<p>MINUTES OF THE MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SODA </p><p>SPRINGS, CARIBOU COUNTY, IDAHO HELD SEPTEMBER 17TH, 2014.</p><p>MEETING CALLED TO ORDER AT 5:00PM BY MITCH HART, COUNCIL PRESIDENT.</p><p>ROLL CALL SHOWED THE FOLLOWING PRESENT: MITCHELL J. HART, PRES.</p><p>LYNDA LEE</p><p>JON D. GOODE</p><p>ROBERT M. LAU CITY COUNCIL SEPTEMBER 17, 2014 PAGE 2 OF 25</p><p>EXCUSED: JAMES R. SMITH, MAYOR</p><p>ALSO PRESENT: Mark Steele</p><p>Alan Skinner, Director</p><p>Michele Reddish</p><p>Tausha </p><p>Vorwaller, Clerk</p><p>Debbie Pugmire</p><p>Clyde Nelson, CITY COUNCIL SEPTEMBER 17, 2014 PAGE 3 OF 25</p><p>Attorney</p><p>Jon Bunderson</p><p>Cindy Bunderson</p><p>Austin & Jackie </p><p>Robinson</p><p>Judy Peele</p><p>Deana Hansen</p><p>Brittny A. Hobson CITY COUNCIL SEPTEMBER 17, 2014 PAGE 4 OF 25</p><p>CeJay Golightly</p><p>Sharon McWilliams</p><p>Rodger Sorensen</p><p>Walker McWilliams</p><p>Milt Blatter</p><p>Charles Fryar</p><p>Curtis & Dawn </p><p>Farnes</p><p>Jessica Ineck CITY COUNCIL SEPTEMBER 17, 2014 PAGE 5 OF 25</p><p>Britton McWilliams</p><p>Kevin Ineck</p><p>Spencer Hughes</p><p>Eric Daley</p><p>Danny Bunderson</p><p>Sjuni Bunderson</p><p>Mitch Brown</p><p>Darrell & Pat Farnes</p><p>David Kress CITY COUNCIL SEPTEMBER 17, 2014 PAGE 6 OF 25</p><p>The invocation was given by Michele Reddish; Council President Hart then led everyone in </p><p> the ‘Pledge of Allegiance’. </p><p>The Council reviewed the minutes from the last meetings. Councilmember Goode moved to</p><p> dispense with the reading of the September 3rd, 2014 minutes and the special meeting of </p><p> th September 5 , 2014 and approve them as written. Councilmember Lee seconded the </p><p> motion. All in favor, motion carried.</p><p>The payroll for August and the pre-paid accounts payable for September were reviewed. CITY COUNCIL SEPTEMBER 17, 2014 PAGE 7 OF 25</p><p>Councilmember Lau moved to approve the August Payroll and the pre-paid accounts </p><p> payable for September, 2014. Councilmember Goode seconded the motion. All in favor, </p><p> motion carried.</p><p>(SEE ATTACHED PAYROLL & ACCOUNTS PAYABLE REGISTERS FOR DETAIL)</p><p>Director Skinner presented the revised consent order from the Department of </p><p>Environmental Quality (DEQ) for the Formation Spring improvements. The previously </p><p> requested changes to the consent order were agreed to and made by DEQ. If the consent CITY COUNCIL SEPTEMBER 17, 2014 PAGE 8 OF 25</p><p> order is acceptable it needs to be approved, signed and returned within 15 days which </p><p> would be before the end of September. Councilmember Lau asked if Director Skinner had </p><p> any concerns with the final draft. Director Skinner mentioned he did not, DEQ accepted all </p><p> changes requested and the consent order includes a section allowing reconsideration of the</p><p> cryptosporidium test and a year for funding options. Councilmember Hart explained that </p><p> this is how DEQ plans for us to evaluate potential solutions, proposals, alternatives and </p><p> then negotiate with the regulatory agencies and implement by May of 2020 depending on </p><p> the option approved. Director Skinner mentioned the consent order replaces the current </p><p> deadline to have filtration in place within 18 months giving the City more time to research CITY COUNCIL SEPTEMBER 17, 2014 PAGE 9 OF 25</p><p> and find the best solution. A proposal from A+ Construction to construct the new </p><p> chlorination building was reviewed. Director Skinner explained that he requested bids </p><p> from two local contractors and got one back. The cost of the project does not require any </p><p> formal bidding. Councilmember Lau moved to approve the contract offer from A+ </p><p>Contractors in the amount of $42,900 to construct the new chlorination building. </p><p>Councilmember Lee seconded the motion. All in favor, motion carried. Councilmember </p><p>Lau also moved to approve the acceptance and Mayor’s signature on the DEQ Consent </p><p>Order regarding improvements to Formation Springs. Councilmember Lee seconded the </p><p> motion. All in favor, motion carried. CITY COUNCIL SEPTEMBER 17, 2014 PAGE 10 OF 25</p><p>Director Skinner presented the Department of Environmental Quality (DEQ) approval for </p><p> the Court Street water