<p> YARRA RANGES COUNCIL</p><p>MUNICIPAL RECOVERY PLAN</p><p>Insert Incident Name</p><p>Insert Incident Date(s)</p><p>Version control</p><p>Version Date Description Author</p><p>Related Documents/Plans</p><p>Title Location YRC Municipal Emergency Management Plan Emergency-Management-Portal/Plans-documents</p><p>Yarra Ranges Municipal Relief and Recovery Plan Emergency-Management-Portal/Plans-documents</p><p>Document Approval</p><p>Name Title/ Organisation Date 2 1. Background</p><p>2. Executive Summary</p><p>3. Description of incident</p><p>4. Event impacts and losses</p><p>4.1 Injuries and Loss of life</p><p>4.2 Social Impacts </p><p>4.3 Built Environment Impacts (private)</p><p>1.7 Built Environment Impacts (public)</p><p>4.5 Economic Impacts</p><p>4.5 Natural Environment Impacts</p><p>4.7 Other Impacts</p><p>5. Yarra Ranges Council initial response </p><p>5.1 Transition from Response to Recovery</p><p>5.2 Transition from Recovery to Normal Business</p><p>6. Municipal Recovery Governance and Reporting Arrangements</p><p>7. Terms of Reference and membership</p><p>7.1 Municipal Recovery Committee Terms of Reference</p><p>7.2 Recovery Project Control Group Terms of Reference</p><p>7.3 Recovery Environment Sub Committees / Working Groups Terms of Reference</p><p>Yarra Ranges Council Municipal Recovery Plan 2016 3 7.4 Community Recovery Reference Group Terms of Reference</p><p>The Yarra Ranges Municipal Recovery Community Reference Group has the following Terms of Reference:</p><p>Introduction </p><p>In line with the Emergency Management Act 1986, and as a clear commitment to the communities of the municipality, the Council has convened a Municipal Recovery Committee to oversee all aspects of the work required to assist the recovery of the community from the impact of the disaster.</p><p>The Council has appointed a Municipal Recovery Community Reference Group to assist the Municipal Recovery Committee in its activities.</p><p>Role</p><p>The principal role of the Municipal Recovery Community Reference Group is to ensure that the Community's views are actively integrated across all recovery activities overseen by the Municipal Recovery Committee </p><p>Specific Functions</p><p>The specific functions of the Municipal Recovery Community Reference Group are to: (a) Provide an additional mechanism for communicating information between the Municipal Recovery Committee and affected regions of the Yarra Ranges municipality;</p><p>(b) Provide input to the Municipal Recovery Action Plan as required;</p><p>(c) Inform the diverse communities and stakeholders about the Municipal Recovery Action Plan’s progress and gain feedback through members’ networks, contacts and associated organisations.</p><p>(d) Provide a reference point for the Municipal Recovery Committee to test proposed recovery initiatives and plans;</p><p>(e) Bring diverse community opinions and concerns from fire affected regions to the attention of the Municipal Recovery Committee in a structured and constructive manner;</p><p>(f) Provide knowledge on local issues and initiatives and generate creative ideas and solutions to assist community recovery; and</p><p>(g) Identify mechanisms to assist the Municipal Recovery Committee with the implementation of the Municipal Recovery Action Plan. Membership</p><p>Membership of the Municipal Recovery Community Reference Group will comprise: . E Council Representative (Chair)</p><p>. Municipal Recovery Manager (MRM), Yarra Ranges Council</p><p>. Community Recovery Co-ordinator, Yarra Ranges Council</p><p>. Community Development Officer (s), Yarra Ranges Council</p><p>. Community representatives </p><p>Yarra Ranges Council has sought nominations from across the municipality to represent community interests on the Reference Group. Appointments will be made by the Council on the basis of the following principles: . All affected communities to be represented</p><p>. Representatives to demonstrate strong connectivity to their local community through networks, organisations, associations, committees etc.</p><p>. A diversity of representation from different interest sectors of the community.</p><p>. A demonstrated competency to participate in and effectively contribute to such a reference group.</p><p>The term of membership on the Municipal Recovery Community Reference Group will be for (*) months, with a review process to consider the need for ongoing operation and composition of the committee.</p><p>The Municipal Recovery Community Reference Group may co-opt particular individuals as required for specific purposes.</p><p>Sub-Committees / Working Groups</p><p>The Municipal Recovery Community Reference Group will not require any Sub-Committees or Working Groups.</p><p>Meetings</p><p>The Municipal Recovery Community Reference Group will meet every two months.</p><p>Relationships & Support</p><p>Secretariat support will be provided by Yarra Ranges Council through the Municipal Recovery Committee functions.