<p> 1 - Construct Agency Request Folders</p><p>Request for Volunteers Volunteer Referral </p><p>1. The Emergency Operations Center will provide us with a Request for Volunteers form, either via phone or fax.</p><p>2. We will use the Requesting Agency information from the Request for Volunteers form to fill out the “Referred To:” information on a blank Volunteer Referral form and then make copies of the form for the number of volunteers requested by the agency.</p><p>3. Place the copies of the ‘pre-printed’ Volunteer Referral forms in a file folder and paper clip the corresponding Request for Volunteers form on the outside cover of the file folder.</p><p>4. Assign a CATEGORY and a category Colored Dot to the request and record it on the upper left corner of the form. (i.e., is the request for clerical help, debris removal, security, runner/transportation, etc.?)</p><p>5. Pay attention to the PRIORITY assigned by the Emergency Operations Center. Higher priority requests need to be filled first.</p><p>2 - Placement Process Triage Station 1. Construct a Placement Triage Sheet ~ Log Form</p><p>2. List Job Categories, Name of VRC Volunteer recording this job category, Request Priority, Color Code, Number of Volunteers Needed, and a column to keep track (count with tick marks) the number of volunteers matched for this job category request.</p><p>3. Fill out a Volunteer Name Tag with the Volunteer’s name.</p><p>4. Place an appropriately colored dot(s) on the name tag.</p><p>5. Refer the volunteer to the person processing the requests for this job category. 3 - Match Volunteers to Agency Needs</p><p>Request for Volunteers Form Volunteer Application Form Volunteer Referral and associated Volunteer Application Forms</p><p>Front Back</p><p>1. For each volunteer that is matched to an agency, fill out a Volunteer Referral form with the Name of Volunteer, Date, Title/Descr., and Hours of Work from the Volunteer Application Form. 2. Hand the Volunteer Referral form and ID tag to the volunteer. 3. Direct the volunteer to the table/station for training. 4. Record the volunteer’s name on the Request for Volunteers form. 5. Record the requesting agency name on the back of the Volunteer Application Form at the bottom on the “Referred To:” line. 6. File the Volunteer Application Form with the Request for Volunteers form.</p>