and sewer line replacement project. The approval included </p><p> standard conditions and is good through September 15, 2015. Forsgren Engineers </p><p> provided a summary of the four bids received for the project. Bids were received from A+ </p><p>Contractors, Gale Lim Construction, Staker & Parsons Co. and S & L Underground. After </p><p> evaluation of the bids it was determined that S & L did not meet all the requirements and </p><p> they asked to withdraw their bid. Director Skinner reviewed the cost difference between </p><p> doing the project this fall or waiting until spring. Director Skinner relayed the Mayor’s CITY COUNCIL SEPTEMBER 17, 2014 PAGE 11 OF 25</p><p> recommendation to proceed with the project as soon as possible to reduce the risk of more </p><p> problems. The Council discussed the time frame of the project. Director Skinner </p><p> mentioned that he has talked to some property owners and most are worried about lawn </p><p> damage. He will hold a public meeting next week if the Council approves to proceed. </p><p>Councilmember Lau moved to approve A+ Contractors bid for the Court Street water and </p><p> sewer line replacement project and proceed as soon as possible per the Mayor’s </p><p> recommendation. Councilmember Goode seconded the motion. Councilmember Lee asked </p><p>Director Skinner if he felt confident that the job will get done correctly. Director Skinner </p><p> stated that he will expect it to be done per the specifications and will not compromise. A CITY COUNCIL SEPTEMBER 17, 2014 PAGE 12 OF 25</p><p> vote on the motion was called. All in favor, motion carried. Councilmember Lau also </p><p> moved to approve the bid release letter to be sent to S & L Underground, seconded by </p><p>Councilmember Goode. All in favor, motion carried. </p><p>Attorney Nelson and Clerk Vorwaller presented a final draft of the proposed animal control</p><p> ordinance amending the current code to clarify several items including the number of pets </p><p> allowed with and without a kennel license. The Council agreed to take time to review the </p><p> ordinance and consider approval at the next meeting. CITY COUNCIL SEPTEMBER 17, 2014 PAGE 13 OF 25</p><p>Councilmember Lau reported on the Soda Springs Super Hero recognition and the ice </p><p> bucket challenge that was held September 12th to honor Jon C. Hall. Mr. Hall was honored </p><p> for his years of community support and it was a great event. Councilmember Lau </p><p> commended the community for coming out and rallying around Mr. Hall.</p><p>Clerk Vorwaller presented an ordinance prepared by Bond Counsel, Stephanie Bonney out </p><p> of Boise. The ordinance finalizes the requirements for the Department of Environmental </p><p>Quality loans for the wastewater treatment plant project. Councilmember Goode pointed CITY COUNCIL SEPTEMBER 17, 2014 PAGE 14 OF 25</p><p> out a reference in the ordinance that the loans both had 20 year terms but our records </p><p> show that the second loan has a 30 year term. Clerk Vorwaller reviewed this with the Bond</p><p>Counsel and was directed to suggest approval contingent on the correction if necessary. </p><p>Councilmember Goode introduced Ordinance #642 AN ORDINANCE OF THE CITY OF SODA</p><p>SPRINGS, IDAHO, AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF SEWER REVENUE BONDS, SERIES 2014, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $12,000,000, FOR THE PURPOSE OF FINANCING THE ACQUISITION, CONSTRUCTION AND INSTALLATION OF IMPROVEMENTS TO THE SANITARY SEWER SYSTEM OF THE CITY OF SODA SPRINGS, CARIBOU COUNTY, IDAHO; DESCRIBING THE BONDS; PROVIDING FOR THE COLLECTION AND DISPOSITION OF REVENUES; PROVIDING FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON THE BONDS; ESTABLISHING FUNDS AND ACCOUNTS; PROVIDING COVENANTS RELATING TO THE BONDS; PROVIDING FOR THE SALE OF THE BONDS TO THE IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY; </p><p>PROVIDING FOR RELATED MATTERS; AND PROVIDING AN EFFECTIVE DATE. A motion </p><p> was then made by Councilmember Lau and seconded by Councilmember Lee that the rules </p><p> requiring ordinances to be read on three separate occasions be dispensed with and that the CITY COUNCIL SEPTEMBER 17, 2014 PAGE 15 OF 25</p><p> ordinance be read once by title only. A roll call showed the following vote:</p><p>Those voting aye: Mitch Hart</p><p>Those </p><p> voting nay: none</p><p>Lynda </p><p>Lee</p><p>Robert</p><p>Lau CITY COUNCIL SEPTEMBER 17, 2014 PAGE 16 OF 25</p><p>Jon </p><p>Goode</p><p>Absent: </p><p>Mayor Smith</p><p>Motion Carried.