</p><p>Reporting</p><p>The Municipal Recovery Community Reference Group will provide reports or briefings to the Municipal Recovery Committee as required.</p><p>Review</p><p>The Terms of Reference will be reviewed every 6 months or as required. 8. Storm Recovery Project Summaries</p><p>7.1 Recovery Environment (Select: Social, Economic, Built, Natural, Strategy and Governance)</p><p>Background</p><p>Scope</p><p>Project Deliverables</p><p>Constraints</p><p>Risk Factors</p><p>Timeframe</p><p>Budget</p><p>Delivery Responsibility</p><p>Associated Documents</p><p>9. Communications and Engagement Plan</p><p>Message When Communication activities Channels</p><p>10. Evaluation Plan 11. Impact Summary</p><p>Feature Data Council Data source State Govt Depts/ other supporting Cost impact to Council/ Unit Comments data sources & Confirmed Yes/No? location</p><p>Internal Service Provider Impacts - Number of Governance & Strategy Project Team Workcover reports Numb deceased, injured or er sick staff as a direct Incident reports result of the HR leave applications Numb emergency er - Number of staff Numb unable to perform er work duties for other HR timesheets reasons (i.e. road/transport Dollar Internal staff disruptions or deceased/injured/sick s family relation) - Additional overtime accrued Numb - Business-as-usual er hours of contribution to emergency - Additional staff deployed to backfill staff taken off line Internal services - Relief services RECs (relief centre) ERC Sign in sheets Numb provided and length er of time available (i.e. Project teams Hours length of time HR timesheets Emergency Recovery Hours Centre open and Descriptions staffed by Council Feature Data Council Data source State Govt Depts/ other supporting Cost impact to Council/ Unit Comments data sources & Confirmed Yes/No? location personnel) - Additional Council services provided and additional staff time spent </p><p>Economic Impacts - Social and Economic Project Team DEDJTR Numb Manufacturing sector Number of businesses assessed Industry association er and impacted assessments Dollar Construction sector - Estimated value Insurance Council of s Property services of equipment and Australia sector buildings sustaining Council Economic storm damage impact assessments Numb Retail sector - Estimated value er of stock lost – food Tourism sector Numb spoilage er Home-base - Number of Hours businesses businesses with no Dollar insurance s - Number and length of time Numb businesses closed er temporarily due to storm damage/power outage - Estimated value of cancelled/refunded bookings/ job orders - Number of Business Victoria enquiries via web and phone from Feature Data Council Data source State Govt Depts/ other supporting Cost impact to Council/ Unit Comments data sources & Confirmed Yes/No? location emergency affected businesses</p><p>Built Impacts - Km of arterial roads Environment & Public Infrastructure Project VicRoads Numb Arterial roads affected Team DEDJTR er of roads - Number of Council Environment & Public Infrastructure Project DEDJTR Numb buildings impacted, Team DELWP er status and estimated Dollar cost (including halls, corporate offices, recreational/sporting facilities, depots and Council and non waste management Council buildings and sites) facilities - Number of days Council facilities unavailable for usual use - Non Council community facilities impacted Council roads, - Number and status of Natural Environment and Public DEDJTR Numb reserves and bridges impacted Infrastructure Project Team DELWP er pathways - Kms of Council roads Kms impacted - Km of fencing damage/ destroyed (on Council land) - Km of pathways damaged - Number of damaged street signs, road design features and Feature Data Council Data source State Govt Depts/ other supporting Cost impact to Council/ Unit Comments data sources & Confirmed Yes/No? location street furniture (including drains, culverts, barriers, bollards, signals, lights and other traffic management structures) - Number of heritage Environment & Public Infrastructure Project Parks Vic Numb sites impacted, status team DELWP er and significance Heritage impacts - Description of any listed heritage objects lost - Total area affected Environment & Public Infrastructure Project GIS Sq Land area according to land use team DELWP Kms - Number and status of Building & Planning Project team / DEDJTR Numb impacted private Governance & Strategy team er building and Private building and residences by type residences (house, farm, shed, business, retail, etc.) and by location </p><p>Utilities and - Number of properties Governance & Strategy Project team SP Ausnet Numb telecommunications (and type) DEDJTR er experienced electricity Hours outage for greater than 3hrs, 12hrs, 24hs, 48hrs…etc. - Number of properties experienced disrupted landline phone connection - Area and length of time with reduced Feature Data Council Data source State Govt Depts/ other supporting Cost