<p> University of Pennsylvania College of Arts and Sciences</p><p>Orientation for New Undergraduate Chairs and Program Directors August 5 or 20, 2015 </p><p>Agenda</p><p>A. Introductions B. The position of Undergraduate Chair within the department C. Five key web resources</p><p>1. College Web Site www.college.upenn.edu</p><p>2. Web Site for Undergraduate Chairs and Program Directors http://www.sas.upenn.edu/ugrad/hdbk</p><p>3. Undergraduate Affairs Web Site for Faculty http://www.sas.upenn.edu/ugrad/faculty</p><p>4. Curriculum Manager http://www.sas.upenn.edu/curriculum/</p><p>5. Advisor InTouch (Penn InTouch) https://medley.isc-seo.upenn.edu/pennInTouch/jsp/fast.do?access=advisor</p><p>D. Three goals for this session are to impart an understanding of your responsibilities as Undergraduate Chair or Program Director in these areas:</p><p>1. Overseeing, organizing, and producing the undergraduate program</p><p>2. Arranging for and doing advising of students</p><p>3. Serving as spokesperson for your program and ensuring effective communication about it to students and other constituencies through various media</p><p>E. Areas for Discussion</p><p>1. Overseeing, organizing, and producing the undergraduate program</p><p> a. Oversight</p><p>(1) Course Review</p><p>(2) Major program</p><p>(3) General Education -- locating courses within the College curriculum (4) Curriculum Manager http://www.sas.upenn.edu/curriculum/</p><p>- Interacting with the Curriculum Committee – New courses or changes to the major</p><p>- Interacting with Committees that oversee the General Education Curriculum (Sectors, CCA, CDUS, QDA)</p><p>- Publicizing Freshman Seminars</p><p> b. Major Goals Project</p><p> c. Operations</p><p>(1) Curriculum Planning and the Curriculum Planner https://fission.sas.upenn.edu/sso/faculty/planner/</p><p>(2) Preparing roster of courses for each semester (SRS)</p><p>- Courses needed by your majors</p><p>- Courses for interdisciplinary majors that depend on your faculty</p><p>- General Education</p><p>- Specific constituencies – freshmen, more intellectually ambitious students</p><p>(3) Other tasks</p><p>- Students with questions about grades http://www.college.upenn.edu/grade-review-policy</p><p>- Approving external credit for inclusion on the Penn transcript (XCAT) http://www.college.upenn.edu/xcat</p><p>- Receiving and responding to students – in person, via email or phone</p><p>- Supervising departmental staff</p><p>(3) Analysis</p><p>- IRQDB (Institutional Research Query Database) http://www.sas.upenn.edu/ugrad/hdbk/irqdb.html</p><p>Page 2 - DTA (Departmental Teaching Analysis) http://www.sas.upenn.edu/ugrad/hdbk/dta.html</p><p> d. Supporting your faculty – Center for Teaching and Learning http://www.upenn.edu/ctl/ 2. Advising and supporting students</p><p> a. Life cycle of students in the major</p><p>(1) Informing and advising prospective majors about your program</p><p>(2) Major declaration process</p><p>(3) Advising and tracking declared majors</p><p>(4) Supporting most talented and ambitious students</p><p>(5) Certifying completion of the major (Junior and Final Audits)</p><p>(6) Handling students who drop your major</p><p> b. Resources for supporting and helping students (See also main section C above) http://www.college.upenn.edu/support</p><p>(1) Course Problem Notices (CPNs) http://www.sas.upenn.edu/ugrad/hdbk/cpn.html</p><p>(2) Course Absence Reports (CAR)</p><p>(3) Weingarten Learning Resources Center http://www.vpul.upenn.edu/lrc/index.php</p><p>(4) Tutoring Center http://www.vpul.upenn.edu/tutoring/index.php</p><p>(5) Writing Center http://writing.upenn.edu/critical/writing_center/</p><p>(6) CaseNet – Academic Support Team in College Office Call 8-6341 http://www.college.upenn.edu/casenet</p><p>(7) Counseling and Psychological Services (CAPS)/Student Health http://www.vpul.upenn.edu/caps/ http://www.vpul.upenn.edu/shs/</p><p>Page 3 (8) Center for Undergraduate Research and Fellowships http://www.upenn.edu/curf/</p><p>(9) Career Services http://www.vpul.upenn.edu/careerservices/</p><p>(10) Student Financial Services (SFS) Students should be directed to the Associate Directors listed at the bottom of this page: http://www.sfs.upenn.edu/contacts/index.htm 3. Serving as spokesperson for your program and ensuring effective communication about it to students and other constituencies through various media</p><p> a. Department or Program website http://www.sas.upenn.edu/ugrad/hdbk/webst_rev_deptsassent.html</p><p> b. Major Dinners http://www.college.upenn.edu/dinners</p><p> c. MAP (Major Advising Program) http://www.college.upenn.edu/map/</p><p> d. Listserv for your majors</p><p> e. UAB (Undergraduate Advisory Board) http://www.sas.upenn.edu/ugrad/hdbk/undergrad_advisory_board.html</p><p>Page 4</p>