In Accordance with the Provisions of the Open Public Meetings Act, the West Long Branch s5

WORKSHOP MEETING MINUTES- NOVEMBER 17, 2015RESOLUTIONS OF THE WEST LONG BRANCH BOARD OF EDUCATION Workshop Meeting Minutes – Media Center 6:00 p.m. Tuesday, November 17, 2015Mrs. Hegglin called the meeting to order at 6:01 p.m."In accordance with the provisions of the Open Public Meetings Act, the West Long Branch Board of Education has issued notice of this meeting to be publicized by having the date, time and location of the meeting posted at Betty McElmon Elementary, Frank Antonides School and the West Long Branch Public Library and mailed to the Asbury Park Press and The Link, which have been designated as the Board's official newspapers. Notice was also filed with the Borough Clerk and sent to those persons requesting that such notice be mailed to them."The Pledge of Allegiance was led Mrs. Hegglin.STATEMENT TO THE PUBLIC Often times it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote. Before a matter is placed on the agenda at a public meeting, the administration has thoroughly reviewed the matter with the Superintendent of Schools. If the Superintendent of Schools is satisfied that the matter is ready to be presented to the Board of Education, only then, is it placed on the agenda for action at a public meeting. In rare instances, matters are presented to the Board of Education for discussion at the same meeting that final action may be taken.The Following Members of the Board of Education were present: Mrs. Arvanitis Mrs. Cavanaugh Dr. Christopher Mrs. Cistaro Mrs. Hegglin Mrs. McLaughlin Ms. Sarfaty Mrs. TrocchiaThe Following Member of the Board of Education was absent: Mr. Kramer Also in Attendance: Thomas Farrell, Superintendent Dennis Kotch, BA/Board SecretaryPRESENTATIONS:  Dr. Michael Fiorillo (FAS Principal) – 2014-2015 NJASK Perfect Scores RecognitionScience (4th Grade) – Molly Bonett Aiden Fornicola Corey NortonPUBLIC COMMENTS: None1 WORKSHOP MEETING MINUTES- NOVEMBER 17, 2015APPROVAL OF MINUTES October 13, 2015 Workshop Meeting October 20, 2015 Regular Public MeetingBUILDING AND GROUNDS RESOLUTIONS 1-3 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.1. Move to approve, upon the recommendation of the Superintendent, use of the Media Center by the WLB PTA, for a Little Shoppers shopping event, from Monday, December 7, 2015 through Friday, December 11, 2015 from 8:00 a.m. to 3:00 p.m. 2. Move to approve, upon the recommendation of the Superintendent, the use of the Ferris Antoon Gymnasium, Media Center and District Cafeteria by the WLB Foundation for the ARTivity Fundraiser Night on Friday, May 20, 2016 from 5:30 p.m. to 8:30 p.m. and from 2:30 p.m. to 5:30 p.m. needed for set-up.3. Move to approve, upon the recommendation of the Superintendent, use of a BME Classroom TBD by the Girl Scout Troop #1061, Troop Leader Linda Pape, on Thursdays from 3:05 p.m. to 4:15 p.m. for the following dates: (Certificate of Insurance on File).December 3, 2015 March 3, 2016 June 2, 2016 December 17, 2015 March 24, 2016 June 16, 2016 January 7, 2016 April 14, 2016 January 28, 2016 May 5, 2016 February 18, 2016 May 26, 2016CURRICULUM AND INSTRUCTION RESOLUTIONS 1-11 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.1. Move to approve, upon the recommendation of the Superintendent, the following class trips:January 21, 2016/January 22, 2016 Middletown Arts Center/Newark Art Museum Grade 5 A.T. (10 students) Fine Arts Convocation Mr. Straley Approximate cost to the Board - $500.00 2 WORKSHOP MEETING MINUTES- NOVEMBER 17, 2015April 12, 2016/April 13, 2016 Middletown Arts Center, Middletown, NJ Grade 5 A.T. (10 students) Music & Movies Convocation Mr. Straley Approximate cost to the Board - $675.00 May 23, 2016 Michael T. Lake Performing Arts