</p><p>Clerk Vorwaller read Ordinance #642 by title only. Councilmember Goode then moved to </p><p> approve the adoption of Ordinance #642 authorizing the issuance of sewer revenue bonds </p><p> contingent on the clarification and correction of Section 3 regarding the payment terms of </p><p> the bonds. Councilmember Lee seconded the motion for adoption. A roll call showed the CITY COUNCIL SEPTEMBER 17, 2014 PAGE 17 OF 25</p><p> following vote:</p><p>Those voting aye: Jon Goode</p><p>Those </p><p> voting nay: none</p><p>Lynda Lee</p><p>Robert Lau</p><p>Mitch Hart Absent: Mayor Smith</p><p>Motion Carried. CITY COUNCIL SEPTEMBER 17, 2014 PAGE 18 OF 25</p><p>(SEE ATTACHED COPY OF ORDINANCE #642 - ORIGINAL ON FILE)</p><p>Clerk Vorwaller presented a resolution amending the personnel policy manual deleting the </p><p> section requiring police officers to be paid per an old Fair Labor Standards Act. The </p><p> amendment will allow the police officers to be paid the same as all other City employees </p><p> and receive overtime for actual hours worked over 40 hours a week. Councilmember </p><p>Goode moved to approve resolution 2014-3 as drafted regarding police compensation </p><p> amending the personnel policy. Councilmember Lee seconded the motion. Councilmember CITY COUNCIL SEPTEMBER 17, 2014 PAGE 19 OF 25</p><p>Lau expressed concerns regarding the economic impact on the budget and asked that it be </p><p> evaluated in 6 months to see how it is going. The Council agreed they would like to review </p><p> the new pay policy in 6 months. A vote on the motion to approve Resolution 2014-3 was </p><p> called. All in favor, motion carried. </p><p>(See attached copy of Resolution 2014-3 - Original on file.)</p><p>New Chief of Police, Jon Bunderson was sworn in. Council President Hart mentioned that it </p><p> was an honor to administer the Oath of Office to Chief Bunderson stating it’s not very often CITY COUNCIL SEPTEMBER 17, 2014 PAGE 20 OF 25</p><p> a new Police Chief is appointed. The Council congratulated Chief Bunderson along with </p><p> many family and friends who were in attendance.</p><p>Long time members of the Airport Commission, Rodger Sorensen and Milt Blatter, were in </p><p> attendance. The Council approved the reappointment of the two Airport Commission </p><p> members for a term of two years. Council President Hart administered the Oath of Office </p><p> and thanked them for serving.</p><p>There was no citizen input at the designated time. CITY COUNCIL SEPTEMBER 17, 2014 PAGE 21 OF 25</p><p>Councilmember Lau moved to approve entering into executive session pursuant to I.C. 67-</p><p>2345(1)(b) to consider the evaluation of public employees and staff. Councilmember Lee </p><p> seconded the motion. A roll call showed the following vote:</p><p>Those voting aye: Robert Lau</p><p>Those </p><p> voting nay: none</p><p>Lynda Lee CITY COUNCIL SEPTEMBER 17, 2014 PAGE 22 OF 25</p><p>Mitch Hart</p><p>Jon Goode Absent: Mayor Smith</p><p>Motion Carried.</p><p>Councilmember Lee moved to exit executive session, seconded by Councilmember Goode. </p><p>All in favor, motion carried.</p><p>Councilmember Goode moved to approve the Mayor’s proposed cost of living allowance </p><p> and employee wage adjustments. The recommendation included a true 2% wage increase CITY COUNCIL SEPTEMBER 17, 2014 PAGE 23 OF 25</p><p> for all employees, setting and designating the Police Chief, City Director and City Clerk as </p><p> salaried positions and an additional $1500 annual expense allowance for the Assistant Fire </p><p>Chief. Councilmember Lee seconded the motion. All in favor, motion carried. </p><p>Councilmember Lau moved to adjourn the meeting at 6:40pm, seconded by </p><p>Councilmember Goode. All in favor, motion carried.</p><p>PASSED AND APPROVED BY THE MAYOR AND CITY COUNCIL THIS 1ST DAY OF OCTOBER, CITY COUNCIL SEPTEMBER 17, 2014 PAGE 24 OF 25</p><p>2014.</p><p>______</p><p>James R. Smith, Mayor</p><p>ATTEST: CITY COUNCIL SEPTEMBER 17, 2014 PAGE 25 OF 25</p><p>______</p><p>Tausha Vorwaller, Clerk</p>