<p> Handover Checklist 215-217 Clarence St, Sydney</p><p>21st June 2011 Expected Start Status (% Task Who Completio Comments Date Complete) n Date 1. Contract Management DP Agree terms of Management Contract ECY</p><p>2. Centre Management Staff Select and Appoint Staff Identify and agree staff title, uniform and identification N/A requirements Arrange staff business cards, uniforms, laptops, mobile phone, etc</p><p>3. Centre Office Confirm location Arrange fit out /equipment as required, 3.3 Arrange the installation of IT requirements, N/A Arrange stationery supplies Obtain copies of Manuals, telephone lists, etc</p><p>4. OH&S Management System Implement OH & S System to site Confirm notice board, first aid kits, mandatory notices etc in place at contract office ECY Confirm acceptance of each contractors insurances, OH&S policies, procedures and Safe Work Method Statements</p><p>5. Environment Management System Implement EMS system to site ECY On hold at this stage</p><p>2 Expected Start Status (% Task Who Completio Comments Date Complete) n Date 6. Emergency Management DP Provided by Owner Obtain and Review Disaster Recovery Plan ECY 7. Budget /Capital budget Obtain a copy of and Implement existing budget 8. Reporting Agree format, timing and responsibilities of report submission DP and meetings with client 9. Insurance Obtain evidence of Property Insurance coverage and currency Obtain insurance agency contact details DP Obtain details of process and procedures for insurance claims 10. Property Financials Review tenancy charges/fees Obtain client bank details Obtain details of current financial operating accounts Obtain copy of last operating and marketing budget for tenants Obtain copy of current Marketing Plan Obtain marketing fund status Obtain details of security deposits and bank guarantees DP Obtain copy of last outgoing and reconciliation audit Obtain debtors status Obtain details of sinking funds, merchant association funds or promotion funds, including account details, statement of income and expenditure, committed obligations, rules and procedures 11. Valuations Obtain a copy of last valuation N/A 12. Tenants </p><p>3 Expected Start Status (% Task Who Completio Comments Date Complete) n Date Confirm tenants are notified of new management Obtain tenancy details (names, contacts, etc) DP Obtain a schedule of the security deposits Obtain copy of the insurance list Obtain copy of the legal document list Obtain copy of the last tenancy surveys 13. Tenant Leases Obtain executed Tenancy Leases Obtain details of all bank guarantees, security deposits, cash bonds and other security provided by tenants Obtain details of any rental abatement, rent free periods, outstanding cash incentives, fit outs or concessions DP Establish Arrears Report and details on recoverability Establish Aged Debtors Report Establish report highlighting any significant tenant disputes, issues, likely defaults/vacating tenants Establish report detailing the status of current lease renewals and rent review negotiations 14. Consultants, Contractors and Suppliers Review existing contracts Review scope of services and associated contract ECY documentation Complete subcontractor schedule 15. Asset Management Obtain copy of Asset Plan N/A Review property tree in Pinnacle 16. Facility Documentation Obtain/Establish the following documentation:</p><p>4 Expected Start Status (% Task Who Completio Comments Date Complete) n Date o Physical due diligence report – signed off by project DP management ECY o Summary report on capital expenditure program including details on major repairs and proposed redevelopment o Capital expenditure schedule and budget for any proposed works o Operating Budget o Summary list of building contracts and defects liabilities o Permits and certificates for plant and equipment (including environmental, fuel, trade waste, gas Environmental permits, trade waste etc) o Summary of technical specifications and list of operations manuals. Mainly o Depreciation schedule of all plant and equipment Drake and depreciable building Property o Centre rules o Standard Operating Procedures - Security etc o Centre plans/surveys o Easements/site restrictions o Emergency procedures/evacuation plans o Copies of any maintenance and service agreements, including details of fees payable o Plans showing the location of services to and within the building. o Property management agreement. o Details of business names, service or trade marks, </p><p>5 Expected Start Status (% Task Who Completio Comments Date Complete) n Date logos used and registration o Insurance claims history and details of any pending or threatened insurance claims. o Details of any existing or threatened litigation o Annual Fire Safety Certificate including reports of work been completed o Asbestos report o Hazardous report o Any building reports owners may have, façade, environmental, BCA, glazing, DDA o Contractors details o Contractors insurance (can obtain from contractors) o Access control register – access approved to building o Building plans – structural, air conditioning, fire etc o Building manuals – mechanical, electrical, generators, fire, access control system etc o Annual agenda of programmed works o Developing Approval for works o Construction Approvals for works o Occupation Certificate for works</p><p>17. Facility Registers Obtain copies of the following registers (not exhaustive list): o Assets o Keys o Manuals (Policy and Procedures) o Contact Lists ECY</p><p>6 Expected Start Status (% Task Who Completio Comments Date Complete) n Date o OH&S Incidents / Car Park Incidents o Environmental Incidents o Safety & Security Incidents o Car Park Incidents o Subcontractors and Suppliers o Environmental ozone depleting substances, fuel storage, dangerous goods, radiation (phone tower etc) etc </p><p>7</p>