Center, Neptune, NJ Grade 2 (52 students) Music Mrs. Cosgrove, Mrs. Jannarone, Ms. LoPresti, & Ms. Steel Approximate cost to the Board - $132.28 June 1, 2016 8th Grade Spirit Cruise Grade 8 (76 students) 8th Grade Graduation Trip Mrs. Beyers, Mrs. Cagliostro, Mrs. Caruso, Mrs. Naparlo, Mr. Castagno, Mr. Eichenbaum, Mrs, Falco, Mrs. McNicholas, & Mrs. Yonezuka Approximate cost to the Board - $0.00 2. Move to approve, upon the recommendation of the Superintendent, the attendance at the workshops listed below with associated program costs for the employees referenced below:Date Name Workshop Location Cost of Program Excluding Associated Mileage Costs December 2, 2015 Lori Engelken Early Childhood Long Branch, NJ $199.00 Interventions & Autism Spectrum Disorder December 2, 2015 Courtney Hubert Early Childhood Long Branch, NJ $219.00 Interventions & Autism Spectrum Disorder December 3, 2015 Stacie Smith Building an Effective Social Monmouth Mall, Paid through IDEA Skills Curriculum for your Eatontown, NJ Funds Classroom December 4, 2015 James Erhardt World Class Schools: NJPSA, Monroe $149.00 World Class Principals Township, NJ December 10, Julie Carasia Help Students be More Sheraton, Eatontown, $239.00 2015 Successful in Meeting State NJ Writing Standards in Grade K-2 December 10, Lanai Robbins Successful Writing Sheraton, Eatontown, $239.00 2015 Strategies NJ December 16, Felicia Tvrdik Best Practices for Teachers Monmouth Mall, Paid through IDEA 2015 of Students with ADHD Eatontown, NJ Funds December 17, Renee Freeman Cross-cutting Concepts and MUJC, New $135.00 3 WORKSHOP MEETING MINUTES- NOVEMBER 17, 20152015 STEM Connections Providence, NJ January 8, 2015 Karen Sandoz Reading Strategies Brookdale, Lincroft, $0.00 (monies NJ approved) January 28 & 29, Michael Fiorillo TECHSPO Atlantic City, NJ $519.00 2016 January 28 & 29, Scott Marvel TECHSPO Atlantic City, NJ $519.00 2016 January 14, 2016 Justin Clymer Screen Casting Brookdale, Lincroft, $0.00 (monies NJ approved) February 11, 2016 Justin Clymer Everything You Need to Brookdale, Lincroft, $0.00 (monies Know About Podcasting NJ approved) . 3. Move to approve, upon the recommendation of the Superintendent, the following curriculum updates:Grades Subject 6-8 Health 7-8 Coding 7-8 Robotics4. Move to approve, upon the recommendation of the Superintendent, the following Student Teacher from Monmouth University commencing in the spring 2016 semester as noted below:Student Name Placement Cooperating Teacher Jamey Flaccavento Kindergarten Julie Lang Tara Gallo 1st Grade Loretta Roberts/Jill Famula5. Move to approve, upon the recommendation of the Superintendent, Home Instruction for Student ID #6146504575 as per physician, for a maximum of five (5) hours per week, by Ms. Karen Sandoz, Mrs. Ellen Scherr, Mrs. Jody Siwiec, and Mrs. Felicia Tvrdik effective Monday, October 26, 2015 until further notice at the approved rate of $46.00 per hour.6. Move to approve, upon the recommendation of the Superintendent, Home Instruction for Student ID #5649336210 as per physician, for a maximum of ten (10) hours per week, by Ms. Megan McGann effective Monday, November 23, 2015 for approximately seven (7) weeks at the approved rate of $46.00 per hour.7. Move to approve, upon the recommendation of the Superintendent, for Student ID #6524523237 to attend a special program at Children’s Behavioral Health Services, Neptune effective Tuesday, November 3, 2015 until Wednesday, June 22, 2016 as per the IEP. Transportation will be provided by MOESC 3x (one way only) at no charge at this time.8. Revise previous approval of the tuition rate of $31,836.20 for Student ID #1458963739 to attend, as per IEP, the LLD class at Oceanport (Wolf Hill School), placement previously approved at the Tuesday, August 25, 2015 BOE meeting, tuition