impact to Council/ Unit Comments data sources & Confirmed Yes/No? location mobile coverage - Number of waste Environment and Public Infrastructure Numb collections disrupted Project Team er - Number of new bins required to be distributed by Waste & Recycling location - Description and scope of additional services provided to facilitate clean-up i.e. spoilt food collection</p><p>Social Impacts Individuals Access and functional - No. of impacted HACC Social and Economic Project team HACC services Numb needs clients er Displaced persons - No. and length of time RECS (ERC) DHHS Numb people using / Social and Economic Project Team er requiring emergency Time shelter / temporary accommodation - Type and estimate length of time of temporary accommodation required - No. of and length of time specialist temporary accommodation needed e.g. wheelchair access - No. of people registered as being Feature Data Council Data source State Govt Depts/ other supporting Cost impact to Council/ Unit Comments data sources & Confirmed Yes/No? location with friends and family - No. of people Social and Economic Team DOJ Numb accessing legal DHHS DHHS er /financial advice and Dollar assistance from local s service providers Financial hardship - No. of people accessed material aid/donated goods - No. of personal hardship grants distributed - No. of people declared RECS (ERCS) Vicpol Numb missing (NA) Insurance Council of er - No. of people Australia (claims) Dollar attending at Relief DHHS s Centres Ambulance Vic - No. of deaths, injuries, People affected people declared injured - No. of RFR registrations (N/A) - No. of and estimate value of insurance claims - No. of individuals Social and Economic Project Team DHHS Numb referred to counseling DET er Psychological distress services Vicpol</p><p>Vulnerable Groups - No. of hours and type Social and Economic Project Team DHHS Numb of specialist support DET er services engaged by VicPol Council Feature Data Council Data source State Govt Depts/ other supporting Cost impact to Council/ Unit Comments data sources & Confirmed Yes/No? location - No. of residents identified as requiring case management support Communities - No. and length of time N/A Clubs / Societies of clubs / societies closed - No. and length of time N/A DHHS Numb community groups / Environment and Public Infrastructure DET er services closed Project team Time Community Groups / - No. and type of Services damage to community groups/services buildings - No. and length of time N/A DHHS Numb hospitals and health er Hospitals and Health services Services Time closed/impacted by power outages etc - No. and length of time Social and Economic Project Team DH Numb schools closed DET er - No. and length of time Time Schools pre-schools closed - No. and length of time care groups (after- school etc) closed</p><p>Natural Environment Impacts Council parks and - Area of degraded Environment & Public Infrastructure Project Parks Vic Numb other reserves significant animal Team DELWP er Also refer to Built habitat Section - Area of degraded Feature Data Council Data source State Govt Depts/ other supporting Cost impact to Council/ Unit Comments data sources & Confirmed Yes/No? location native vegetation and significance (including area of potentially impacted by emergent weeds and pests) - Number of sites requiring erosion protection mechanisms - Number of trees Environment & Public Infrastructure Project VicRoads Numb affected and actions Team er Council roadside undertaken Kms reserves - Time and Kms of Time Also refer to Built Council roads closed Section - Staff hours to assess trees along Council roads - Number of native N/A DELWP numb animals requiring er Native wildlife Parks Vic care or destruction (N/A) - Time and area Environment & Public Infrastructure Project DELWP Time impacted by reduced team Numb water quality er - Number of Council Water quality completed private water tank and waste water treatment assessments</p><p>Agricultural Environment Impacts Feature Data Council Data source State Govt Depts/ other supporting Cost impact to Council/ Unit Comments data sources & Confirmed Yes/No? location - Number of DPI Given scale of incident, qualitative data to Insurance Council of Numb and Council Local be collected from chambers of commerce Australia (via state / er Laws officer and industry bodies only. region) Dollar assessments DEDJTR s completed - Number, type Primary producers and value of stock/crops lost - Estimated. value of equipment lost - Estimated value of insurance claims 12. Project Risk Register</p><p>Storm Recovery 2016 Project Risk Register</p><p>Project Team Analysis by Date Reviewed by Date</p><p>Assessment and Analysis Management Initial Post Conseque Likelihood risk mitigation risk nce Response/Mitigation Accountabilit How Risk event rating rating Strategies y monitored? High / High / Moderate / Low Moderate / Low 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.</p>