recording Keeping Log Verification Verification Data Work Completed/ Deadline Date Source Notes 1. 2011-12 Verification Timelines and SED Certification Letters 2. SEDCAR 1 & 2: IDEA Sub Allocation Due date: Forms sent directly Nov. 28, 2011 to LEA 3. August Graduation credentials Deadline for press L2RPT – SIRS 201 release inclusion: - Total Cohort Dec. 2, 2011 Summary – inc. Aug. grads 4a. BEDS Day Enrollment Verification Report by Certification L2RPT – SIRS 313 Location of Enrollment & Student Subgroup – signoff: – BEDS Day January Snapshot Jan. 13, 2012 Enrollment Final L1 data Verification Report submission: Jan. 5, 2012 4b. BEDS Day Enrollment Verification Report by Certification L2RPT – SIRS 313 Location of Enrollment & Student Subgroup – signoff: – BEDS Day April Snapshot Apr. 20, 2012 Enrollment Final L1 data Verification Report submission: Apr. 12, 2012 4c. BEDS Day Enrollment Verification Report by Certification L2RPT – SIRS 313 Location of Enrollment & Student Subgroup – signoff: – BEDS Day Final Verification August 1, 2012 Enrollment Final L1 data Verification Report submission: July 26, 2012</p><p> updated 6.14.12 Verification Verification Data Work Completed/ Deadline Date Source Notes 5. BEDS Day Enrollment Verification Report Review: L2RPT – SIRS 312– Official source: BEDS Online for State Aid April 2012 BEDS Day Enr. for through SEDDAS State Aid 6. BEDS Day Enrollment Verification Report Review: L2RPT – SIRS 314 Official source: BEDS Online by District of Residence April 2012 – BEDS Day by through SEDDAS District of Residence 7. BEDS Day Enrollment Verification Report Review: L2RPT – SIRS 316– Official source: BEDS Online for District Pre-K April 2012 BEDS Day for Pre-K through SEDDAS</p><p>8a. NYSAA Verification –initial October review October review COGNOS L1 – NYSAA administration begins NYSAA Validation in October 8b. NYSAA Verification –January review January review COGNOS L1 – NYSAA answer sheets printed NYSAA Validation in February 8c. NYSAA Tested/Not Tested April review in L1 L2RPT – SIRS 301– NYSAA answer sheets Certification signoff: Tested/Not Tested scanned in March August 1, 2012 Confirmation Report Final L1 data (Filter on NYSAA) submission: July 26, 2012 9. Fall Snapshot – PD System Verification PD System VR 1-6, 8 and VR 7 and 9, if applicable Window: Nov. – Dec. Certification signoff: Jan. 11, 2012 Final L1 data submission: Jan. 5, 2012 Verification Verification Data Work Completed/ Deadline Date Source Notes 10a. NYSESLAT Verification –initial October October review COGNOS L1 – NYSESLAT administration review Program Service begins in October Summary LEP 10b. NYSESLAT Verification –January review January review COGNOS L1 – NYSESLAT information sent Program Service to contractor in early February Summary LEP 10c. NYSESLAT Tested/Not Tested April review in L1 L2RPT – SIRS 301– NYSESLAT answer sheets Certification signoff: Tested/Not Tested scanned in late May/early June August 1, 2012 Confirmation Report Final L1 data (Filter on submission: NYSESLAT) July 26, 2012 11. PD 6 – Personnel Form Certification signoff: Spec. Ed. package Data entered into form on PD Feb. 1, 2012 system 12a. January Regents – Assessment Score Feb/March review Feb/Mar - COGNOS Verification Certification signoff: L1 – Assessment August 1, 2012 Summary by Final L1 data Standard Met submission: L2RPT – SIRS 309– July 26, 2012 Annual Regents Report 12b. January Regents Competency Test– Feb/March review Feb/Mar - COGNOS Assessment Score Verification Certification signoff: L1 – Assessment August 1, 2012 Summary by Final L1 data Standard Met submission: L2RPT – SIRS 310– July 26, 2012 Annual Regents Competency Test</p><p> updated 6.14.12 Verification Verification Data Work Completed/ Deadline Date Source Notes 13. Teacher and Course Verification Report April-June online TSDL Verification teacher review Site Certification signoff: L2RPT – SIRS 311– July 8, 2012 Teacher and Course Final L1 data Verification submission: June 30, 2012 14. Tested/Not Tested Confirmation Report May/June review Apr/May – after (NYSTP Grades 3-8 ELA, math, science, Certification signoff: scanning COGNOS and NYSESLAT) August 1, 2012 L1 – Assessment Final L1 data Summary by submission: Standard Met July 26, 2012 L2RPT – SIRS 301– Tested/Not Tested 15. Reasonableness Report June review L2RPT – SIRS 401– Verify with key staff before  Enrollment Entry (inc. Foreign Exchange, GED, Certification signoff: Reasonableness end of school year CSE resp. & Walk in assessment) August 1, 2012 Report  Enrollment Exits (inc. graduates, drop-outs, transfers, Final