rate “TBD”.4 WORKSHOP MEETING MINUTES- NOVEMBER 17, 20159. Move to approve, upon the recommendation of the Superintendent, for Student ID #7632325726 to attend, as per IEP, the MCI class at Long Branch beginning Thursday, November 19, 2015 through Thursday, June 23, 2016, at the pro-rated tuition rate of $15,129.12. Parent will provide transportation for student.10. Move to approve, upon the recommendation of the Superintendent, the following Junior Field Experience Student from Monmouth University commencing Wednesday, November 25, 2015 to Thursday, June 23, 2016 as noted below:Student Name Placement Cooperating Teacher Brittany Nace Speech Language Therapist Judy Shapanka11. Move to approve, upon the recommendation of the Superintendent, Nursing Services as per the IEP for Student ID #5969246672 effective Thursday, November 12, 2015 to Thursday, June 30, 2016 at the rate of $55.00 per hour by Preferred Home Healthcare Nursing Services for required RN services approximately four (4) hours per day for a maximum of five days per week.FINANCE RESOLUTIONS 1-4 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.1. ACCEPTANCE AND CERTIFICATION OF MONTHLY FINANCIAL REPORTS RESOLUTIONPursuant to N.J.A.C. 6A:23A-16.10(c)3, the West Long Branch Board of Education accepts the Board Secretary/School Business Administrator's Certification as of October 31, 2015 that no budgetary appropriations account has obligations and payments which in total exceed the amount appropriated by the West Long Branch Board of Education; andPursuant to N.J.A.C. 6A:23A-16.10(c)4, we the members of the West Long Branch Board of Education, of the County of Monmouth, after having reviewed the REPORT OF THE SECRETARY and upon consultation with the appropriate officials, certify that as of, October 31, 2015 are to the best of our knowledge that no major account or fund has been over-expended and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year; andThe West Long Branch Board of Education hereby accepts the Board Secretary’s Report the month ending October 31, 2015 and the Treasurer of School Monies Reports for the month ending October 31, 2015.5 WORKSHOP MEETING MINUTES- NOVEMBER 17, 20152. BE IT RESOLVED, that the Board of Education of the Borough of West Long Branch approves the Bills and Claims for November, 2015, and October, 2015 Payroll per attached: (Budgeted)Bills & Claims Fund 10 $ Bills & Claims Fund 20 $ Bills & Claims Fund 30 $ DCRP $ Bills & Claims Fund 10 $ Payroll P/E 10/15/15 $ FICA P/E 10/15/15 $ Payroll P/E 10/31/15 $ FICA P/E 10/31/15 $ 3. Move to accept, upon the recommendation of the Superintendent, a monetary contribution from the WLB PTA in the amount of $1,200.00 ($600.00 for the Physical Education Dept. and $600.00 for the Spanish Dept.).4. ACCEPTANCE OF NP SECURITY INITIATIVE ALLOCATION Move to approve that the West Long Branch Board of Education accepts 2015-2016 New Jersey Nonpublic School Security Initiative Program allocation in the District total amount of $10,350.00 and each nonpublic school allocation as follows:Bet Yaakov of the Jersey Shore $4,300.00 Colonial Christian Academy $650.00 Saint Jerome School $5250.00 SEAD Girls School $150.00DISTRICT TOTAL $10,350.00NONPUBLIC SCHOOL REQUEST(S) FOR SECURITY UNDER THE NJ NONPUBLIC SECURITY INITIATIVE PROGRAM WHEREAS, the West Long Branch School District has consulted with the administrator of each of the participating nonpublic school(s) located within the Public School District; andWHEREAS, the West Long Branch School District has advised the nonpublic school(s) regarding the limit of funds available for the provision of technology for the full-time pupils enrolled in the nonpublic school(s); andWHEREAS, the West Long Branch School District is in agreement with the security to be provided to the nonpublic school(s) within the limit of the funds that are available; NOW, THEREFORE, BE IT RESOLVED that the Board of Education approves the NJ Nonpublic School Security Initiative Program Requests for the nonpublic school(s); 6 WORKSHOP MEETING MINUTES- NOVEMBER 17, 2015AND BE IT FURTHER RESOLVED that the Board of Education approves the attached NJ Nonpublic School Security Initiative Consultation Form and will forward Certified minutes of this Resolution with the Consultation Form to the Monmouth County Superintendent of Schools within the timelines set by the State DOE. PERSONNEL RESOLUTIONS 1-8 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; andWhereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.1. Move to approve, upon the recommendation of the Superintendent, the tuition reimbursement of $2,265.00 for Monika Cagliostro for the completion of a college course, as per contract.2. Move to approve, upon the recommendation of the Superintendent, the salary adjustment for Monika Cagliostro, from BA Step G ($57,295.00) to MA Step G ($59,825.00). 3. Move to approve, upon the recommendation of the Superintendent, the employment of Allyson Winter, as Supervisor of Curriculum & Instruction, at the salary of $80,000.00 – Step A, pro-rated, on the Administrator’s Salary Guide effective Monday, February 1, 2016 through Thursday, June 30, 2016, with family health benefits, pending the completion of Criminal History and other applicable documents. Ms. Winter possesses a Standard N.J. Certificate as a Supervisor.4. Move to approve, upon the recommendation of the Superintendent, the employment of Stephanie Ann Violi, as 5th Grade Special Education Teacher, at the salary of $48,000.00 – BA Step A, pro-rated, on the Teacher’s Salary Guide effective Wednesday, December 2, 2015 through Thursday, June 23, 2016, with single health benefits, pending the completion of Criminal History and other applicable documents. Ms. Violi possesses Standard N.J. Certificates as a Teacher of Students with Disabilities and Elementary School Teacher Grades K-6.5. Move to approve, upon the recommendation of the Superintendent, the employment of Kathryn Siegel, as Personal Aide for Student ID #2103962448 and #1968481612 as per their IEPs. Mrs. Siegal will be paid at $14.00 per hour not to exceed 29 hours, effective Wednesday, November 25, 2015 through Thursday, June 23, 2016. Mrs. Siegel is certified P-3.6. Move to approve, upon the recommendation of the Superintendent, the employment of Ms. Christine Foligno, as Art Replacement Teacher for Christina Andreasi, at $150.00 per diem rate for the first 20 days and thereafter at the salary of $48,000 – BA Step A, pro-rated, on the Teacher’s Salary Guide effective Wednesday, November 25, 2015 through Thursday, April 28, 2016, pending the completion of Criminal History and other applicable documents. Ms. Foligno possesses a Provisional N.J. Certificate as an Art Teacher in Grades K-12. 7 WORKSHOP MEETING MINUTES- NOVEMBER 17, 20157. Move to approve, upon the recommendation of the Superintendent, single health benefits for the following employees listed:Aaren Beaty Amanda Lakatos Jamie Marangelli8. Move to approve, upon the recommendation of the Superintendent, employment of the following employee as a bus mechanic at $21.00 per hour for the 2015-2016 school year:Kevin ArbanSUPERINTENDENT’S MONTHLY REPORTS 1- 6 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.1. Enrollment report for the month of October 2015:ENROLLMENT DATA Pre-Kindergarten 18 Kindergarten 64 1 51 2 50 3 61 4 62 BETTY MCELMON ELEMENTARY TOTAL 306 5 62 6 68 7 65 8 75 FRANK ANTONIDES SCHOOL TOTAL 270 OUT OF DISTRICT STUDENTS DISTRICT ENROLLMENT 5832. Move to accept, upon the recommendation of Superintendent, the following report of the Fire and Evacuation drills conducted during the month of October 2015:School: Betty McElmon Elementary Frank Antonides School Month: October 2015 October 2015 Date/Time 1. 