L1 data etc.) submission:  Enrollment Counts by Grade Level July 26, 2012  Credentials/Diploma Type  Post – Grad Plans  Race/Ethnicity Counts  Demographic Counts (Homeless, Immigrant)  CTE  Programs (inc. Disability Type, LEP status, Title I, Title III, Title X, Poverty & FRL, 504, Summer School)  Total Cohort – 4 year outcome (# graduated) Verification Verification Data Work Completed/ Deadline Date Source Notes 16. Total Cohort Summary Verification Report June review L2RPT – SIRS 201– Verify with counseling staff Certification signoff: Reasonableness before end of school year August 1, 2012 Report Final L1 data submission: July 26, 2012 17. Total Cohort Assessment Summary June review L2RPT – SIRS 202– Verify with counseling staff Verification Report Certification signoff: Reasonableness before end of school year August 1, 2012 Report Final L1 data submission: July 26, 2012 18. High School Accountability Data June review L2RPT – SIRS 101– Verify with staff before end of Verification Report Certification signoff: High School school year August 1, 2012 Accountability Final L1 data submission: July 26, 2012 19. Elementary/Middle-Level Accountability June review L2RPT – SIRS 102– Verify with staff before end of Data Verification Report Certification signoff: Elementary/Middle- school year August 1, 2012 Level Accountability Final L1 data submission: July 26, 2012 20. Career and Technical Education Report June review L2RPT – SIRS 306– Verify formal CTE program Certification signoff: Career and before end of school year August 1, 2012 Technical Education Calculate local cohesive Final L1 data Report concentration upon close of submission: grades July 26, 2012 updated 6.14.12 Verification Verification Data Work Completed/ Deadline Date Source Notes 21. Annual Regents Report Certification signoff: L2RPT – SIRS 309– Verify upon final grade August 1, 2012 Annual Regents submission to Level 2 Final L1 data Report submission: July 26, 2012 22. Annual Regents Competency Report Certification signoff: L2RPT – SIRS 310– Verify upon final grade August 1, 2012 Annual Regents submission to Level 2 Final L1 data Report submission: July 26, 2012 23. Annual Dropout & Non Completer Report Certification signoff: L2RPT – SIRS 307– July verification after roll over August 1, 2012 Annual Dropout & Final L1 data NonCompleter submission: Report July 26, 2012 24. Annual Graduation & Post Graduation Certification signoff: L2RPT – SIRS 308– July verification after roll over Plans Report August 1, 2012 Annual Graduation Final L1 data & Post Graduation submission: Plans Report July 26, 2012 25. VR-10 District Report of School Age Verification PD System Students Exiting Special Education Window: June. – July. Certification signoff: July 30, 2012 Final L1 data submission: July 26, 2012 Verification Verification Data Work Completed/ Deadline Date Source Notes 26. VR-16 Students Receiving Coordinated Verification PD System *check SEDCAR for list of Early Intervening Services Window: reporting districts June. – July. Certification signoff: July 30, 2012 Final L1 data submission: July 26, 2012 27. PD-8 Suspension Data Certification signoff: Spec. Ed. package Data entered into form on PD Aug. 3, 2012 system 28. VR-13 Preschool Children Provided Verification PD System Programs and Services during 2011-12 Window: School Year June. – July for demo. & enr. data Certification signoff: Oct. 1, 2012 Final L1 demo. & enr. data submission: July 26, 2012 Final L1 special ed. data submission: Sept. 27, 2012</p><p> updated 6.14.12 Verification Verification Data Work Completed/ Deadline Date Source Notes 29. VR-11 Notification to School District of Verification PD System *check SEDCAR for schedule Compliance Rate on SPP #11 (Timely Window: of submission Referral) June. – July for demo. & enr. data Certification signoff: Oct. 1, 2012 30. VR-12 Notification to School District of Final L1 demo. & PD System *check SEDCAR for schedule enr. data submission: of submission Compliance Rate on SPP #12 (CPSE July 26, 2012 students referred by EI & found eligible by rd Final L1 special ed. 3 birthday) data submission: Sept. 27, 2012</p><p>31. VR-14 District Report of Parentally Placed Verification PD System *check SEDCAR for schedule Students in Nonpublic School who were Window: of submission Evaluated June. – July for demo. & enr. data Certification signoff: Oct. 1, 2012 32. VR-15 Preschool Outcomes Report Final L1 demo. & PD System *check SEDCAR for schedule enr. data submission: of submission July 26, 2012 Final L1 special ed. data submission: Sept. 27, 2012</p>