9th @ 9:00 AM – 9:07 AM 1. 9th @ 9:00 AM – 9:07 AM 2. 15th @ 1:00 PM –1:11 PM 2. 15th @ 1:00 PM –1:11 PM8 WORKSHOP MEETING MINUTES- NOVEMBER 17, 2015Type of Drill 1. FIRE DRILL 1. FIRE DRILL 2. EVACUATION DRILL 2. EVACUATION DRILL Duration of Drill 1. 7 Minute 0 Seconds 1. 7 Minute 0 Seconds 2. 11 Minutes 0 Seconds 2. 11 Minutes 0 Seconds Weather 1. Sunny & Warm 1. Sunny & Warm Conditions 2. Sunny & Cool 2. Sunny & Cool Participants of 1. Students of Grades Preschool 1. Students of Grades 5 through 8, Drill through Grade 4, Teachers & Teachers & Staff. Staff. 2. Students of Grades Preschool 2. Students of Grades 5 through 8, through Grade 4, Teachers & Teachers & Staff. Staff. Brief Description of 1. Fire Drill. The BME front 1. Fire Drill. The FAS pull station What Was Drilled lobby pull station was used. All # 8 was used. All students and students and staff exited through staff exited through the fire drill the fire drill exits. exits. 2. Evacuation Drill. Mr. Erhardt 2. Evacuation Drill. Mr. Erhardt announced the drill throughout announced the drill throughout both buildings. Mr. Erhardt, both buildings. Mr. Erhardt, Dr. Dr. Fiorillo, Mr. Dale, and Mr. Fiorillo, Mr. Dale, and Mr. Pierson all assisted in the drill. Pierson all assisted in the drill. All All students excited through the students excited through the front rear of the building onto the of the building and were crossed fields at the rear of BME & onto the Community Center fields. FAS.3. Move to accept, upon the recommendation of the Superintendent, the following Pupil Attendance Report for the month of October 2015: STUDENT # OF DAYS # OF DAYS PERCENT ATTENDANCE POSSIBLE ABSENT ATTENDANCE Betty McElmon Elementary 6439 244 96.21% Frank Antonides School 5684 220.5 96.12%4. Move to accept, upon the recommendation of the Superintendent, the following Staff Attendance Report for the month of October 2015: STAFF TOTAL # OF # OF DAYS % LONG TERM MINUS ATTENDANCE DAYS ABSENT LEAVE DAYS LONG ABSENT TERM LEAVE % BME 678 59 91.30 21 94.40 FAS 693 48 93.07 - -9 WORKSHOP MEETING MINUTES- NOVEMBER 17, 20155. Move to accept, upon the recommendation of the Superintendent, the following HIB Reports for the month of October 2015: Reported Confirmed Unconfirmed Incidents Incidents Incidents Betty McElmon 0 0 0 Elementary Frank Antonides School 2 1 1 TOTALS 2 1 16. Be it resolved, that the Board of Education approve the Application for State School Aide (ASSA) submission for the 2015-2016 school year. DISCUSSION ITEMS: Policy & PlanningB&G  NoneEducation/Curriculum/Technology  NJSBA is doing a special presentation for parents on the difference between the school board and administration.Finance  NonePersonnel  NoneNJSBA Legislative Delegate/ MCSBA Dr. Paul Christopher  NoneFoundation Meaghan Cavanaugh  NonePTA Kristin Arvanitis  NoneBusiness Administrator Comments Dennis Kotch  NoneSuperintendent Comments Thomas Farrell  Probable Re-Organization Meeting – Tuesday, January 5, 2016  PARCC Scores Presentation – December BOE meeting  Enrollment (Attachment)  FTE –to-Student Ratio (Attachment)  Dr. Baubles will present the PARCC scores at the December board meeting.10 WORKSHOP MEETING MINUTES- NOVEMBER 17, 2015 The reorganization meeting will take place on January 5th.PUBLIC COMMENTS: NoneMOTION TO ADJOURNMotion offered by Mrs. Arvanitis and seconded by Mrs. Trocchia was approved by a roll call vote of 8/0 at 7:14 p.m.Respectfully Submitted,Dennis Kotch Business Administrator/Board Secretary11

In Accordance with the Provisions of the Open Public Meetings Act, the West Long Branch s5

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